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1990-08-29 Regular Meeting/ 113_L8 -p z-- 1 KODIAK ISLAND HOSPITAL ADVISORY BOARD AUGUST 29, 1990 PRESENT: Dr. Hlavinka, Jeannie Volker, Gretchen Saupe, Wayne Stevens, Betty Springhill; absent: Ben Ardinger. Also present: An Kalcic, Co -President, Hospital Auxiliary, Keith Vorachek, Finance. The meeting was called to order at 7:10 P.M. The agenda was verbally amended to omit Section VIII, Administrator's Report because of Mr. Salness' illness. Wayne Stevens moved, Dr. Hlavinka seconded the acceptance of the amended agenda. ALL IN FAVOR. MOTION PASSED. IYMo;1liloaf-1 Regular Meeting, July 31, 1990: The following sentence in Section V, B. Oil Spill, is deleted from the minutes of July 31, 1990: KIH is paying for newspaper adds for this issue, the Borough is paying for the manpower. Gretchen Saupe moved, Wayne Stevens seconded to accept minutes as amended. ALL IN FAVOR. MOTION PASSED. Finance Meeting, August 18, 1990: Jeannie Volker moved, Betty Saupe seconded the acceptance of the minutes. ALL IN FAVOR. MOTION PASSED. APPEARANCES AND COMMUNICATIONS: Ann Kalcic, Co -President, Hospital Auxiliary: Ms. Kalcic reported that in the past, the Auxiliary had attended the Advisory Board meetings on a regular basis and that she would be participating in future meetings. She stated that the Auxiliary raises between $5,000 and $20,000 yearly for the hospital and would like to gain the input of the Board as to the needs of the hospital. Gretchen Saupe asked about the possibility of the Auxiliary researching and writing a history of health care in Kodiak, perhaps conducting taped interviews and obtaining written narratives from those involved in the past. Ms. Kalcic indicated that this possibility had been brought to the Auxiliary, but that there had been no volunteers to implement such a project. Ms. Kalcic stated that the Auxiliary would be willing to purchase wallpaper and paint needed by the hospital to upgrade the facility if staff would volunteer the manpower. The possibility of the Auxiliary funding the, redecoration of the pediatric rooms was discussed. Advisory Board, August 29, 1990 Ms. Saupe shared a hospital information packet which she had obtained at the LHS meeting. The feasibility of the Auxiliary preparing such a packet for the hospital was discussed. It was the consensus of the Board that such a packet should be prepared for the hospital, utilizing the input of the Auxiliary. The Board asked for a progress report at the next meeting. NEW BIISINESS A. Recommendation: Mr. Salness had recommended that the Executive committee meeting the second Wednesday of each month at noon and that the Advisory Board meeting the fourth Wednesday of each month at 7:00 p.m. After discussion of the recommendation, it was consensus of the Board that it would take no action until further clarification by Mr. Salness was provided; i.e., would the Executive Committee have the authority to act on matters on behalf of the Board, and what was the purpose of the recommendation? OLD BIISINESS A. Patio and Solarium: Wayne Stevens moved, Gretchen Saupe seconded the motion that the Board approved the acceptance of the quotes for the patio and solarium and further, that construction begin with all haste. ROLL CALL VOTE: Springhill, aye; Saupe, aye, Stevens, aye, Volker, aye. MOTION CARRIED. B. Board Retreat: Noting Mr. Stevents inability to participate at the October 5th date previously set, it was the consensus of the Board that the date be changed to October 20th. Wayne Stevens moved, Jeannie Volker seconded the motion that the Board retreat be held on October 20th at the Westmark Hotel beginning at 9:00 a.m. and that Nancy McMurtree be retained as facilitator for the event. ALL IN FAVOR. MOTION CARRIED. C. Lab Air Conditioning: Keith Vorachek stated that the air conditioning for the lab is complete and that entrance into the lab is now controlled by means of a bell. D. Landscaping: Landscaping around the hospital is complete. It was noted that the flowers in the planter need to be watered on an on-going basis. Advisory Board, August 29, 1990 E. CIT Scan: 3 Betty Springhill stated that she had spoken with Ray Camaradello who stated that once the bid was awarded, the project would be completed within sixty to ninety days, with the latest completion date being the end of November. Gretchen Saupe moved, Dr. Hlavinka seconded the motion that the Board supports the acceptance of the bid by Kodiak Island Borough as provided by the Seattle company for the construction of the C/T Scan building. STAFF REPORTS Keith Vorachek: The financial statistics for the month of July were reviewed. It was noted that total revenue fell by $62,000, with the hospital having a $94,000 loss during the month. Contributing factors for the shortfall were reviewed. Betty Springhill stated that she felt that the recruitment of a second surgeon was being blocked by staff inaction and that the Finance Committee had requested a recruitment status report from Mr. Salness. ADMINISTRATOR REPORT A written Administrator's Report will be provided to the Board. Wayne Stevens: A. Shared comment of concern made by a Chamber member. Member voiced concern about seeing surgeon with his beeper in two different local bar establishments on two consecutive nights. B. Noted that the Chamber of Commerce is going to participate in a business opportunities trip to remote sites. Local business leaders will participate. He recommended that Mr. Salness attend the trip and meet with leaders of remote health care facilities. Noting the need for marketing the hospital's services it was the consensus of the Board that Mr. Salness participate in this event. Advisory Board, August 29, 1990 Gretchen Saupe: 4 Shared materials received from LHS Annual Meeting. Stated that she felt very positive about LHS management services, noting that they provide continuity of administration, direction in future planning, locum tenens program for nurses, as well as pertinent publications. Shared possible ideas for the future: computer linking with local clinics, providing wellness programs to the community, i.e., smoking cessation, obesity control, staff sharing with other hospitals. Workforce trends noted at the meeting were increased drug testing, AIDS, wrongful discharge claims,, and remedial education needs. Dr. Hlavinka: Likes idea of wellness programs, goal setting. Jeannie Volker: She was not comfortable with the recent "smoke shack" article in the paper stating that the Board approved the building of the smoke shack. She stated that when she was not included in the design of the solution to a problem, she did not wish to be listed as responsible for an action. It was the consensus of the Board that the removal of the "smoke shack" be considered. Betty Springhill: Spoke with Jerome Selby regarding Fund Development Feasibility Study. Stated that the $10,000 cost of the study would be taken from the development fund. Ms. Springhill asked if we had received a packet from Tom Mingen regarding financial recovery from Exxon. The status of this was not known by the staff present. Ms. Springhill stated that on behalf of the Board, she wished to express sorrow at the passing of JoAnn Strickert. Wayne Stevens moved and Gretchen Saupe seconded the motion that the hospital establish a JoAnn Strickert Memorial Fund. ALL IN FAVOR. MOTION CARRIED. Ms. Raper was directed to prepare a press release for the newspaper and to inform the staff of the hospital of the fund. It was the consensus of the Board that Dr. Bob should do his next newspaper article on the Hospital's mammography services, noting that the machine is, now tested and calibrated and that a technician has been trained. Advisory Board, August 29, 1990 AUDIENCE COMMENTS None. ADJOURNMENT: 5 The regular meeting was adjourned at 9:55 p.m. Recorded by Debra Raper. rr Betty , rin ill Chairperson Ldrhe White, Secretary