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2016-08-23 Regular MeetingKODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE MINUTES DFC 2 7 2016 August 23, 2016 6:30 p.m-KIS Conference Room CALL TO ORDER. CHAIR SALTONSTALL called to order the August 23, 2016 Parks and Recreation regular meeting at 6:30 p.m. ROLL CALL Requested excusal was Steve Paulson due to being out of town. Committee members present was Patrick Saltonstall, Helm Johnson, Sharon Wolkoff, Marnie Leist, Dale Stratton, and Ben Millstein. Excused was Steve Paulson. Ex -officio member present was Corey Gronn. Ex -officio members absent were Frank Peterson, Ron Bryant, and Alan Schmitt. A quorum was established. COMMITTEE MEMBER LOST MOVED to excuse Steve Paulson. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Community Development Department staff present was Tom Quass, Sheila Smith, and Janel Day. APPROVAL OF AGENDA COMMITTEE MEMBER LEIST MOVED to add the new community gym as New Business Item A and approve the agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY COMMITTEE MEMBER WOLKOFF MOVED to add disc golf organization questions under New Business. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER LEIST MOVED to approve the June 26, 2016 and the July 26, 2016 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS None OLD BUSINESS A) Monashka Bandit Range — Clean Up And Closure Quass said the manager agreed and signed off saying we are going to close it but we are having problems getting approval from DOT because there is a one -hundred foot DOT Right -of -Way from the centerline. If we put our sign back, it will be the perfect target. DOT is going to put a ditch through there so people won't be able to park there and then we will put our sign approved by DOT there. Meagan Christiansen will post information on Facebook and the borough website. Discussion regarding KISA operation hours and contact information, flyers with KISA information, invite KISA to meetings or send a letter, and handouts to new Coast Guard personnel coming in. B) Termination Point — Great Land Trust Update To The Assembly On August 25, 2016 Quass said you wanted a map of what it looked like. The update to the assembly is this Thursday. Kodiak Island Borough August 23, 2016 Parks and Recreation Committee Minutes Page 1 of 5 C) Saltery Trail Improvements — Change Of Plans Quass said there is a snag. Even though there has been a road there since the 40's, it is not a State easement. We thought it was a State easement but the State dropped it. They do not recognize it as a road or a trail. We have been going back and forth with them on this. DNR is saying they are not going to give us, but he has been talking to a gentleman who is going to try to help us get along in this process. Hopefully, within the next couple of months we will have a permit. The State does not want to just grab onto a trail and say yes, that is going to be a trail because apparently they end up having to go to court a lot even though it is State land. The State does not want to spend money on legal issues with any trails so it is easier for them to say no, there is nothing there but we have a precedent in that it was a trail or road at one time and Leisnoi agrees there is a trail through their portion of it. The downside is the Coastal Impact Assistance Program (CIAP) grant runs out the end of December and we have roughly $90,000 left. We have the geo- block already purchased so if we cannot use it on Saltery Cove Road then we will possibly use it at the Jack and Lee Lakes area. Under the contract, the borough was required to get the permits so if we did not do our part technically, Island Trails Network could turn around and say that we did not do our part and the borough still owes him. CIAP could say you did not finish the work so we want this money back and we would still have to pay the contractor. Island Trails Network wants to work with us to try to get this done. CIAP said there would not be any more extensions granted. D) Killarney Hills (Joint Meeting With P&Z And Other Stakeholders Postponed Until Sometime In October) Quass said that joint meeting that was supposed to happen in August is being pushed to sometime in October and maybe beyond. E) Narrow Cape Public Access — AAC CEO To Give Report To KIB Assembly At The September 1, 2016 Regular Meeting Quass said September 1" the CEO of the rocket launch would give a report to the assembly. In response to CHAIR SALTONSTALL'S inquiry of did the committee letter go to the assembly, Quass said yes. F) Long Island Conservation Easement — Maps Quass said on page 12 of 34 is the map showing parcel A and B and it describes what they are. NEW BUSINESS A) New Community Gym EX -OFFICIO COMMITTEE MEMBER GRONN stated around May 2014 when Amy Folgle came onto the City Parks and Rec Board she came to an assembly work session asking them to dedicate the old swimming pool and set it on the borough CIP List so it could eventually be turned into a community gym. As he understands it, during the initial project of the high school, this was going to happen then they ran into issues with funding it with square footage. It has been on the borough's CIP List for two years at a cost of about $600,000 that was the last estimate. He thinks it would be a good idea because now we are getting into the gym season and getting out of the outdoor season for recreation in Kodiak. It is not the lack of gyms; it is a lack of size. The elementary school gyms are not full court standards and cannot take on a full court team. They are good for recreational dodge ball gyms but they cannot take on a full size volleyball court, basketball court, etc. The idea is to push it forward as a community gym, much like the swimming pool run by the city, owned by the borough, and maintained by the school district. He thinks a letter from this board to the assembly asking them to push it up higher and fund it earlier would be great. COMMITTEE MEMBER JOHNSON said right now all the gyms are full all the time once they are in full swing with all the different activities like volleyball and basketball. There is never enough space. Kodiak Island Borough August 23, 2016 Parks and Recreation Committee Minutes Page 2 of 5 EX -OFFICIO COMMITTEE MEMBER GRONN stated it could be just adding an after school open gym type of deal. Initially, he would not want to have community open gym during the school hours because that would serve as an overflow gym. Right now, they are congesting three classes into one gym, 6`h, 7'h, and 81h. It is tight for the schools as well so it would be joint use and shared but it could be for anything. In response to CHAIR SALTONSTALL'S inquiry of what is it being used for now, EX -OFFICIO COMMITTEE MEMBER GRONN said it is not being used. They filled it with concrete and now it is just an empty space. COMMITTEE MEMBER JOHNSON said the 6'h grade has gym sometimes in the back of the high school gym, outside, and in the hall. Consensus for the chair writing a letter to the assembly on behalf of the committee. COMMITTEE MEMBER MILLSTEIN MOVED to have CHAIR SALTONSTALL write a letter expressing support for the old high school pool to be made into a gym as soon as possible to accommodate overflow. COMMITTEE MEMBER MILLSTEIN MOVED TO AMEND the motion to say community gym instead of gym. VOICE VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY VOICE VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY EX -OFFICIO COMMITTEE MEMBER GRONN said he would also be taking it to the City Parks and Rec Board to do the same. B) Disc Golf Organization COMMITTEE MEMBER WOLKOFF stated on the Friends of Kodiak Facebook page, she has noticed there has been interest in disc golf and maybe making a course here in one of the parks. One of the persons commenting wants to get more organized and she requested suggestions on how to go about forming the group and get more formalized to come to try to request an area. They would do their own fundraising for baskets and course design. COMMITTEE MEMBER MILLSTEIN said there is a new guy in town that has designed disc golf courses, is he part of the group. EX -OFFICIO COMMITTEE MEMBER GRONN said he has had people request it through our City Parks and Rec. It is not the cost; it is the area. In order to develop a disc golf course, most of our parks are flat so there is almost no challenge. Most disc golf courses are similar to a golf course where you go around bends and up hills. For our city parks, he would have no problem funding a project if he had an area to do it but we do not have an area to do it within the city parks. He has recommended people talk to the golf course about adding removable baskets, they pull them out and make it Wednesday disc golf day. That is the ideal location because the cost is only about $700 or $800 a basket. It is not that expensive and funding could be found easily. There are nine to eighteen baskets to a course; it depends on the size. It's like a golf course and our golf course is a nine hole course so you could just follow suit and do a nine hole course. If you use a pin and sleeve it can be removed so it does not interfere with regular golf. Brief committee discussion. COMMITTEE MEMBER WOLKOFF said that Jim Willis put up a min disc golf course at Nimitz but it is minimal. C) TMO's For Saltery Trail — SMI — SM3 Quass said on page 13 is the data. Kodiak Island Borough August 23, 2016 Parks and Recreation Committee Minutes Page 3 of 5 Jane Day said this map is set up so you have your trail segments and your input because that is some of the information that the TMO will capture. You have your Al, A2, and A3. It sounds like the focus today is to bring the background information so she wants to complete the TMO's in the meeting. CHAIR SALTONSTALL said when we do these TMO's you have the form that shows the topography, braiding, etcetera all filled in for us from the data. COMMITTEE MEMBER JOHNSON said you would have that little map for that trail segment on a single sheet that will have this boxed out for Al with all that data. Then we would look at it to see what you have put in for all these things to discuss. Quass said when he said we were going to go through and do this stuff at the meetings what he meant was we are going to do these at the meetings. Previously, Paul Van Dyke did this and Day doesn't necessarily have, her tasking to support the GIS stuff for the borough, things like these are extra jobs like if someone comes in and requests a map that's not a product already then it can be requested by anybody but it gets put on a when available time is available. Unfortunately, we are kind of in that category because her priorities are stuff that is directed by the Community Development Department Director. We have the data; it is just not inserted for each segment. Day stated the graphs you are talking about, that is something that she would spit out from GIS and incorporate that in but in previous meetings we went through to do the check boxes, right. COMMITTEE MEMBER JOHNSON said usually when you did the GIS mapping it had the data filled in so we knew that we could read that information and make a decision of what to suggest after getting that information. CHAIR SALTONSTALL said we do not know if it is braided but braiding is on that data sheet. CHAIR SALTONSTALL said what he is suggesting is this stuff you do fill in from the GIS data, like the pie chart that shows what is steep. His impression was you press a button and you get the graph that shows what proportion is steep and what portion is. Day said yes. CHAIR SALTONSTALL said we can go through and answer what we can because we usually talked about what it was for and then we had our comments, we would say things like this shouldn't be a trail, this one sees a lot of mountain bikers, and this one see a lot of horseback riders, that sort of thing. COMMITTEE MEMBER JOHNSON said we also had the chart that says what was allowed, discouraged, accepted, legal, and illegal, we had that whole chart as well. Day said some of this will be fed by the data. The meetings she previously attended everyone was familiar with the trails so this was something that was part of the discussion in the actual meeting based on experience. COMMITTEE MEMBER LEIST said some things we can fill in but on others, we are not the experts on what is prohibited. The data does need to be pre -filled. EX -OFFICIO COMMITTEE MEMBER GRONN said it would make sense to have as much of this filled in from the GIS data prior to us talking about them. Smith said that information is from the GPS data collected and imported into GIS. During discussion, the committee agreed to start with A2, and they relayed what information they could provide to the GIS Analyst. The committee agreed that trail signage is needed. COMMUNICATIONS A) September Planning And Zoning Public Hearing Items Kodiak Island Borough August 23, 2016 Parks and Recreation Committee Minutes Page 4 of 5 Quass said as you can see most of these are for land disposal, City of Port Lions is putting in a lant then Dave Conrad for the Kodiak Island Borough Variance out at the landfill to put in a P building, and the last one over by Island Lake where the park is preliminary approval for a subdivision but the park is staying where it is at, it's just where all the woods is at on the Island Lake side, it's going to be divided up into four lots there. COMMITTEE MEMBER LEIST MOVED to accept Communications. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY REPORTS Meeting Schedule: • September 27, 2016 Parks & Recreation Committee meeting at 6:30 p.m. in the KIB Conference Room October 25, 2016 Parks & Recreation Committee meeting at 6:30 p.m. in the KIB Conference Room CHAIR SALTONSTALL said he might miss the September 27" meeting. COMMITTEE MEMBER LEIST MOVED to accept Reports. VOICE VOT ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS None COMMITTEE MEMBER'S COMMENTS Ben Millstein requested to get the minutes a couple of days in advance. He also requested a link to the packet. Smith stated you could get the packet in advance if she gets packet material well in advance of Planning and Zoning. That has been the hold up. Corey Gronn said it would be beneficial to get both committees, the City and the borough, together to discuss Killarney Hills as well as the community gym and some items of similar interest. Patrick Saltonstall said it looks like he will be missing it for A4 and A5. ADJOURNMENT COMMITTEE MEMBER JOHNSON MOVED to adjourn. CHAIR SALTONSTALL adjourned the meeting at 8:45 p.m. KO IAK IS AN BOROU H PARKS D RE REQ ION OMMITT� By: Patrick Saltonstall, Ch r ATTEST By: nbe Q a Sheila Smith, Secretary Community Development Department APPROVED: October 25, 2016 Kodiak Island Borough August 23, 2016 Parks and Recreation Committee Minutes Page 5 of 5