10/24/2017 Regular MeetingI.:`,rr`
FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING j
October 241h, 2017 6:00 p.m. NOV 2 9 2011
BAYSIDE FIRE HALL j
1. CALL TO ORDER/PLEDGE OF ALLIEGENCE
Chair Paul Van Dyke called the regular meeting to order at 6 PM.
2. ROLL CALL
Board Members present were Chair Paul Van Dyke, Richard Carstens, Rebecca Nelson and Craig Walton. A
quorum was established. Others in attendance were Chief Howard Rue and Martha Barnett, Kodiak Island
Borough. Mike Dolph was absent.
3. ACCEPTANCE/APPROVAL OF AGENDA
CARSTENS MOVED to approve the agenda.
VOICE VOTE ON AGENDA CARRIED UNANIMOUSLY.
4. APPROVAL OF MINUTES
Chair Van Dyke would like to change the minutes, under Acknowledgement of Financial Report, he was not
sure what the accounting service charge of $15,000 was. He would like to add that this was a "possible" back
charge by the Finance Department. The Chair will get back to the board on this.
CARSTENS MOVED to accept the minutes of September 20, 2017.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
CARSTENS MOVED to acknowledge receipt of the Financial Report.
Chair Van Dyke checked with KIB Director of Finance, Dora Cross about the accounting services charge and it
was a miscoding, which was reversed on this financial performance report. This charge has been appropriately
put to line item Continuing Education.
Chair Van Dyke commented on the financial statement. There is a new line item - expense category "Other"
468.000 — an executive session will be held to finish discussion on this. Monies were allocated towards
windows out of Buildings Capital Outlay, $29,000. We have $32,000 in 470.070 line item. In
Machinery/Equipment, we show 73% used already and that is mostly for hose and bunker gear that is ordered.
We have allocated $410,000 for the equipment plus $20,000 for shipping bringing automotive to $430,000.
Lastly, on the top of page 3, the total for Support Goods and Services we have a 16% reduction over last year's
expenses.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS None.
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6. VISITOR COMMENTS None.
7. CHIEF REPORT
Chief Rue presented a PowerPoint. He reported on September 2017 calls and runs; the busiest days, busiest
hours as well as hydrant & non -hydrant run percentages for the month. The department has lost two guys,
community outreach is needed. Bayside received the AFG Grant for $164,000 for Air Paks. Installation of air,
water lines and electrical hooks ups for apparatus is complete. The window replacement RFP is moving
forward. The lower bay has been cleaned. Some of the supply hose has arrived, it needs to be tested. The grant
writers will apply for the Plymovent AFG Grant. Brechan has donated used gym equipment to the station. A
letter was received from the State of Alaska DNR for their volunteer grant program. Chief Rue is hoping to get
a thermal imaging camera, possibly a portable pump and/or wildland gear. A wish list of products was provided
by the state.
8. CHAIRPERSONS REPORT
The AFG grant total for the Paks was less than the original amount requested but Chief Rue has worked with
them and gotten a better price than originally budgeted, 5% matching so total outlay was significantly less.
Chair Van Dyke apologized to the board, the chief and the public, he did not have the back-up documentation
for the board to review on the installation of windows at the last meeting. The Chair appreciated that level of
trust from the board and has now provided back up documentation tonight so it can become part of the
permanent record. The Chair would also like to apologize to all because he did not check with the chief
regarding additional prices of the fire hose. The Chair will try harder in the future to be better prepared.
9. NEW BUSINESS
a. Strategic Fiscal Plan — At the February 21, 2017 meeting an Excel sheet was handed out, this was the
path used for future planning of the budget. This is a working document. Moving forward the Chair
would like to know exactly where we are fiscally. Input would be nice from the Board about budget
concerns. Chief Rue would like to consider a community burn center grant.
b. Aksala Equipment — Curt Law presented an overview of the pricing handout presented to the board;
"Equipment for new engine and Tender" and the projected 10 -Year Plan.
c. Hose Washer — Chief described a hose washer and possible costs, he will provide two quotes to the
board. Discussion ensued.
d. Bayside Window Estimate — Chair Van Dyke discussed the window estimate/sum of costs of 29K
provided by KIB Project Manager Matt Gandel. The project should go out to bid next week. Chief Rue
will be the point of contact for this project. Discussion ensued.
R. CARSTENS -MOVED and it was seconded to provide additional direction to the project office to
make the base bid for the lower windows with the added alternative being the upper aerial windows.
Discussion ensued.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY, 4-0.
e. New Engine Parts Spreadsheet — Chief Rue invited the board to ask him questions and he will explain
the spreadsheet in detail. The chief asks the board to get involved with the parts selection. The chassis
should be inspected the week of November 19`h. The delivery of engine in Oregon will be in late
February/March, delivery in Kodiak could be late March, early April. Chief will contact five vendors
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and get a sampling of availability/markup/cost/lead time. Discussion ensued about parts selection and
the challenges of purchasing.
f. Election of Officers —
• Chair— Richard Carstens nominated Paul Van Dyke. Unanimous voice vote.
• Vice Chair - Rebecca Nelson nominated Richard Carstens as vice Chair. Unanimous voice vote.
10. VISITOR COMMENTS — None.
11. BOARD MEMBERS COMMENTS
Chief Howard Rue — He welcomed Scott Arndt's comments on the windows, it's an effective way to do it. He
will work on the projects he has been given.
Craig Walton — No Comment.
Richard Carstens—No Comment.
Rebecca Nelson — Congratulations to the officers, welcome aboard Craig and carry -on Chief Rue.
Paul Van Dyke - Echoed Rebecca's comments.
12. NEXT MEETING SCHEDULE
The Chair asks that we do a call of the Chair. The manager would like to have an executive session with the
board. Discussion ensued regarding scheduling of a future meeting.
14. ADJOURNMENT
Chair Van Dyke moved to adjourn the meeting, R. Nelson seconds.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
Meeting was adjourned at 7:51 PM.
SUBMIT B
Martha Barnett
KIB Engineering/Facilities Department
APPROVED BY:
Chair Paul Van Dyke
Date: If /a. -S l
Date: l ll f, i 7
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