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09/26/2017 Regular MeetingFIRE PROTECTION AREA NOA BOARD REGULAR MEETING September 26, 2017 6:00 p.m. BAYSIDE FIRE HALL OCT 2 5 2017 j 1. CALL TO ORDER/PLEDGE OF ALLIEGENCE CHAIR Paul Van Dyke called the regular meeting to order at 6:01 PM. = j 2. ROLL CALL Board Members present were Chair Paul Van Dyke, Richard Carstens, Scott Arndt (Call In), Mike Dolph and Rebecca Nelson. Also present were Chief Howard Rue and Secretary Jenny Clay. 3. ACCEPTANCE/APPROVAL OF AGENDA DOLPH MOVED to approve the agenda. VOICE VOTE ON AGENDA CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES DOLPH MOVED to approve the minutes for the regular meeting of July 11, 2017. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. DOLPH MOVED to approve the minutes for the special meeting of July 18, 2017. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT DOLPH MOVED to approve and acknowledge the Financial Report. Chair Van Dyke pointed out a line item that had not been previously accounted for by the board and it is 450.255 Accounting Services for $15,000. This was a possible back charge by the Finance Department for managing our budget. The Chair was not sure and will find out more and report back to the board. Board discussion ensued. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS None. 7. CHIEF REPORT Chief Rue reported on August 2017 calls and runs. Bayside Fire received the AFG Grant (Assistance to Firefighter Grant) in the amount of $164,000 for Air Paks. The seal coating of the asphalt drive way was completed. Bayside was applying for the Plymovent System AFG Grant. The Engineering/Facility Projects department at the Borough was working on the window Fire Protection Area No. 1 Board Regular Meeting September 26, 2017 Page 1 of 4 replacement RFP for Bayside. The installation of airline, water line and electrical hook ups were i hrinv inctalleA nn thr nPw annarafiic ThP vnlnntePrc wPrP wnrlrina on nnmherina anA teetino thr new hose. He presented Secretary Clay with flowers from the board and firemen as this was her last meeting before retiring. 8. CHAIRPERSONS REPORT Chair Van Dyke was present for Matt Van Daele's presentation to the City Council two weeks ago on the subject of annexation by the City of Service Area No. 1, which would include the Fire Protection Area 1. He wanted to have a work session with the Fire Board to discuss the annexation options and how they would impact the fire district. Board discussion ensued. Chair Van Dyke will provide Van Daele's presentation to the board at a future meeting. 9. NEW BUSINESS a. Bayside Window Installation Chief Rue talked with Engineering and Facilities Department and received back-up information on the apartment windows which were put in last year. The windows were $1,600 and installation was $20,000. The remaining 11 windows in the building need to be replaced and a RFP from Project department was being put together. Projects cost summary/estimate was $29,530 to replace those windows. Board discussed whether to replace all or some of the windows. CARSTENS MOVED to complete all the windows at the same time as soon as possible NTE $29,530. IMe) owe" 01 T01IIM)NMA91Ki)Zfel b. Fire Truck Tools/Equipment Chair Rue asked the board if they would like him to get pricing on the tools for the apparatus that will be here in March 2018. He would like to order the tools in December 2017. Board discussion ensued. Chief Rue will reach out to vendors for a time frame of delivery and get that information and the list of tools to the board. He was also looking to purchase cases, charges and batteries for pagers which he could get at Aksala for about $300. c. Fire Hose Purchase Chief Rue had two bids for fire hose and MES was the lower bidder for approximately $20,000. d. Hose Washer Chief Rue would like to purchase a hose washer. It would be approximately $10,000 but would keep the hose in good condition. He would like the board to consider this so it could be brought back with the apparatus in March 2018. Chair Van Dyke said it would be considered along with other budget items. Fire Protection Area No. t Board Regular Meeting September 26, 2017 Page 2 of 4 e. Update Electric Air Reels Chief Rue stated that Premier Mechanical was installing the electric air reels. Two reels were broken when they arrived. The Vendor issued a credit and shipped out two more reels. L Update on AFG Grant Chief Rue explained that they are getting close to turning in the AFG Grant for the Plymovent System. He believed the AFG Grants will be awarded within the first two weeks of October 2017. 10. VISITOR COMMENTS Jason Waggoner — Came to the meeting to wish Secretary Jenny Clay well in her retirement. He had worked with her in the past at both the City and Borough. Doug Mathers — He also has worked with Jenny at the City of Kodiak and hoped she would enjoy her retirement. Craig Walton — He worked with Jenny Clay at the City and wished her well on her retirement. Bruce McNeil — He agreed with everything every one said. 11. BOARD MEMBERS COMMENTS Chief Howard Rue — We continue to progress as we face new challenges. The station is looking good and we are taking care of business. Richard Carstens — It was a pleasure having Jenny in this position. It has made the Board, Chair and Chiefs job easier. The volunteers were happy with how pleasant she was when they came to get their ID's. He wished her the best in retirement. Mike Dolph — Thanked the visiting audience for being here tonight. It was always good to see folks out there and certainly good to hear input. He was not sure how many years he knew Jenny between the City and Borough. Her retirement is long deserved and he wishes her the best. He thanked her for her service. Rebecca Nelson — She echoed what everyone has said. Scott Arndt — He thanked Jenny for the years he worked with her. He knows her from both the Borough and the City. In the Engineering and Facilities department she was one of the best we had in the 35 years I've been working with Service Area 1 and Fire Protection 1. He will miss her greatly, wished her the best and thanked her for all of her help. Paul Van Dyke — He thanked Jenny for all she has done for the board. She was very helpful and knowledgeable. He appreciated her service to the board and to the Borough. She was very easy Fire Protection Area No. 1 Board Regular Meeting September 26, 2017 Page 3 of 4 to work with and he was sad she was leaving the organization. The Chief would love to have you as a volunteer. October Yd is elections and asked the Chief to make the station ready. 12. NEXT MEETING SCHEDULE The next meeting will be October 24, 2017. Rebecca Nelson left meeting at 7:05 PM. Chair Van Dyke invited the Fire Protection Board, Chief Rue, Deputy Chief Mathers, Assistant Chief McNeil and Secretary Jenny Clay into executive session. CARSTENS MOVED to convene into Executive Session. Board discussion ensued. ROLL CALL VOTE ON MOTION CARRIED 4 - 0 13. EXECUTIVE SESSION — LITIGATION UPDATE Chair Van Dyke reconvened the regular meeting. No action was taken except requesting the Chair continue to collect information on what the Borough had done and what they are doing and report back to the Board at a later meeting. 14. ADJOURNMENT DOLPH MOVED to Adjourn. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Meeting was adjourned at 8:15 PM. „SUB BY: AgV— / Jenny Clay, Board Secret y KIB Engineering/Facilities Department APPROVED BY: —9!::— Chair Paul Van Dyke Fire Protection Area No. 1 Board Regular Meeting Date: Date: ,251/7 September 26, 2017 Page 4 of 4