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FY2017-16 Authorizing The Records Manager To Dispose Of Certain Kodiak Island Borough Records1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Introduced by: Borough Clerk Drafted by: Records Administrator Introduced on: 05/04/2017 1 Adopted on: 05/04/2017 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2017-16 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK ISLAND BOROUGH RECORDS WHEREAS, Resolution No. 95-01 and amendments provide the minimum retention requirements for specific records; and WHEREAS, the department directors have reviewed and approved the destruction of the specific records attached to this resolution and they were also signed off by the Borough Attorney; and WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to authorize by Resolution the disposal of the records to be destroyed; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that Section 1: The attached lists of records are not of a historical, legal, or administrative value and have met the minimum retention requirements. Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.40.160(D). ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FOURTH DAY OF MAY, 2017. KODIAK I AND BOROUGH ATTEST: Daniel A. Rohrer, Mayor Nova M. Javier, MMC Clerk , VOTES: Ayes: Crow, Skinner, Smiley, Symmons, Townsend, Van Daele (Via Consent) Absent: LeDoux Kodiak Island Borough, Alaska Resolution No. FY2017-16 Page 1 of 15 BOROUGH CLERK SERIES RECORD CONTENT COMMENTS LOCATION No. SERIES SUMMARY BC -01 GENERAL Incoming ald outgoing letters, FY 2014 1-6-01 CORRESPOND memos, or correspondence of a Exp. FY2017 ENCE general nature BC -01 GENERAL Incoming and outgoing letters, Rec Rm CORRESPOND memos, or correspondence of a Book shelf ENCE general nature BC -05 ASSEMBLY Agenda and work session packets YEAR 2000 E-1-09 AGENDA containing backup 15 Year PACKETS correspondence and reports retention distributed to assembly members Exp. FY2016 for discussion at assembly meetings and monthly calendars BC -05 ASSEMBLY Agenda and work session packets 1998WS;1992 E-1-11 AGENDA containing backup JWS; PACKETS correspondence and reports 2/11/93SM; distributed to assembly members 2/9/93RM; for discussion at assembly 2/18/93RM; meetings and monthly calendars 1/7/93RM; 1993WS; 1993JW S Exp. FY2014 BC -05 ASSEMBLY Agenda packets containing YEAR 1997 E-2-03 AGENDA backup correspondence & reports Exp. FY2013 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda and work session packets YEAR 1995 E-2-06 AGENDA containing backup Exp. FY2011 PACKETS correspondence and reports distributed to assembly members for discussion at assembly meetings and monthly calendars BC -O5 ASSEMBLY Agenda packets containing YEAR 1997 E-3-07 AGENDA backup correspondence & reports Exp. FY2013 PACKETS distributed to assembly members for discussion at meetings BC -05 ASSEMBLY Agenda packets containing FY2011 E-3-08 AGENDA backup correspondence & reports Exp. FY2017 PACKETS distributed to assembly members for discussion at meetings Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 2 of 15 Records will be destroyed after July 1, 2017 BC -05 ASSEMBLY Agenda packets containing YEAR 1989 E-3-10 AGENDA backup correspondence & reports Exp. FY2005 PACKETS distributed to assembly members for discussion at meetings BC -05 ASSEMBLY Agenda packets containing YEAR 1994 E-3-11 AGENDA backup correspondence & reports Exp. 2010 PACKETS distributed to assembly members for discussion at meetings BC -05 ASSEMBLY Agenda packets containing YEAR 1997 E-4-01 AGENDA backup correspondence & reports Exp. 2003 PACKETS distributed to assembly members for discussion at meetings BC -05 ASSEMBLY Agenda packets containing YEAR 1988 E-4-04 AGENDA backup correspondence & reports Exp. FY2004 PACKETS distributed to assembly members for discussion at meetings BC -05 ASSEMBLY Agenda packets containing YEAR 1986 E-4-06 AGENDA backup correspondence & reports Exp. FY2002 PACKETS distributed to assembly members for discussion at meetings BC -05 ASSEMBLY Agenda packets containing YEAR 1996 E-4-07 AGENDA backup correspondence & reports Exp. FY2012 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing YEAR 1993 E-4-10 AGENDA backup correspondence & reports Exp. FY2009 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing YEAR 1999 E-5-07 AGENDA backup correspondence & reports Exp. FY2015 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing YEAR 1995 E-5-08 MEETING backup correspondence & reports Exp. FY2011 PACKETS distributed to assembly members for discussion at assembly meetings BC -OS ASSEMBLY Agenda packets containing YEAR 1992 E-5-10 AGENDA backup correspondence & reports Exp. FY2008 PACKETS distributed to assembly members for discussion at assembly Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 3 of 15 Records will be destroyed after July 1, 2017 Kodiak Island Borough, Alaska Resolution No. FY2017-16 "FY2018 starts July 1, 2017 Page 4 of 15 Records will be destroyed after July 1, 2017 meetings BC -05 ASSEMBLY Agenda packets containing Year 1998 E-6-04 AGENDA backup correspondence & reports Exp. FY2014 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing Year 1990 E-6-07 AGENDA backup correspondence & reports Exp. FY2006 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing Year 1994 E-6-09 AGENDA backup correspondence & reports Exp. FY2010 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing Jan. - Sept. E-6-10 AGENDA backup correspondence & reports 1992 PACKETS distributed to assembly members Exp. FY2008 for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing Year 1991 E-7-01 AGENDA backup correspondence & reports Exp. FY2007 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing 1990, 1993, E-7-02 AGENDA backup correspondence & reports 2002 PACKETS distributed to assembly members Exp. FY2018 for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing Year 1985 E-7-05 AGENDA backup correspondence & reports Exp. FY2001 PACKETS distributed to assembly members for discussion at assembly meetings BC -05 ASSEMBLY Agenda packets containing Year 1998 E-7-06 AGENDA backup correspondence & reports Exp. FY2014 PACKETS distributed to assembly members for discussion at assembly meetings Kodiak Island Borough, Alaska Resolution No. FY2017-16 "FY2018 starts July 1, 2017 Page 4 of 15 Records will be destroyed after July 1, 2017 BC -43 LICENSES, Liquor license applications and FY2009 Rec Rm LIQUOR back-up information Exp. FY2015 Bookshelf BC -46 PLAT/STATE Plat Log Back-up Documentation FY2015 Rec Rm RECORDER Destroy after 1 year Exp. FY2016 Bookshelf INFORMATION BC -51 LICENSE, Games of chance and skill permit FY2009 Rec Rm GAME applications Exp. FY2015 Bookshelf BC -61 TRAVEL Repealed by R1995-01 H FY2013- Rec Rm ACCOUNTING 'Electronic copies retained in FY2015 Bookshelf Clerks U -Travel Folder Exp. FY2016 EL -01 VOTED Regular Election October 2015 FY2016 Rec Rm BALLOTS Regular Election October 2016 FY2017 Bookshelf '1 month retention after election is certified EL -04 ELECTION Regular Election October 2012 Regular E-3-09 REGISTERS Election AND TALLY October 2012 BOOKS Exp. FY2017 EL -07 DECLARATION Regular Election October 2012 Regular E-3-09 OF Election CANDIDACY October 2012 Exp. FY2017 EL -08 FINANCIAL APOC financial disclosure reports FY2010 Rec Rm DISCLOSURE Exp. FY2016 Bookshelf STATEMENTS EL -11 CANDIDATES Regular Election October 2012 Regular E-3-09 LIST Election October 2012 Exp. FY2017 EL -13 ELECTION Regular Election October 2012 Regular E-3-09 OFFICIAL'S Election RECORDS October 2012 Exp. FY2017 COMMUNITY DEVELOPMENT SERIES# RECORD SERIES CONTENT SUMMARY COMMENTS LOCATION CD -10 PLANNING & Agendas, public hearing FY2001 E-1-13 ZONING records, and items Exp. FY2016 COMMISSION presented to the AGENDA PACKETS commission for action. CD -10 PLANNING & Agendas, public hearing FY2002 E-4-14 ZONING records, and items Exp. FY2017 COMMISSION presented to the AGENDA PACKETS commission for action. Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 5 of 15 Records will be destroyed after July 1, 2017 CD -23 PARKS & Agendas, public hearing FY2002 E-4-13 RECREATION records, and items Exp. FY2017 COMMITTEE presented to the commission for action. CD -23 PARKS & Agendas, public hearing ATV E-4-13 RECREATION records, and items STAKEHOLDE COMMITTEE presented to the R commission for action. COMMITTEE MTG PACKETS - MARCH 2001 THRUJUNE 2002 FY2002 Ex . FY2017 ENGINEERING/FACILITIES SERIES# RECORD SERIES CONTENT SUMMARY COMMENTS LOCATION EF -05 SERVICE AREA Fire Protection Area No. 1 Audio C-1-08 FILES cassettes of meetings - 2000-2009 Ex . FY2014 EF -05 SERVICE AREA Service District No. 1 Audio C-1-08 FILES cassettes of meetings - 1997-2007 Ex . FY2014 EF -08 SOLID WASTE Scale Reports Scale Reports C-4-24 DISPOSAL 2006-2009 Exp. FY2011- 2014 EF -12 ARCHICTURAL Meeting Packets Audio C-1-08 REVIEW BOARD cassettes of meetings - 2000 and 2007 Ex . FY2012 EF -19 SOLID WASTE Meeting Packets Audio C-1-08 ADVISORY BOARD cassettes of meetings 2008 Ex . FY2013 EF -00 GENERAL Status reports, logs, and Box 5 Staging CORRESPONDENCE internal departmental 2000-2003 area business of a routine nature Corresponden ce Ex : FY2009 EF -05 SERVICE AREA Recommendations, Box 5 Staging FILES petitions, action taken, 1999, 2004, area repairs, complaints, 2006, 2007, construction as-builts, etc. 2009 Exp. Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 6 of 15 Records will be destroyed after July 1, 2017 Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 7 of 15 Records will be destroyed after July 1, 2017 for including all service FY2015 areas E-00 GENERAL Status reports, logs, and Box 6 Staging CORRESPONDENCE internal departmental 1994-2009 area business of a routine nature Ex . FY2013 EF -00 GENERAL Status reports, logs, and Box 13 Staging CORRESPONDENCE internal departmental 1973-2001 area business of a routine nature Ex . FY2004 EF -09 RECYCLING Reports, activities, and Box 13 Staging PROGRAMS feasibility studies. 2008-2009 area Ex . FY2013 EF -19 SOLID WASTE Agendas, meeting packets Box 13 Staging ADVISORY BOARD containing backup 2008 area MEETING PACKETS correspondence and Exp. FY2014 AND AUDIO reports related to business RECORDINGS of the board, roll call sheets or attendance records, sign -in sheets etc. EF -05 SERVICE AREA Recommendations, Box 17 Staging FILES petitions, action taken, 1984-2007 area repairs, complaints, Exp. FY2012 construction as-builts, etc. for including all service areas EF -05 SERVICE AREA Recommendations, Box 18 Staging FILES petitions, action taken, 1979-2006 area repairs, complaints, Exp. FY2012 construction as-builts, etc. for including all service areas MANAGER'S OFFICE SERIES# RECORD SERIES CONTENT SUMMARY COMMENTS LOCATION MG -04 LITIGATION CASE Documents civil actions by Mahoney V. 1-1-03 FILES or against the Borough. KIB/J Neilsen Includes work papers, copies of court documents, FY2006 and correspondence. Exp. FY2017 Retention period starts after case is closed. CONFIDENTIAL MG -18 NONPROFIT Files related to the FY2008 1-3-01 ORGANIZATION administration of Borough Exp. FY2016 FILES appropriations to local non- profit organizations. MG -18 NONPROFIT Files related to the FY2009 1-4-01 ORGANIZATION administration of Borough Exp. FY2017 FILES appropriations to local non- profit organizations. Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 7 of 15 Records will be destroyed after July 1, 2017 MG -18 NONPROFIT Files related to the FY2010 1-4-02 ORGANIZATION administration of Borough Exp. 2018 FILES appropriations to local non- profit organizations. FINANCE SERIES# RECORD SERIES CONTENT SUMMARY COMMENTS LOCATION FI -06 JOURNAL Accounting Reports Sept. 2009 - A-3-06 VOUCHERS- January 2010 ACCOUNTING EXP. FY2018 REPORTS FI -06 JOURNAL Accounting Reports Feb 1 2009- A-3-11 VOUCHERS- June 30, 2009 ACCOUNTING EXP. FY2017 REPORTS FI -06 JOURNAL Accounting Reports July 1 2008 - A-6-15 VOUCHERS- Jan 31, 2009 ACCOUNTING EXP. FY2017 REPORTS FI -06 JOURNAL Accounting Reports FEB THRU A-7-04 VOUCHERS- JUNE 2010 ACCOUNTING EXP. FY2018 REPORTS FI -09 PROPERTY TAX- Monthly Reports Attorney's A-7-03 TAX FORCLOSURE Corresponden ce Foreclosure (Deeds, certified mail letters etc.) 2006 EXP. FY2017 FI 09 PROPERTY TAX- Monthly Reports Land sale A-7-03 TAX FORCLOSURE Agreement Purchase Payment, 2006 EXP. FY2017 FI -11 UTILITY MONTHLY Reconciliation of residential Reconciliation B-5-05 REPORTS garbage accounts of residential garbage accounts, 2009 EXP. FY2017 FI -13 ACCOUNTS Copies of Invoices, checks C — GCI, 2009 A-3-15 PAYABLE issued and requests for EXP. FY2017 payment FI -13 ACCOUNTS Copies of Invoices, checks Vendors - A-4-04 PAYABLE issued and requests for T.Mitchell - payment Rowland Engineering, 2010 Kodiak Island Borough, Alaska Resolution No. FY2017-16 "FY2018 starts July 1, 2017 Page 8 of 15 Records will be destroyed after July 1, 2017 FI-13 ACCOUNTS Copies of Invoices, checks S (Spenards) — A-4-16 PAYABLE issued and requests for Z payment 2008 Ex . FY2016 FI-13 ACCOUNTS Copies of Invoices, checks Vendors - A-5-01 PAYABLE issued and requests for John's Heating payment — Megamation FY2010, Exp. 2018 FI-13 ACCOUNTS Copies of Invoices, checks Vendors - S - A-5-02 PAYABLE issued and requests for Zep payment Manufacturing FY2010 Ex . FY2018 FI-13 ACCOUNTS Copies of Invoices, checks Vendors - A-6-01 PAYABLE issued and requests for EMC payment Engineering - Ns asliiahlhen frons Jensen Yorba si:uITucti n IDer attorney Lott plinon rec6ved on FY2010 ()4/()3/2()17 Exp. 2018 FI-13 ACCOUNTS Copies of Invoices, checks A— Brechan A-6-14 PAYABLE issued and requests for FY2009 payment Exp. FY2017 FI-13 ACCOUNTS Copies of Invoices, checks Vendors -Alta A-7-01 PAYABLE issued and requests for Planning - payment ECI/Hyer FY2010 Exp. FY2018 FI-13 ACCOUNTS Copies of Invoices, checks Vendors -A - A-7-02 PAYABLE issued and requests for Alaska Waste payment FY2010 Exp. FY2018 FI-13 ACCOUNTS Copies of Invoices, checks Petro Star— A-7-13 PAYABLE issued and requests for Troxel payment FY2009 Exp. FY2017 FI-13 ACCOUNTS Copies of Invoices, checks Kodiak Honey A-7-14 PAYABLE issued and requests for wagon - Petro payment Marine FY2009 Ex . FY2017 FI-13 ACCOUNTS Copies of Invoices, checks July 2007 B-2-04 PAYABLE issued and requests for through June payment 2008 Exp. FY2016 FI-13 ACCOUNTS Copies of Invoices, checks Yellow copies B-3-05 PAYABLE issued and requests for of checks - payment July 2009 - June 2010 Exp. FY2018 Kodiak Island Borough, Alaska Resolution No. FY2017-16 *FY2018 starts July 1, 2017 Page 9 of 15 Records will be destroyed after July 1, 2017 FI -13 ACCOUNTS Copies of Invoices, checks K (Kodiak B-5-04 PAYABLE issued and requests for Publishing) — payment O 2008 Ex . FY2016 FI -13 ACCOUNTS Copies of Invoices, checks Yellow copies B-5-08 PAYABLE issued and requests for of checkes - payment July 2008 - June 2009 FY2009 Ex . FY2017 FI -13 ACCOUNTS Copies of Invoices, checks a (Anchorage B-6-06 PAYABLE issued and requests for Daily News) - payment C (City of Kodiak) FY2008 Ex . FY2016 FI -13 ACCOUNTS Copies of Invoices, checks P - S (SP B-7-04 PAYABLE issued and requests for Enterprises) payment 2008 Ex . FY2016 FI -13 ACCOUNTS Copies of Invoices, checks GCI - Kodiak B-7-05 PAYABLE issued and requests for Electric payment 2009 Ex . FY2017 FI -13 ACCOUNTS Copies of Invoices, checks I - K (Kodiak B-7-06 PAYABLE issued and requests for Publishing) payment FY2008 Exp. FY2016 FI -13 ACCOUNTS Copies of Invoices, checks Tuan's Island B-7-08 PAYABLE issued and requests for Clean - Zap payment Manufacturing FY2009 Ex . FY2017 FI -14 ACCOUNTS Second copy of cash Daily Cash A-1-06 RECEIVABLE -CASH receipts filed by month Receipts - RECEIPTS 11/09/2009 - 12/07/2009 FY2010 Ex . FY2018 FI -14 ACCOUNTS Second copy of cash Daily Cash A-2-01 RECEIVABLE -CASH receipts filed by month Receipts - RECEIPTS 12/08/2009 - 1 /29/2010 FY2009 Ex . FY2010 FI -14 ACCOUNTS Second copy of cash Daily Cash A-3-01 RECEIVABLE -CASH receipts filed by month Receipts - RECEIPTS 10/15/2009 - 11 /06/2009 FY2010 Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 10 of 15 Records will be destroyed after July 1, 2017 Kodiak Island Borough, Alaska Resolution No. FY2017-16 *FY2018 starts July 1, 2017 Page 11 of 15 Records will be destroyed after July 1, 2017 Exp. FY2018 FI -14 ACCOUNTS Second copy of cash Daily Cash A-3-02 RECEIVABLE -CASH receipts filed by month Receipts - RECEIPTS 9/23/2009- 10/14/2009 FY2010 Ex . FY2018 FI -14 ACCOUNTS Second copy of cash Daily Cash A-3-04 RECEIVABLE -CASH receipts filed by month Receipts - RECEIPTS 8/3/2009- 8/24/2009 FY2010 Ex . FY2018 FI -14 ACCOUNTS Second copy of cash Daily Cash A-4-01 RECEIVABLE -CASH receipts filed by month Receipts - RECEIPTS /1/2009- 7/1/2009- 7/31/2009 7/31/2009 FY2010 Ex . FY2018 FI -14 ACCOUNTS Second copy of cash Daily Cash A-4-03 RECEIVABLE -CASH receipts filed by month Receipts RECEIPTS 8/25/09- 9/22/09 FY2010 Ex . FY2018 FI -14 ACCOUNTS Second copy of cash Daily cash B-3-06 RECEIVABLE -CASH receipts filed by month receipts - May RECEIPTS 2008 through June 2008 FY2008 Ex . FY2016 FI -14 ACCOUNTS Second copy of cash Daily cash B-4-04 RECEIVABLE -CASH receipts filed by month receipts - RECEIPTS March 2008 through April 2008 FY2010 Ex . FY2018 FI -14 ACCOUNTS Second copy of cash Daily cash B-4-06 RECEIVABLE -CASH receipts filed by month receipts - RECEIPTS January 2008 through February 2008 FY2010 Ex . FY2018 FI -15 ACCOUNTS Cash receipts filed in daily 05/03/2010 - A-2-03 RECEIVABLE -DAILY business envelope w/bank 06/30/2010 RECORDS OF CASH deposit slips remit advise FY2010 RECEIVED portion of checks, utility bills Exp. FY2018 receipts, and printout of tax Kodiak Island Borough, Alaska Resolution No. FY2017-16 *FY2018 starts July 1, 2017 Page 11 of 15 Records will be destroyed after July 1, 2017 Kodiak Island Borough, Alaska Resolution No. FY2017-16 *FY2018 starts July 1, 2017 Page 12 of 15 Records will be destroyed after July 1, 2017 payments. FI -15 ACCOUNTS Cash receipts filed in daily 2/01/2010- A-2-04 RECEIVABLE -DAILY business envelope w/bank 3/22/2010 RECORDS OF CASH deposit slips remit advise FY2010 RECEIVED portion of checks, utility bills Exp. FY2018 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily 3/23/2010- A-3-03 RECEIVABLE -DAILY business envelope w/bank 4/30/2010 RECORDS OF CASH deposit slips remit advise FY2010 RECEIVED portion of checks, utility bills Exp. FY2018 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily May 15 - June A-4-15 RECEIVABLE -DAILY business envelope w/bank 30, 2009 RECORDS OF CASH deposit slips remit advise FY2009 RECEIVED portion of checks, utility bills Exp. FY2017 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily July 2 - August A-7-11 RECEIVABLE -DAILY business envelope w/bank 08, 2007 RECORDS OF CASH deposit slips remit advise FY2008 RECEIVED portion of checks, utility bills Exp. FY2016 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily August 9 - B-1-03 RECEIVABLE -DAILY business envelope w/bank Spetember 28, RECORDS OF CASH deposit slips remit advise 2007 RECEIVED portion of checks, utility bills FY2008 receipts, and printout of tax Exp. FY2016 payments. FI -15 ACCOUNTS Cash receipts filed in daily October 14, B-1-05 RECEIVABLE -DAILY business envelope w/bank 2008 - RECORDS OF CASH deposit slips remit advise November 13, RECEIVED portion of checks, utility bills 2008 receipts, and printout of tax Exp. 2017 payments. FI -15 ACCOUNTS Cash receipts filed in daily July 2008 - B-1-07 RECEIVABLE -DAILY business envelope w/bank July 31, 2008 RECORDS OF CASH deposit slips remit advise Exp. 2017 RECEIVED portion of checks, utility bills receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily November 14, B-1-08 RECEIVABLE -DAILY business envelope w/bank 2008 - RECORDS OF CASH deposit slips remit advise December 31, RECEIVED portion of checks, utility bills 2008 receipts, and printout of tax Exp. 2017 Kodiak Island Borough, Alaska Resolution No. FY2017-16 *FY2018 starts July 1, 2017 Page 12 of 15 Records will be destroyed after July 1, 2017 Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 13 of 15 Records will be destroyed after July 1, 2017 payments. FI -15 ACCOUNTS Cash receipts filed in daily October 01 - B-2-03 RECEIVABLE -DAILY business envelope w/bank October 31, RECORDS OF CASH deposit slips remit advise 2007 RECEIVED portion of checks, utility bills Exp. 2016 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily April - May 15, B-2-05 RECEIVABLE -DAILY business envelope w/bank 2009 RECORDS OF CASH deposit slips remit advise Exp. 2017 RECEIVED portion of checks, utility bills receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily September B-2-08 RECEIVABLE -DAILY business envelope w/bank 2008 - October RECORDS OF CASH deposit slips remit advise 13, 2008 RECEIVED portion of checks, utility bills Exp. 2017 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily November 1 - B-3-03 RECEIVABLE -DAILY business envelope w/bank December 31, RECORDS OF CASH deposit slips remit advise 2007 RECEIVED portion of checks, utility bills Exp. 2016 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily January - B-3-07 RECEIVABLE -DAILY business envelope w/bank February 13, RECORDS OF CASH deposit slips remit advise 2009 RECEIVED portion of checks, utility bills Exp. 2017 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily February 17 - B-3-08 RECEIVABLE -DAILY business envelope w/bank March 31, RECORDS OF CASH deposit slips remit advise 2009 RECEIVED portion of checks, utility bills Exp. 2017 receipts, and printout of tax payments. FI -15 ACCOUNTS Cash receipts filed in daily August 1 - B-6-07 RECEIVABLE -DAILY business envelope w/bank August 31, RECORDS OF CASH deposit slips remit advise 2008 RECEIVED portion of checks, utility bills Exp. 2017 receipts, and printout of tax payments. FI -19 BANK Statements of account 7/2009- A-1-01 RECONCILIATION activity, reconciliation, and 6/2010 STATEMENTS credit/debit notices Exp. 2018 Kodiak Island Borough, Alaska Resolution No. FY2017-16 'FY2018 starts July 1, 2017 Page 13 of 15 Records will be destroyed after July 1, 2017 FI -19 BANK Statements of account July 2008 - B-5-05 RECONCILIATION activity, reconciliation, and June 2009 STATEMENTS credit/debit notices Exp. 2017 FI -19 BANK Statements of account July 2007 - B-6-08 RECONCILIATION activity, reconciliation, and June 2008 STATEMENTS credit/debit notices EXP. FY2016 FI -33 BALER MONTHLY Invoice reports; invoice Baler monthly A-2-02 ACCOUNTING copies; aging report; and reports 7/2009 REPORTS copy of bills -4/2010 EXP.FY2018 FI -33 BALER MONTHLY Invoice reports; invoice General A-4-02 ACCOUNTING copies; aging report; and Invoices - May REPORTS copy of bills 2010 - June 2010 - Baler Monthly Accounting Reports January 2010 - June 2010 Exp. FY 2018 FI -33 BALER MONTHLY Invoice reports; invoice July 2009 - B-3-05 ACCOUNTING copies; aging report; and December REPORTS copy of bills 2009 Ex . FY2018 FI -33 BALER MONTHLY Invoice reports; invoice April 2009 - B-4-05 ACCOUNTING copies; aging report; and June 2009 REPORTS copy of bills Exp. FY2017 FI -33 BALER MONTHLY Invoice reports; invoice November B-4-07 ACCOUNTING copies; aging report; and 2008 - March REPORTS copy of bills 2009 EXP.FY2017 FI -33 BALER MONTHLY Invoice reports; invoice July 2008 - B-4-08 ACCOUNTING copies; aging report; and October 2008 REPORTS copy of bills EXP. FY2017 FI -33 BALER MONTHLY Invoice reports; invoice January 2008 B-5-03 ACCOUNTING copies; aging report; and through June REPORTS copy of bills 2008 EXP. FY2016 FI -33 BALER MONTHLY Invoice reports; invoice July 2007 B-6-03 ACCOUNTING copies; aging report; and through REPORTS copy of bills December 2007 EXP. FY2016 FI -34 SANITATION Consumption reports; 7/2009- A-1-03 MONTHLY aging; payments; 7/2010 ACCOUNTING adjustments; billing register; EXP. FY2018 REPORTS and copy of bills. FI -34 SANITATION Consumption reports; July 2007 B-1-04 MONTHLY aging; payments; through June ACCOUNTING adjustments; billing register; 2008 Kodiak Island Borough, Alaska Resolution No. FY2017-16 "FY2018 starts July 1, 2017 Page 14 of 15 Records will be destroyed after July 1, 2017 r 45 Kodiak Island Borough, Alaska *FY2018 starts July 1, 2017 Records will be destroyed after July 1, 2017 Resolution No. FY2017-16 Page 15 of 15 REPORTS and copy of bills. EXP. FY2016 FI -34 SANITATION MONTH(Y Consumption reports; aging; payments; July 2008 - June 20¢9 B-2-06 ACCOUNTING adjustments; billing register; EXP. FY2017 REPORTS and copy of bills. FI -37 GRANT FILES Official documents for FY2010 Not A-1-09 receipts of grants - state, Bond Related federal, and or private - not Exp. FY2018 bond related FI -42 JE EDITS Cash receipts: check JE Edits - A-1-04 register by detail; check 7/2009 - register by check number, 6/2010 manual/void checks; Exp. 2013 purchase orders; invoice input edit list. Work papers/information for annual audit. FI -42 JE EDITS Cash receipts: check FY2014 A-6-12 register by detail; check Exp. FY2017 register by check number, manual/void checks; purchase orders; invoice input edit list. Work papers/information for annual audit. Kodiak Island Borough, Alaska *FY2018 starts July 1, 2017 Records will be destroyed after July 1, 2017 Resolution No. FY2017-16 Page 15 of 15