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2017-10-25 Regular Meeting1 I Kodiak Island Borough DEC 8 2017 Planning and Zoning Commission Regular Meeting Minutes ..,. KA October 25, 2017 Regular Meeting 6:30 pm -Borough Assenibly.Chambers CALL TO ORDER CHAIR ARNDT called to order the October 25, 2017 regular meeting of the Planning & Zoning Commission at 6:30 p.m. PLEDGE OF ALLEGIANCE CHAIR ARNDT led the pledge of allegiance. ROLL CALL The Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Commission. Requested excusal was Greg Spalinger due to being out of town. Commissioners present were Scott Arndt, Barry Altenhof, Maria Painter, Alan Schmitt, Chris Hatch, and Colin Young. Excused was Greg Spalinger. A quorum was established. COMMISSIONER SCHMITT MOVED to excuse Greg Spalinger. CDD staff present was Director Mason, Sheila Smith, and Daniel Mckenna-Foster. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMISSIONER PAINTER MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES COMMISSIONER PAINTER MOVED to approve the September 20, 2017 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CITIZENS' COMMENTS For agenda Items not scheduled for public hearing and general comments. Comments limited to three minutes per speaker. Local phone number is 486-3231; Toll Free is 1- 855-492-9202. PUBLIC HEARINGS Comments limited to three minutes per speaker. Local phone number is 486-3231; Toll Free is 1-855-492-9202. Speakers are to sign in and state their name for the record. A) CASE 18-005. Request a street name change, according to Chapter 12.10 KIBC, to change the name of the unimproved road right-of-way to the north of Lots 10 through 19, Block 13, Port Lions Subdivision from Kizhuyak Drive to Alder Drive. This name change only applies to the aforementioned right-of-way and not to the State roadway that is also named Kizhuyak Drive. The applicant is the City of Port Lions. The location is Kizhuyak Drive north of Block 13. Port Lions Subdivision (no Kodiak Island Borough Planning & Zoning Commission Minutes October 25, 2017 Page 1 house numbers assigned). The zoning is the Right -of -Way between R1 -Single - Family Residential and C -Conservation Zoning. COMMISSIONER PAINTER MOVED to adopt Kodiak Island Borough Planning and Zoning Commission Resolution No. FY2018-0 changing a platted street name from Kizhuyak Drive, per plat 68-1, to Alder Drive, and to adopt the findings of fact listed in the staff report dated October 11, 2017 as "Findings of Fact' for Case No. 18-005. COMMISSIONER SCHMITT MOVED to amend the motion to reflect Resolution No. FY - 2018 -02. VOICE VOTE ON MOTION TO AMEND CARRIED 6-0. DIRECTOR MASON reported the City of Port Lions would like to change the name of the section of Kizhuyak Drive to Alder Drive. At some point, they want to develop this area. There were no objections. The naming convention is consistent with the area and it meets the guidelines in Title 12 for street name changes. Staff recommends approval. Open public hearing: None Close public hearing: Brief commission discussion FINDINGS OF FACT 1. The street name change will eliminate the potential for confusion caused by having two roadways named Kizhuyak Drive within the City of Port Lions road system. 2. The proposed street name is appropriate and does not duplicate any existing street name within the City of Port Lions road system. 3. The proposed street name is consistent with other street names in the surrounding area. The proposed street name is not offensive or derogatory. Local emergency response authorities and abutting property owners expressed no objection to the proposed street name change. ROLL CALL VOTE ON MOTION AS AMENDED CARRIED 6-0. B. CASE 18-006. Request a street name change, according to Chapter 12.10 KIBC, to change the name of Jackson Lane to Suydam Drive. The applicant is Emerald Isle Estates LLC/Kevin Suydam. The location is Jackson Lane from Spruce Cape Road to Metrokin Way. The zoning is Right -of -Way between R1 -Single -Family Residential and R3 -Multifamily Residential zoning. COMMISSIONER PAINTER MOVED to adopt Kodiak Island Borough Planning and Zoning Commission Resolution No. FY2018-03 changing a platted street name from Jackson Lane, per Plat 2003-19, to Suydam Drive, and to adopt the findings of fact listed in the staff report dated October 11, 2017 and entered into the record for this case as "Findings of Fact" for Case No. 18-006. Director Mason stated there were at least 50% of the folks who lived on Jackson Lane that signed the petition so this application could move forward. The proposed name meets the guidelines in Title 12. Staff recommends approval of this request. Open public hearing: Winona Suydam spoke in support of the request Close public hearing: Kodiak Island Borough Planning & Zoning Commission Minutes October 25, 2017 Page 2 Commission discussion FINDINGS OF FACT 1. The proposed street name is appropriate and does not duplicate any existing street name within the Kodiak road system. 2. The proposed street name is consistent with other street names in the surrounding area. 3. The surname used in the proposed street name is of historical significance to the surrounding area. 4. The proposed street name is not offensive or derogatory. 5. Local emergency response authorities and abutting property owners expressed no objection to the proposed street name change. ROLL CALL VOTE ON MOTION CARRIED 6-0 C. CASE 18-007. Request a Variance to allow an existing 16.4 foot x 24.3 foot accessory building to encroach 3.1 feet into the required 10 foot rear yard setback on Lot 5, Block 7, Aleutian Homes Subdivision (KIBC 17.80.040.0 and 17.195). The applicant is Don & Suzanne Bobo. The location 414 Thorsheim Street, and the zoning is R2 -Two-family Residential. COMMISSIONER SCHMITT MOVED to postpone Case 18-007 until the July 18, 2018 Planning and Zoning regular meeting. Mckenna-Foster stated this case is related to the next case, Case S18-004, on the same property. The commission discussed at the work session postponing this case so it can be addressed in tandem with Case S18-004 which has been postponed by the applicant until the July 18, 2018 regular meeting. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED 6-0. D. CASE S18-004. Request preliminary approval of the vacation of a 5 foot wide portion of a 10 foot wide utility easement the runs along the inside of the rear lot line of Lot 5, Block 7, Aleutian Homes Subdivision (KIBC 16.40 and 16.60). The applicant is Don & Suzanne Bobo. The location is 414 Thorsheim Street, and the zoning is R2 -Two-family Residential. COMMISSIONER SCHMITT MOVED to postpone Case S18-004 until the July 18, 2018 Planning and Zoning regular meeting. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED 6-0. E. CASE 18-008. Request an Ordinance of the Kodiak Island Borough amending KIBC 17.195 (Variances), 17.200 (Conditional Use Permits), and KIBC 17.205 (Amendments and Changes) making certain administrative land use processes consistent. The applicant is the Kodiak Island Borough. The location is Borough - wide, and the zoning is NIA. COMMISSIONER PAINTER MOVED to recommend that the Assembly of the Kodiak Island Borough approve the ordinance amending KIBC 17.15 (General Provisions and Use Regulations), KIBC 17.195 (Variances), KIBC 17.200 (Conditional Use Permits), and KIBC 17.205 (Amendments and Changes), and adopt the findings of fact in the staff report dated October 19, 2017 for Case No. 18-008. DIRECTOR MASON stated we have some inconsistencies in these sections of our code. There are math errors with the calendar days and working days and things like that. Staff Kodiak Island Borough Planning & Zoning Commission Minutes October 25, 2017 Page 3 wants to clean them up. The commission gave good input at the work session and she made some changes based on that discussion. Open public hearing: None Close public hearing: Commission discussion COMMISSIONER SCHMITT MOVED to postpone Case 18-008 to the November 29, 2017 regular meeting. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED 6-0. F. CASE 18-009. Request an Ordinance of the Kodiak Island Borough amending various chapters of Title 17 clarifying setback requirements in various zoning districts. The applicant is the Kodiak Island Borough, and the zoning is Residential. COMMISSIONER SCHMITT MOVED to recommend that the Assembly of the Kodiak Island Borough approve the ordinance amending Title 17 KIBC (Zoning) to clarify setback requirements in various zoning districts (KIBC 17.205) and adopt the findings of fact in the staff report dated October 2, 2017 for Case No. 18-009. DIRECTOR MASON stated this ordinance is somewhat in line with the previous ordinance in that some of the sections of code have suffered from being piecemealed together. There are inconsistencies. No changes were made to the packet since the work session. Open public hearing: None Close public hearing: Commission discussion COMMISSIONER SCHMITT MOVED to postpone Case 18-009 to the November 29, 2017 regular meeting. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED 6-0. OLD BUSINESS None NEW BUSINESS None COMMUNICATIONS A. September Planning and Zoning Commission Case Results Letters B. Code Enforcement COMMISSIONER PAINTER MOVED to acknowledge receipt of communications. VOICE VOTE ON MOTION CARRIED 6-0. REPORTS A. Meeting Schedule: • November 8, 2017 Work Session -6:30 p.m. -Borough Conference Room Kodiak Island Borough Planning & Zoning Commission Minutes October 25, 2017 Page 4 • November 12 —14, 2017 -APA Planning Conference -Anchorage • November 29, 2017 Regular Meeting -6:30 p.m. -Assembly Chambers • December 6, 2017 Work Session -6:30 p.m. -Borough Conference Room • December 13, 2017 Regular Meeting -6:30 p.m. -Assembly Chambers COMMISSIONER PAINTER MOVED to acknowledge receipt of reports. VOICE VOTE ON MOTION CARRIED 6-0. STAFF COMMENTS DIRECTOR MASON stated the Lands Committee met yesterday. The assembly is holding a public hearing at their next regular meeting and they will be holding public hearings on the re-establishment of boards and committees. The Lands Committee and Parks and Recreation Committee that directly affect this body. The Brownfield Coalition met today. Mckenna-Foster did some work with our consultant afterwards too. We expect to be moving forward, full force in January after some behind the scenes stuff next month and into December. The Emerald Isle Estates is on the assembly agenda next as a public hearing item. Killarney Hills resolution that P&Z put forth to the assembly failed at their last regular meeting; however, Resource Management staff to bring forward a new resolution that stated that the property was surplus to the publics need but it would not be disposed of until a master plan is approved. The Resource Management Officer and Mason have been working on the resolution. We are getting a planning process out of the deal even though the resolution that we put forward failed. The Bancroft lot, the future land use designation change and rezone also failed at the assembly level but that is because we were made aware of some land ownership issues with the property after the commission put it forward. It was failed for the time being primarily as a technicality. The application was technically invalid. Because that was not Mr. Cole's fault failed the 2 ordinances but directed staff to refund Mr. Cole's application money and waive any waiting periods for him to re -apply with the same application. It's like we're going back to square one and he doesn't have to wait a year. Mason said she met with Larsen Bay on October 17th. She met with some community members and the city council. This afternoon she sent the mayor and the clerk of Larsen Bay a draft scope schedule and public involvement plan to get their annex to the Comp Plan updated by late next spring. She's hoping their city council has time to talk about it and maybe have a decision of whether or not they accept the documents by their council's regular meeting in November. Daniel Mckenna-Foster said the Parks and Rec Committee met last night and they had a quorum. We met for about 2 hours, there was a lot of excitement talking about the Parks and Recreation Parks Comp Plan Update. Parks and Rec as a committee, their continued existence will be an issue to be discussed by the assembly at the next couple of meetings but we did meet last week and had some members of the City Parks and Rec there. It seemed like a positive meeting. CITIZENS' COMMENTS Limited to three minutes per speaker. For agenda Items not scheduled for public hearing and general comments. Local phone number is 486-3231; Toll Free is 1-855-492-9202. CHAIR ARNDT thanked Julie Kavanaugh for sitting through the whole meeting. None COMMISSIONER COMMENTS Kodiak Island Borough Planning & Zoning Commission Minutes October 25, 2017 Page 5 Alan Schmitt said he attended the Land Committee meeting. One item they are trying to get the assembly to let staff proceed with coming up with a plan to do some gravel extraction in Russian River and Sargeant Creek because of the flooding in Bells Flats. The flooding has been occurring in Bells Flats with all the rainfall. The Borough Resource Management Officer is getting up to speed and he looks forward to things coming before the commission. Maria Painter said welcomed Julie Kavanaugh, our newest member of the assembly. Painter thanked Kavanaugh for attending this meeting. Scott Arndt said the gravel extraction would be for flood control. Kodiak Island Borough is the property owner on the Russian River. On Sargeant Creek, the majority is Coast Guard so a lease needs to be acquired from the Coast Guard. The Coast Guard rep was there at the Lands Committee meeting also. He brought it up 2 years ago when the committee was first started and the Coast Guard was receptive at that time. It would end up coming back to the commission because part of it is on borough land. Arndt is hopeful the Lands Committee can pick up on some of the other projects that they have been working on. There was a new member, David Anderson, appointed to the Lands Committee at the last assembly meeting. There will also be a new assembly member. ADJOURNMENT NER SCHMITT VOICE VOTE ON MOTION CHAIR ARNDT adjourned the meeting at 7:16 p.m. 0260110-2414A_\O17 91-:10 Lc771 PLANNING ANDZONINGCOMMISSION By: Scott Arndt, Chair ATTEST By: QA(Ja Q�Q Sheila Smith, Secretary Community Development Department APPROVED: November 29. 2017 Kodiak Island Borough Planning & Zoning Commission Minutes October 25, 2017 Page 6