07/11/2017 Regular MeetingFIRE PROTECTION AREA NO.1 BOAIW— i=� --`4'`-----�
REGULAR MEETING j _ _......
July 11, 2017 6:00 p.m. i
BAYSIDE FIRE HALL SEP 2 7 2011
1. CALL TO ORDER/PLEDGE OF ALLIEGENCE
CHAIR Paul Van Dyke called the regular meeting to order at 6:04 P&
2. ROLL CALL
Board Members present were Chair Paul Van Dyke, Richard Carstens, Scott Arndt, Mike Dolph
and Rebecca Nelson. Also present were Chief Howard Rue and Secretary Jenny Clay.
3. ACCEPTANCE/APPROVAL OF AGENDA
ARNDT MOVED to approve the agenda.
ARNDT MOVED TO AMEND THE AGENDA moving 9A Dave Townsend on Burn Building
to 3A.
VOICE VOTE ON AMENDED MOTION CARRIED UNANIMOUSLY.
VOICE VOTE ON AGENDA AS AMENDED CARRIED UNANIMOUSLY.
4.3A. DAVE TOWNSEND ON BURN BUILDING
Townsend was asked by Chief Rue for a status on the burn building/training center. He
concluded there was a fair amount of rust and it had been overheated. The intention of the
building was to create a smoke environment. The overheating caused the paint to deteriorate and
will continue to rust quickly. He does not believe it was beneficial to pull up the metal decking to
paint. It would be cost effective to purchase new connex's using the burn chambers, doors and
windows that you have. There are different options on how to protect a new set of connex's in
the future such as a new roof which would be expensive, wood decking off set on top of the
convex so you would have an air space, a heat barrier so it would not bum the wood. You would
paint the top of the connex and seal it every year. When you put those together, put flashing in-
between connex's so you don't have water dripping in-between. His recommended professional
opinion was to do some touch up paint on it and look into purchasing new connex's in the next
couple of years. Have the new connex's on site painted and ready to go before the bum building
becomes unusable.
Chair Van Dyke reminded the board in fiscal planning they had $30,000 for rehab of the burn
buildings, $15,000 this FY2018 and next FY2019. Board discussion ensued.
5. APPROVAL OF MINUTES
ARNDT MOVED to approve the minutes for the regular meeting of April 18, 2017.
Fire Protection Area No. 1 Board Regular Meeting July 11, 2017
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VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
ARNDT K40VED to approve and acknowledge the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
7. VISITOR COMMENTS
James Schauff who lives on Bayview near his son reported to the board that his grandson's
vehicle burned along with another van on the property. At the time of the incident his son and
grandson were gone for three weeks to Bristol Bay and have not yet returned. There was nothing
left of the vehicles. He wanted it noted with the Troopers that this happened even though there
was nothing left. A few days before a neighbor was woke by her dog at night. She got up to look
around and there was a guy in her pickup that fled. He just wanted to make a note with
somebody in case down the line something turned up. They just wanted everyone to know that
two vehicles got burned with no one around at all for weeks.
Dave Sawyer thought two things were unusual about this fire. A few days after the fire a
neighbor had her car rifled through and Chief Rue commenting the fire wouldn't be investigated
because the cars weren't worth much money. He also thought it was unusual that the fire was not
being looked into by the troopers.
8. CHIEF REPORT
Chief Rue presented April, May and June 2017 reports on calls. All six fire fighters passed the
firefighter I course. This was the first time we have had certified fire fighters at Bayside Fire
Department. The men deserving credit are Chief Mathers, Chief McNeil, Lt. Waggoner, Adam
Ross, Denis Dube and Gabe Moes. He believed Bayside Fire was in line for a grant on the
Primavent System as Department of Health and Safety have called requesting information. The
new engine frame was about to go on the line to get fabricated. Volunteers have bolted all
shelves and air compressor down per OSHA regulations. All shelves purchased have now been
secured per OSHA regulations. New Bayside signs have been mounted outside and in the lower
bay. He needed backings for the signs that will not rot. He was researching window replacement
for the central fire station (old building). New cabinet ordered for the lower bay will hold tools
and equipment. Need to get hose ordered for new apparatus soon. Board discussion ensued.
9. CHAIR PERSONS REPORT
Chair Van Dyke thanked the Board, Chief Rue and volunteers for the flowers at his father's
funeral. He appreciated the support of his family during a really hard time.
10. NEW BUSINESS
a. IUB/Bayside Lease
Fire Protection Area No. 1 Board Regular Meeting July 11, 2017
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The Bayside lease was on the Planning & Zoning agenda at the work session. P & Z Chair Arndt
would request another 90 day extension due to family issues. Chair Van Dyke mentioned there
was also a change of personnel in Resource Management and it would be good to postpone.
There was concern from the board at last meeting about the history of the station being captured.
The staff report done by a new Community Development member did not show history. The
Board wanted to clean up historical language about the purchase of the property. They wanted to
know who paid for what expenditures. They want to understand more about leasing from the
Borough. They don't understand when the service district budgeted for it, saved the money and
allocated the money why it was still owned by the Borough.
b. Windows for Training Room and Office
Chief Rue had a copy of the bid for the apartment windows last year and wanted to order the
same windows so they match. There are concerns about windows falling out and water leaking
into sheet rock. He spoke with Engineering and Facilities/Projects and they are busy and may not
be able to put this bid out right away. Chair Van Dyke requested the board look at the windows
after the meeting. Board discussion ensued.
c. Air Line Systems and Grant
Chief Rue believed Bayside may be in line for a grant. Bruce McNeil thought we might hold off
on running the air and water lines to make sure we have no conflicts. Wade wired the compressor
and the volunteers will bolt it down. They will get by until they know whether they will acquire
the grant. If the grant does come in they will put in the Primavent System.
d. Update on Vehicles and Accessories
Chief Rue had a list made and wanted the board to let him know which items to order first. True
North indicated we could get the small tools through them.
e. FY2018 Purchases
Chair Van Dyke reported $100,000 was allocated in the budget for the Primavent System for this
fiscal year; the burn building rehab was $15,000; Window replacement was $7,000; painting of
the existing building was $10,000; SCBA Packs and Bottles grant for $230,000. Also allocated
$9,000 for bunker gear and turn outs. This was in addition to bunker gear purchased that was in
process from last fiscal year. Also allocated was $45,000 for small tools and miscellaneous.
Chief Rue wanted to discuss a hose washer in the future that was not budgeted. It would benefit
Bayside as they were spending a lot on hose. Board asked Chief Rue to get quotes. Dolph noted
that the hose tower was in very bad condition and should be replaced or repaired. Board
discussion ensued. Board asked Chief Rue to repair hose tower. Chief Rue noted how the
driveway had aged dramatically in the last year. After much investigation Chief Rue was having
the driveway seal coated, rubberized coating in bear spots and restriping done making it last
approximately five more years. The price was $4200 with K -Line Contractors. Board discussion
ensued.
11. VISITOR COMMENTS None.
Fire Protection Area No. 1 Board Regular Meeting July 11, 2017
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12. BOARD MEMBERS COMMENTS
Chief Howard Rue — You will continue to see changes for the good at the station. Everyone was
chipping in. We have guys showing up to calls. We are putting fires out and the City was calling
us. We have guys working shifts down at the City on weekends and nightshifts. They are getting
experience and helping the City getting an extra seat in the night. You guys have given me the
best job in the country.
Chair Paul Van Dyke — He thanked everyone for coming. The windows will be acted on first.
13. NEXT MEETING SCHEDULE
The next meeting will be the call of the Chair.
14. ADJOURNMENT
ARNDT MOVED to Adjourn.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
Meeting was adjourned at 7:27 PM.
SAUBMITTED BY:
J y Clay, B d Secreta
KIB Engineering/Facilities Department
APPROVED BY:
Chair Paul Van Dyke
Fire Protection Area No. 1 Board Regular Meeting
Date: ' D 7
Date: 2y 7
July 11, 2017
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