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10/31/2017 Regular MeetingKODIAK ISLAND LOCAL EMERGENCY PLANNING COMMITTEE & EMERGENCY SERVICES ORGANIZATION MINUTES October 31, 2017 WELCOME AND INTRODUCTIONS 1:30 FEB 2 0 2018 CHAIR MULLICAN called to order the October 31, 2017 LEPC & ESO quarterly meeting at 1:32 p.m. ATTENDANCE Committee Members Present: Pat Branson Jim Mullican Howard Rue III Jason Bishop Stacy Studebaker Ken Jass Ann Ellingson Mike Dolph Monique Robertson -Lewis RECOGNITION OF VOTING MEMBERS APPROVAL OF MINUTES a. May 23, 2017 Regular Meeting Minutes Jason Bishop MOVED to approve the minutes. ,S VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA Mike Dolph MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY PUBLIC COMMENT None REPORTS OF SUB -COMMITTEES None OLD BUSINESS a. Incident Command System (ICS) Training Maker stated that LEPC pursue taking the ICS 100, 200, 700, & 800 courses available online. b. 2017 Crabfest LEPC Emergency Preparedness Outreach Booth Maker stated last year's Crabfest was the best yet even without the earthquake simulator. A lot of families and kids come to the booth. NEW BUSINESS a. SFY2017 411 Quarter and Final LEPC Grant Report Maker stated he included a basic report in the packet. Last year's grant was $13,755.67. We still Page 1 of 4 Others Present: ;fll' Kathrynn Hollis -Buchanan t Derrick Magnuson FEB Debra MarlarI ,: Nick Szabo Bob Tucker Aimee Williams t_ Jocene Warnecke Dayton Will Lewis Moniquy Thomas Tran Jack Maker Cynthia Puhalski ,S VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA Mike Dolph MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY PUBLIC COMMENT None REPORTS OF SUB -COMMITTEES None OLD BUSINESS a. Incident Command System (ICS) Training Maker stated that LEPC pursue taking the ICS 100, 200, 700, & 800 courses available online. b. 2017 Crabfest LEPC Emergency Preparedness Outreach Booth Maker stated last year's Crabfest was the best yet even without the earthquake simulator. A lot of families and kids come to the booth. NEW BUSINESS a. SFY2017 411 Quarter and Final LEPC Grant Report Maker stated he included a basic report in the packet. Last year's grant was $13,755.67. We still Page 1 of 4 had $8,367.99 left to spend at the beginning of last quarter. A lot of our expenditures occur during Crabfest. This year we spent all the grant money and spent about $1,000 out of our Emergency Preparedness fund. b. SFY2018 LEPC Grant Award Maker stated the grant award went up, we received $15,500 this year. We will be discussing ways to spend those funds however the committee decides. c. LEPC Roster/Member Status Changes Maker stated he adjusted the roster but didn't bring it to the committee for approval. The issue was we weren't getting quorums. Everyone was a primary member with few alternates, which required nine members to make a quorum. We were threatened with losing the grant, having quarterly meetings is a requirement to keep the grant. Today he is bringing those forward for approval. Discussion (inaudible) Mayor Pat Branson MOVED to add a position for the City Manager, who is Emergency Services Director, is secondary alternate as the Borough Manager. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CHAIR MULLICAN said we need a motion to approve the changes to our primary and alternate roster Monique Lewis so MOVED (not a valid motion). VOICE VOTE ON MOTION CARRIED UNANIMOUSLY d. Adjustment of LEPC Quarterly Meeting Date Maker stated we have moved the meeting to the first week of the first month of the quarter to give us more time to reschedule if we need to cancel it. We moved it to Tuesdays and that date for him doesn't flow well because it falls in with his other deadlines. Maker requested the date be moved to the third week of the first month of the quarter, a day and time to be decided by the LEPC. The standard time is 1:30 p.m. here in the Assembly Chambers. Mayor Branson (inaudible) Maker stated he will entertain a motion to move the LEPC quarterly meeting date from the first Tuesday of the first quarter at 1:30 p.m. to the third Tuesday of the first month of the quarter at 1:30 p.m. Jason Bishop so MOVED (not a valid motion). VOICE VOTE ON MOTION CARRIED UNANIMOUSLY e. Emergency Preparedness Presentation to the Borough Assembly Maker stated there's been interest in the Emergency Management and Emergency Services codes from the Assembly. He gave an Emergency Preparedness presentation to the Assembly and the City Library staff that is in your packet. Anyone can give this presentation to their work or any other organization. Maker may possibly do a live Facebook presentation to get it out there. f. Establishment of an Emergency Preparedness Outreach Committee CHAIR MULLICAN said there are only a few of us holding all of this together on top of our full- time jobs. The more input and people involved in this the more we can accomplish. Maker stated with this outreach committee, we're looking more to form a committee within the LEPC that will come up with local media outreach through KMXT or the local radio stations, and the Kodiak Daily Mirror. You could provide the information to the City and the Borough for posting on our websites and the borough can put it on our Facebook page. We just need someone who can sit down to come up with wording for ads. He has some information that he can provide, and Page 2 of 4 hopefully someone will make a motion to form a committee. Volunteered were Cynthia Puhalski, Kathrynn Hollis -Buchanan, Ken Jass, Ann Ellingson, and Thomas Tran. Thomas Tran so MOVED (Not a valid motion). VOICE VOTE ON MOTION CARRIED UNANIMOUSLY g. Establishment of Crab Fest LEPC Booth Committee Maker stated this could be a separate committee or just a duty of the outreach committee. CHAIR MULLICAN stated it falls under the outreach, it's part of the same thing. We need to get more people involved. Maker said he needs people to do the leg work to solicit for volunteers. Staff will still, during working hours, set up the tent, bring in all the equipment, we could use any volunteer help, and we will also take it down. You will need to put out a sign-up list, solicit from other potential groups that could volunteer to help out, reach out to DEC and some other organizations that have participated in the past. CHAIR MULLICAN stated we still need to determine if we want to have a separate Crabfest committee or have it be a part of the Outreach Committee. Mayor Branson (inaudible) CHAIR MULLICAN asked if he can interpret that as a motion. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY h. Point of Dispensing MOU Maker stated we have a good product and under other items for discussion for the good of the order Ann or Mike could speak to exercise that they held Saturday where the plan was tested. It's an MOU that established the use of the Kodiak High School as the primary Point of Dispensing facility, the middle school was first alternate, and Bayside Fire Department as the second alternate site. i. LEPC Training (Chief Mullican/) Jack Maker stated he's going to push the ICS 100, 200, 700, and 800 classes. Anybody with any ideas where we can bring in someone to give short presentations to the LEPC, he thinks the National Guard may have some things to bring in the future. Let's have some sort of training session that people can benefit from at the end of the meeting. FUTURE BUSINESS FOR DISCUSSION j. Other items of interest for the good of the order (Open Reports) CHAIR MULLIGAN stated we had our Point of Dispensing drill this weekend run by Health and Human Services. ? stated we looked at a number of locations for the drill. The high school was our primary. We will have to look at our plan again with our new maps. We would have usually used the gym to go through, you want to go in one entrance and route them out another door, and have the Police Department out in the parking lot to direct traffic. We had volunteers from about 10 or 12 groups. It was a good exercise. Ann Ellingson stated (inaudible) CHAIR MULLICAN said the National Weather Service came to Kodiak for their yearly trip and they surveyed paperwork for our tsunami ready certification. They look at our plans and what we are going to do, community outreach, and all that stuff. We get graded and if we pass we receive our certification for tsunami ready. We are on par with the past but we do need to work on our outreach, and that is part of LEPC's outreach. Page 3 of 4 Jack Maker stated in September he attended the Hazard Mitigation Planning Workshop in Anchorage. It was OK and he didn't necessarily learn a lot. He was provided with a lot of good resources. The Department of Homeland Security had money set aside for Kodiak and they have a contractor that will be working on several Hazard Mitigation Plans, new and updates for communities throughout Alaska. They wanted everything he had so they will take it from there and they will also be holding public meetings, working with the City on their annex as well as the village annexes. Maker also attended the Local Emergency Planning Association and SERC meetings in October. Funding will not be cut. Maker also said the National Guard contacted him and they have a desire to participate. Dayton Will, National Guard, stated he will be getting a membership packet. He will get with Maker to provide him with some information. ? suggested Maker get someone from the ASDF to be your alternate, that way both organizations are represented on the committee. Cynthia Puhalski said she was in Juneau when they did their hazard analysis planning for the community in 2012 or 2013. She was also on the northwest coast of (inaudible) when they got their tsunami maps, outreach, and community response teams together and it was fun, interesting. She is happy to be a part of it. PUBLIC COMMENT Debra Marlar stated (inaudible). ? stated she just got back from a Hazmat conference in Houston. She was surprised to see there was 11 people who attended the conference from Alaska. It is one of the few conferences that does a specific LEPC track so it maybe something to look into for funding so we may be able to get in on that. Maker encouraged everyone to pay attention to borough and city meetings because the borough assembly is going to be having discussions at theirwork sessions about emergency management. Input from the public will help them to make the right decision. He thinks the city is going in the right direction. He hopes the borough assembly will also go in the same direction as the city. It concerns him when there is talk of doing away with emergency services. ? stated (inaudible) NEXT MEETING k. Scheduled for January 2, 2018 I. Next LEPCA/SERC Meetings —TBD m. Next Division of Homeland Security & Emergency Management (DHS&EM) Preparedness Conference — TBD ADJOURNMENT Chief Rue MOVED to adjourn. CHAIR MULLICAN adjourned the meeting at 2:35 p.m. KODIAK ISLAND BOW�UGH Local EMEDGEN¢%PALNNIWG COMMITTEE ieZ Mu APPROVED: February 12018 Page 4 of 4