11/28/2017 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
November 28th, 2017 6:00 p.m.
BAYSIDE FIRE HALL
CALL TO ORDER/PLEDGE OF ALLIEGENCE
CHAIR Paul Van Dyke called the regular meeting to order at 6:08 PM.
ROLL CALL
Board Members present were Chair Paul Van Dyke, Craig Walton, Mike Dolph. Board member
Rebecca Nelson was absent. Also present were Chief Howard Rue and Engineering & Facilities
Secretary Martha Barnett. DOLPH moved to excuse Richard Carstens who is out of town.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA
DOLPH MOVED to approve the agenda.
JAN 9 2018
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF PREVIOUS MINUTES - - - - •• - - ----•-
WALTON MOVED to approve the minutes for the regular meeting of October 24h, 2017.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
Chair Van Dyke recognized Chief Rue's work getting transactions recorded on report.
DOLPH MOVED to acknowledge receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
VISITOR COMMENTS - None.
REPORTS
a. Chief Report Chief Rue presented a PowerPoint presentation for the month of October.
Chief reported on October 2017 calls and runs; busiest days, busiest hours as well as
hydrant and non -hydrant run percentages for the month and year. Issuance of bum
permits by month was reported and average response per call. Firefighter 1 and EMT
courses will be offered in January. The RFP for window replacement was awarded to H
Construction out of Homer in the amount of $18,000. Two new flag poles were installed,
thank you to the AK State Parks, State DOT, KEA, and Brechan for their help with this
project. Bayside will be applying for the Alaska VFA grant. Chief Rue updated the board
on the status of the engine 11 chassis and tender 11 chassis.
b. Chair Report It will be covered under "New Business".
FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
November 28th, 2017 6:00 p.m.
BAYSIDE FIRE HALL
NEW BUSINESS
a. Financial Statement - Chair Van Dyke explained the four handouts provided detailing
budget information. Discussion ensued on these handouts, pre -budget preparation and
fiscal planning. The CHAIR wanted to put this information to the Board in anticipation of
budget planning after the first of the year. Discussion ensued regarding shipping costs of
the engine. The board was encouraged by Chief Rue to go to haps://www.spartanerv.com
and see the tender on the Spartan lot.
Board member Rebecca Nelson arrived at 6:32
b. Small Tool Purchase - Chief Rue would like guidance/help on how to go about
purchasing small tools. Chief will send out to the board an updated list for small tools.
The total amount budgeted is a little over $32,000. The Chair asks that the Chief sends
his small tool list out and starts getting pricing from vendors. Discussion ensued.
Purchase of the hose washer was discussed; the board agrees to allow Chief Rue to get
pricing on a hose washer.
c. Letter to Assembly - Discussion on whether to approach the assembly concerning the
$100,000 settlement. The Chair will check with the Borough Clerks office regarding
criteria for holding an executive session.
VISITOR COMMENTS
Scott Arndt — Suggests the board work on letter to the assembly the month of December. Scott
suggests split the 100K and attorney costs 50/50 and that the mismanagement should be
addressed.
BOARD MEMBERS COMMENTS
R. Nelson — Apologized for being late.
M. Dolph — Happy holiday season to all.
C. Walton—Nothing.
Chief Rue — Thanks for the direction and I will carry on.
NEXT MEETING SCHEDULE
Chair Van Dyke scheduled a regular meeting for January 9, 2018
ADJOURNMENT
Chair Van Dyke moved to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting was adjourned at 7:30 PM.
FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
November 28th, 2017 6:00 p.m.
BAYSIDE FIRE BALL
KIB Engineering/Facilities Department
APPROVED BY:
Chair Paul Van Dyke
Date: /A//
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