Loading...
2016-12-08 Work SessionPage Kodiak Island Borough Assembly Work Session Thursday, December 8, 2016, 6:30 p.m. Borouqh Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting. 1. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 2. AGENDA ITEMS 3-12 a. Marijuana Task Force Recommendations To The Assembly. MTF Recommendations - Pdf 13-28 b. Discussion Of Slash Management And Other Potential Considerations For Managing Accumulated Slash Material After The Completion Of The Salvage Timber Sale Activities Near Chiniak. Discussion of Slash Burning - Pdf 29 C. Chiniak Tsunami Shelter Update. Chiniak Tsunami Shelter Update - Pdf 30 d. Lobbying Trips To Juneau And Washington DC. Lobbying Trips To Juneau And Washington DC. - Pdf 3. PACKET REVIEW PACKET REVIEW PUBLIC HEARING Ordinance No. FY2017-22 Amending Title 15 Buildings And Construction Chapter 15.10 Building Codes To Readopt The 2012 International Residential Code For One And Two -Family Dwellings. UNFINISHED BUSINESS Ordinance No. FY2017-11 Amending The 2008 Comprehensive Plan By Changing The Future Land Use Designation Of Lots 2 And 3, Block 38, East Addition Subdivision From Public Facilities/Ownership to Urban Residential (P&Z Case No. 16-027). NEW BUSINESS Visit our website at www.facebook.com/Kodiakislandborough © @Kodiak8orough www.kodiakak.us Page 1 of 30 CONTRACTS Contract No. FY2017-15 Award Of Bid For Spruce Tree Seedling Hand Planting In Chiniak. Contract Change Order For KIB Contract FY2016-53 To Increase The Amount Of Contract By $15,000 For Forest Management Consulting Services To Complete Salvage Harvest Compliance Monitoring And Prepare For 2017 Reforestation Efforts. Contract No. FY 2017-17 Snow Removal And Ice Control Services For Various Kodiak Island Borough Facilities. Contract No. FY2009-11D Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local 1547. ORDINANCES FOR INTRODUCTION Ordinance No. FY2017-12 Rezoning Lots 2 And 3 (As One Lot), Block 38, East Addition Subdivision From PL -Public Use Lands District To R1 -Single - Family Residential District (P&Z Case No. 16-028). OTHER ITEMS Confirmation Of Annual Mayoral Appointments To The Various Boards, Committees, And Commissions. Approval Of A Letter To Send To The Alaska State Legislature To Impose No Further Cuts To the ADF&G Budget Particularly To The Division of Commercial Fisheries. EXECUTIVE SESSION Strategies In Negotiating The Hospital Lease. 4. MANAGER'S COMMENTS 5. CLERK'S COMMENTS 6. MAYOR'S COMMENTS ASSEMBLY MEMBERS COMMENTS Visit our website at www.facebook.com/Kodiakislandborouqh@KodiakBorough @KodiakBorough www.kodiakak.us 91 Page 2 of 30 KODIAK ISLAND BOROUGH AGENDA STATEMENT oy,DEDECEMBER 8. 2016 "' ASSEMBLY WORK SESSION uta: TITLE: Marijuana Task Force Recommendations To The Assembly. ORIGINATOR: Laurie Pardoe FISCAL IMPACT: Account Number: SUMMARY STATEMENT: FUNDS AVAILABLE: Amount Budgeted: AGENDA ITEM #2. a. Ordinance No. FY2016-17 was adopted by the Borough on March 3, 2016. This ordinance allowed the Borough to exercise authority granted to it by AS 17.38.110(a) so as to prohibit to the broadest extent possible the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores within its borders. Ordinance No. FY2016-17 is in effect through February 28, 2017. Resolution No. FY2016-31 was also adopted on March 17, 2016 which established a Marijuana Task Force (MTF). MTF's responsibility is to offer advice and recommendations to the Assembly and administration on both the upsides and downsides of any issue related to or impacted by the legalization of marijuana. MTF has met multiple times and on November 28, 2016, approved its recommendations to the Assembly regarding the implementation of Marijuana -related business in the Kodiak Island Borough. The Assembly is now in receipt of the recommendations and at this work session, should focus discussion on process. A detailed discussion is planned at the January 5 special work session Staff note: The January 5 regular meeting is being proposed for cancellation and changed to a special work session to discuss the MTF recommendation. PURPOSE, ACTION, OR RECOMMENDED MOTION: This item was placed on the agenda so the Assembly could receive the recommendations. Focus discussion to process. Kodiak Island Borough Marijuana Task Force Recommendations To The Assembly. Page 3 of 30 AGENDA ITEM #2.a. To: Kodiak Island Borough Assembly From: Kodiak Island Borough Marijuana Task Force Date: November 28, 2016 Regarding: Recommendations for implementation On March 17, 2016 the Kodiak Island Borough Assembly voted to opt out of the commercial sale of marijuana in the Borough for one year. Congruent with that the Assembly created a Marijuana Task Force made up of 11 residents of the Borough. The group is made up of individuals who use Marijuana regularly to people who have never used and everyone in between. The committee fairly accurately reflects the wide ranges of opinions found in the community. The Marijuana Task Force was tasked with offering advice and recommendations to the Assembly regarding the implementation of Marijuana related business in the Kodiak Island Borough. The State of Alaska created a broad framework and encouraged local municipalities to create laws that best reflect the local jurisdictions. It was with all this in mind that the Task Force began its work. The Task Force has met ten times. We limited all of our meetings to right around two hours. After much discussion and some compromise the Task Force brings forth the following recommendations. Please note that some of the recommendations were quite controversial and this document will attempt to reflect that "conflict" where it existed. Also please note that the recommendations reflected in this document are organized in a manner to make it useful for the Assembly but not necessarily in the order that we addressed them at the meetings. 1. Licenses/ Renewal Fees a. Application Fee: Kodiak Island Borough Application Fee would be 20% of the State fee reflected in AAC 306.100(a) a. State Fee is currently $1,000 b. Borough Fee $200 b. Annual License Fee: Kodiak Island Borough Annual License Fee would be 20% of the State fee schedule reflected in AAC 306.100 (d). a. Retail Marijuana Store License State currently $5,000, Borough $1,000 b. Limited Marijuana Cultivation Facility License State currently $1,000, Borough $200 c. Marijuana Cultivation Facility License State currently $5,000, Borough $1,000 Page 4 of 30 Marijuana Task Force Recommendations To The Assembly. AGENDA ITEM #2. a. d. Marijuana Concentrate Manufacturing Facility License State currently $1,000, Borough $200 e. Marijuana Product Manufacturing Facility License State currently $5,000, Borough $1,000 f. Marijuana Testing Facility License State currently $1,000, Borough $200 2. Taxes a. Sales Tax (no sales tax in the Borough): Fairbanks Borough created a sales tax specific to marijuana and alcohol but the Kodiak Task Force believed that having any sales tax in the Borough would create extra staff work and cost more than the potential benefit. b. Excise Style Tax: The State of Alaska will be taxing $50 per ounce at the cultivation level. The committee was split on this issue. With a slight majority the committee recommended that the Borough look at taxing at the cultivation level as well. Numerous committee members felt that the issue of taxes was a broad policy issue that the Assembly needed to decide. 3. Notice Requirements: a. Recommend that they mirror Alcohol notice requirements 4. Opting Out: There was much discussion in regards to what Marijuana Manufacturing should look like in Kodiak. This particular issue was discussed in length at three meetings. Ultimately the recommendation was to opt out of the manufacturing of edibles (including butter) but allow the manufacturing of oils, tinctures, and hashes. The concern with edibles was the challenge of keeping them out of the hands of children. The group split 7 to 2 in favor of opting out of edibles and split 7 to 2 to allow the manufacturing of oils, tinctures, and hashes. The above are general recommendations from the Task Force. The following recommendations are specific to zoning and the implementation of commercial marijuana Cultivation, Manufacturing, Retail Sales, and Testing in the Kodiak Island Borough. Page 5 of 30 Marijuana Task Force Recommendations To The Assembly. AGENDA ITEM #2.a. 1. Cultivation Zoning: a. Industrial - permitted b. Business - conditional use c. Residential (this was a very controversial issue and was discussed at four meetings) i. Rl, R2, R3 - prohibited (unanimous) ii. RR, RRl, RR2, Conservation - conditional use (voted 5 to 2) 1. Limited Cultivation License only (as defined in State Law) 2. 500 Square Foot or less (Borough Code requires a home based business not exceed 20% of the Residence) 3. Must only be on a lot that has a single family dwelling on it. 4. Lot must be 20,000 square feet or greater (there was a lot of discussion on whether this number should be 40,000 or 20,000) Note: The issue of cultivation was made more difficult because allowing marijuana cultivation as a conditional use in some Residential and the Business Districts could create a potential conflict in the current HIB Title 17 Code. The potential conflict is allowing a conditional use that is identified as prohibited in Title 17. 2. Manufacturing Zoning: a. Industrial - permitted b. Business - conditional use c. Residential - prohibited 3. Retail Hales Zoning: a. Industrial - permitted b. Business - permitted c. Residential - prohibited 4. Testing Zoning: a. Industrial - permitted b. Business - permitted c. Residential - permitted (split 5 to 3) The final issue we addressed was the idea of buffer zones. Fairbanks Borough used buffer zones as a way to exclude certain areas of their community (residential, schools, etc). The Task Force decided that the term Exclusion Zones would be clearer to the public as to the intention of these zones. The committee makes the following recommendations. Page 6 of 30 Marijuana Task Force Recommendations To The Assembly. AGENDA ITEM #2.a. School Exclusion Zone: The school exclusion zone would be consistent with the Federal Drug Free School Zones that the Kodiak Island Borough School District is required to abide by. The School Exclusion Zone would extend 500 feet in a straight line from the edge of school property. No commercial marijuana activity would be allowed in that zone. This is consistent with what KIBSD must abide by. 2. All other Exclusion Zones would be consistent with AAC 306.010. This portion would not be required to be placed in Borough Code because it is already enumerated in State Statute. To summarize this section of Statute it states that no license will be issued if the " licensed premise will be located within 500 feet of a school ground, a recreation or youth center, a building in which religious services are regularly conducted, or a correctional facility. The distance specified in this subsection must be measured by the shortest pedestrian route from the pubic entrance of the building in which the licensed premises would be located to the outer boundaries of the school ground, the outer boundaries of the recreation or youth center, the main public entrance of the building in which religious services are regularly conducted or the main public entrance of the correctional facility." I would like to thank each of the Task Force Members for their time and energy and commitment to this process. In some ways this process has stretched each of us away from where we are most comfortable on this topic. This stretching has lead to much discussion and debate. Even though the debate was a little heated at times I really appreciate the civility of which each Task Force Member approached this task. This final recommendation is brought forward with the unanimous support of the HIB Marijuana Task Force. Respectfully, Page 7 of 30 Marijuana Task Force Recommendations To The Assembly. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Requested by: Drafted by: Introduced: Public Hearing: Amended: Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2016-17 AGENDA ITEM #2.a. Assembly member Rohrer Assembly member Rohrer Assembly member Rohrer/Borough Clerk 02716/2016 03103/2016 0310312016 0310312016 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING THE KODIAK ISLAND BOROUGH CODE TITLE 5 BUSINESS LICENSES AND REGULATIONS BY CREATING A NEW CHAPTER 5.02 MARIJUANA BUSINESSES WHEREAS, the passage of Ballot Measure #2 in the 2014 Slate of Alaska Election has provided for the legalization of various marijuana -related activities on a specific timeline; and WHEREAS, AS 17.38.110, "local control" in subsection (a) provides: "A local government may prohibit the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the enactment of an ordinance or voter initiative"; and WHEREAS, the Kodiak Island Borough wishes to exercise the authority granted to it by AS 17.38.110(a) so as to prohibit to the broadest extent possible the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores within its borders; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances; and Section 2: This ordinance shall be in effect through February 28, 2017. Section 3: A Marijuana Task Force will be created in the form of a resolution of the Assembly and shall exist concurrent with this ordinance. Section 24: KIBC Title 5 Business Licenses and Regulations is hereby amended by creating a new chapter 5.02 Marijuana Businesses to read as follows: Chapter 5.02 Kodiak Island Borough, Alaska Ordinance No. FY2015-17 Page 1 of 2 Page 8 of 30 Marijuana Task Force Recommendations To The Assembly. 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 AGENDA ITEM #2.a. MARIJUANA BUSINESSES Sections: 5.02.010 Marijuana Businesses Prohibited. 5.02.020 Enforcement. 5.02.010 Marijuana Businesses Prohibited. The operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, and retail marijuana stores anywhere within the Kodiak Island Borough is hereby prohibited. 5.02.020 Enforcement A. A violation of a provision of this chapter is an offense punishable by a penalty not to exceed a fine of $1,000, in addition to the surcharge required under AS 12.55.039. Each day that a violation continues constitutes a separate violation and is subject to a separate fine. B. Notwithstanding the availability of any other remedy provided by the provisions of this code, the borough or any person aggrieved by a violation of this chapter may institute a civil action for injunctive relief to enforce these provisions in any court of competent jurisdiction. Section 3. Effective date. This ordinance is effective upon passage. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS THIRD DAY OF MARCH, 2016 ATTEST: LrVt- V1,0414 ova M. Javier, MMC, Bor714h Clerk Kodiak Island Borough, Alaska KODIAK ISLAND 805LGVGH Ai � J rrol Friend, o h Mayor Ordinance No. FY2016-17 Page 2 of 2 Page 9 of 30 Marijuana Task Force Recommendations To The Assembly. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Introduced by: Requested by: Drafted by: Introduced on: Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY 2016-31 AGENDA ITEM #2.a. Assembly member Rohrer Assembly member Rohrer KIB Clerk 03/17/2016 03/17/2016 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING A MARIJUANA TASK FORCE WHEREAS, on November 4, 2014, Ballot Measure 2 was approved statewide by the voters; and WHEREAS, Ballot Measure 2 also allows for the Borough to prohibit and/or implement regulations governing the number, time, place and manner of marijuana cultivation facilities, manufacturing facilities, retail stores and testing facilities; and WHEREAS, there are many issues and factors to be considered by the Borough in deciding all the local issues associated with the legalization of marijuana; and WHEREAS, the Assembly is creating a Marijuana Task Force to advise the Assembly and Administration on any and all aspects, impacts, and concerns related to the legalization of marijuana; and NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that there is established a Kodiak Island Borough Marijuana Task Force. Section 1: Created -membership. The formation of the Task Force will consist of the following eleven members. The quorum for this committee is attendance of six members and it takes a majority vote of those present for a motion to carry. 2 Borough Assembly Members 2 City Council Members 1 Medical Professional 1 Law Enforcement • 1 Retail Business Owner 1 Marijuana Advocate 3 members at large Section 2: Organization. The chairperson and the vice chairperson are assigned by the Borough Mayor. The Chair person shall report to the entire Assembly on behalf of the Task Force. Section 3: Appointments. The Mayor shall appoint the members of the task force subject to confirmation of the Assembly. The City Council members are appointed by the City Council. Kodiak Island Borough Resolution No. FY2016-31 Page 1 of 2 Page 10 of 30 Marijuana Task Force Recommendations To The Assembly. 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 AGENDA ITEM #2.a. Section 4: Powers and duties. The scope of review of the task force includes, but not limited to: • Land use • Law enforcement • Revenue • Regulatory compliance • Cultivation • Manufacturing • Retail Stores • Testing The responsibility of the task force is to offer advice and recommendations to the Assembly and administration on both the upsides and downsides of any issue related to or impacted by the legalization of marijuana. Section 5: Administrative assistance. The clerk's office staff shall provide the committee with supplies, meeting space, and secretarial assistance. Section 6: Reporting. The Task Force chairperson shall report to the Assembly during a public meeting. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS SEVENTEENTH DAY OF MARCH 2016 L /A/ 76 Nova M. Javier, WC, Borough Clerk KODIAK ISLAND BOROUGH r� J rrol rien9,-164ough Mayor Kodiak Island Borough Resolution No. FY2016-31 Page 2 of 2 Page 11 of 30 Marijuana Task Force Recommendations To The Assembly. AGENDA ITEM #2.a. o KODIAK ISLAND BOROUGH 4 dyp,A BOROUGH MARIJUANA TASK FORCE Seat NAME HOME WORK CELL EMAIL PHONE PHONE PHONE 1. Dan Rohrer (Co -Chair) 486-0977 dan.rohrer(cDkibassemblv.om Assembly member 2. Dennis Symmons 654-1045 dennis.svmmons(a).kibassembly.oro Assembly member 3. Laura Arboleda 539-2027 larboleda(a).citv.kodiak.ak.us City Council member 4. Randall Bishop 486-3364 rbishoo(alcitv.kodiak.ak.us City Council member 5. Medical Professional 654-5546 486-2203 485-4503 ionistrona(otvmail.com Jonathan Strong PO Box 1024 Kodiak, AK 99615 6. Law Enforcement 486-8000 msonorOcitv.kodiak.ak.us Detective Michael Sortor 2160 Mill Bay Road Kodiak, Alaska 99615 7. Retail Business Owner 942-5618 512-2726 942-5618 istevens(rDsk.net Janiese Stevens PO Box 8593 Kodiak, AK 99615 8. Marijuana Advocate 539-1014 iosiekodiakliDnmail.com Joanne Shaker PO Box 2898 Kodiak, AK 9961 9. Member at Large 486-3329 539-2309 tbonneyanosi.us Tuck Bonney (Chair) PO Box 2265 Kodiak, AK 99615 10. Member at Large 4864750 539-2078 spaulsonagci.net Shelley Paulson 962 Mallard Way Kodiak, AK 99615 ii. Member at Large 539-6932 masterhunterl 979(alamail.com Nicholas Troxell, Jr. 1615 Larch Street Kodiak, AK 99615 This board is governed by Kodiak Island Borough Code 5.02 and Resolution No. FY2016-31. TAFF: BOROUGH CLERK'S OFFICE Nova M. Javier, MMC, Borough Clerk 486-9310 clerks@kotllakak.us 710 Mill Bay Road, Room 101, Kodiak, AK 99615 Revision Date: 5/1112016 Revised by: LP Page 12 of 30 Marijuana Task Force Recommendations To The Assembly. AGENDA ITEM #2. b. KODIAK ISLAND BOROUGH AGENDA STATEMENT / DECEMBER 8, 2016 ASSEMBLY WORK SESSION TITLE: Discussion Of Slash Management And Other Potential Considerations For Managing Accumulated Slash Material After The Completion Of The Salvage Timber Sale Activities Near Chiniak. ORIGINATOR: Duane Dvorak FISCAL IMPACT: Yes $2,000 to FUNDS AVAILABLE: No $3,000 Account Number: Amount Budgeted: $0.00 SUMMARY STATEMENT: The assembly has considered a number of strategies on how to best manage woody slash material that will be left from Salvage Timber Sale activities near Chiniak. Staff has provided some materials to notionally discuss various considerations that may help to initiate a productive discussion. PURPOSE, ACTION, OR RECOMMENDED MOTION: Direct staff what action or combination of actions the assembly would like to see pursued with regard to slash management or removal. Assist in identifying a source of funds if the chosen strategies require the expenditure of funds that were not budgeted for FY2017. Kodiak Island Borough Discussion Of Slash Management And Other Potential Considera... Page 13 of 30 AGENDA ITEM #2.b. Kodiak Island Borough OFFICE of the MANAGER 710 boll Bay Road, Room 101 Kodiak, Alaska 99615 Phone (907) 486-9304 Fax (907) 486-9374 E-mail: 1dcamk.�i kodiakak Lis To: Dan Rohrer, Mayor KIB Assembly Through: Michael Powers, Manager From: Duane Dvorak, Resource Management Officer Date: December 15, 2015 Re: Discussion of Slash Management on borough land near Chiniak in the aftermath of Salvage Timber Harvest. As the Salvage Timber Sale harvest in Chiniak has recently passed the mid -point, staff has been working on plans for future management of this borough land. Firewood permits have been specifically developed for this area which have no cost to the public, but a permit is still required on borough land to establish certain rules and most importantly to have the signed indemnification statement upon which the firewood gathering permit program is largely based. The assembly has recently considered various methods of slash management in recent months. Although slash piles appear to be the preferred method to address slash under the contract at present, the assembly would like to consider other options to either bum or other eliminate the slash piles. Currently, staff has begun issuing firewood permits for the areas that have been closed out by A-1 Timber. This only affects a relatively small area on the back side of the parcel. This area requires access through Leisnoi land so staff has coordinated with Leisnoi to ensure that permitees have the required access permit before the firewood permit is issued. While AA Timber has left separate piles for firewood and slash, staff will not be monitoring the firewood take to ensure that people are only using the firewood pile. All of the harvest by-products will be considered fair game under the firewood program. Page 14 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. Page 2 of 2 The borough Forest Management Consultant, Wade Wahrenbrock, has approached A -I about the possility of burning the slash piles. This would require some equipment time and man hours to accomplish. Most important is the monitoring and timing of the bum to ensure that the bum is conducted safely and does cause a nuisance to nearby property owners. There may also be clean air permitting requirements with ADEC to be obtained. The consulting is looking into this. Preliminary estimates are that it would cost about $15,000 per mile to burn all of the slash piles. For seven (7) miles of road that would amount to $105,000. Staff is requesting A-1 Timber to refine a number prior to this work session discussion. In addition to the firewood gathering program and possible burning of the piles, staff has been approached about the possibility of contracting the removal of some slash material by the Quayanna Development Corporation (QDC). This proposal is predicated on giving the slash material at no cost but allowing it to remain in the field until QDC is ready to process it over an extended period of time. It would appear that although the slash is a thorny issue for the borough, it may have some value to other local entities. Staff is therefore to reluctant to consider a contract until the issue of whether this should be bid out to all potentially interested parties is settled by the assembly. In addition, the cost of staff consultants to monitor the Salvage Timber Sale contract is more than offset by the revenue derived from the salvage harvest. In the case of the proposal to give the slash away at no cost, there would not be that same offset of expenditures and revenues to cover the cost of a thorough contract management program. Staff believes that a combination of approaches may be the best all-around solution, to burn some slash piles closest to residential areas, designate certain areas for slash removal for other purposes. Ideally, it would be best if the slash were removed and stockpiled elsewhere to minimize the need staff oversight and monitoring. Lastly, the firewood program can also be relied upon to remove some of the slash, although it remains to be seen how much activity occurs, how fast the firewood piles are removed and whether or not the slash provides much benefit to the firewood burning public. Staff has attempted to solicit input from Chiniak Residents and other interested parties. Feedback received to date will be attached to this discussion item. Page 15 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. From: Janice and Norm To: Duane Dvorak Subject: Slash Date: Saturday, November 12, 2016 12:18:48 PM Nomt Doti, Roads End mile 42: My thoughts, Burning slash is a tough option, wood inside pile never dries. If Peter Olsen and firewood people want this waste, let's encourage that option. The slash piles have to be close to logging roads or newly planted trees will be destroyed. We need hunters to keep population of rabbits and deer down as they cal the young trees Lesnoi has had many of these problems and it would be great if their input was sought. Thanks for your car, North Sent from my iPhone Page 16 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. Flom: Scott Bonney To: Dune Dvorak subject: RE: Assembly discussion of slash management at Chhlak Date: Frk*, November 11, 20168:57:22 AM Duane, Thanks for the heads up and the courtesy shown by the manager in his request. I sent out to the community. Theresa and I will be gone for the next month and a bit out of touch. My thoughts boll down to an updated Comprehensive Plan. Slash of course is an eyesore and of some concern regarding fire. Some manufacturing could be good for the community but the where, how and such would be a concern. Also why not yet developed on Lelsnoi land is suspicious. Acquiring land comes to mind. Back to a thought out Comprehensive Plan. Thanks again, Scott From: Duane Dvorak [mailto:ddvorak@kodiakak.us] Sent: Thursday, November 10, 2016 2:07 PM To: Scott Bonney <stralaska@hotmail.com> Subject: Assembly discussion of slash management at Chiniak Scott, The manager has asked me to put an Item on the December 81h work session agenda to discuss options for dealing with slash in the fire salvage area. I'll be working on a memo next week. Although the gist of the discussion will be focused on possible burning of slash piles, there will likely be other options discussed such as Peter Olsen's proposal to give him he slash material for his proposed wood pellet start up. If the Chinlak community wishes to weigh in on this you could send me some comments or provide them directly to the assembly. The assembly and manager will be in Anchorage next week for AML. Thanks, --Duane Duane Dvorak Resource Management Officer Kodiak Island Borough Manager's Office 710 MITI Bay Road, Room 101 Kodiak AK 99615 (907)486-9304 (907) 486-9374 (Fax) d d vo ra k iM kod l a k a k. us - httn:Hwww.kodiakak.us Page 17 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. From; Peter ]. Olsen Tot "Wade Wahrenbmck" Cc: Duane Dmok: aamnlnlsen(&yahoo.com:' Subject RE: Draft runb-dct Date: Monday, September 12, 2016 9:10:50 AM Good Morning Wade Thank you for the feedback and insights on our discussion Regarding stockpiling wood chips on-site I will reiterate the need to preserve this option in order to have material available for possible feedstock to a pellet/briquette mill this winter. As you are aware it is Infeasible to chip/grind slash in cold or snowy/Icy conditions. If these conditions were to occur without some inventory that would feed the mill, it would be disastrous financially as we would be depending on producing and selling wood fuel products this winter in order to pay for a portion of the startup costs of our project. If for some reason we cannot find a way to be able to inventory chips on site we will have to withdraw our interest in this material on the scale we are currently looking at. The startup costs are high, and anything that has the potential to interrupt the availability of feedstock in an economical and timely fashion can put the project at risk. Having said that I think there is ample opportunity to find a small amount of road, or possibly an area alongside the road that will work for these purposes If we in fact need to exercise these options. We concur with a need for a plan on an annual basis so long as its purpose is to locate where the material would be taken from and approximate time frames. As explained earlier, there is no way of knowing with any precision how much material will be needed and when it would be produced so those details would have to remain somewhat loosely defined, especially for the first year. QDC will need to be able to process only as much as demand requires, as it is the income from the final product that pays for the salvaging costs. Any requirements in such a plan to process material in excess of what we need will have associated costs that QDC will need to be to be paid for. So long as the areas the KIB has a preference to be cleaned up first is as accessible as any other similar material in the harvest area QDC would be happy to accommodate those preferences. Regarding firewood gathering by the public, I do not expect that our operations will compete much, if at all with the public's desire to gather firewood for home use. My experience and observations have been that in the discussion stages this issue attracts more attention than what occurs in practice. I do not expect that the large logs and long butts which QDC has little or no interest in will all be collected before they begin to deteriorate. As I tried to demonstrate in the photo's I sent you, our interest is in the small logs and slash as that is what we can process most efficiently. Again, I have serious doubts that even under high demand scenario's that all of this material will be collected before it breaks down into an unusable form. Again, QDC is willing to state this preference for slash and small logs in our agreement. Thanks for the heads up regarding the discussion on burning the slash. This discussion will inevitably lead to the virtues of our salvage concept. Slash burning, as you know has significant risks and inherent costs associated with it that our salvage proposal does not. As you may recall in our previous lives on Afognak Island, slash disposal was never satisfactorily addressed to any meaningful Page 18 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. degree even after diligent efforts on many people's part, due to the risks and costs. I will be taking a field trip to the logging sites this week and may be able to offer you some more specific thoughts regarding operational plans ect. If you are Duane are available to be on-site at the same time let's try to make that happen whenever practical. Best regards, Peter J. Olsen, Executive Director : a Quayanna Development Corporation www.quayanna.com peter@quayanna com From: Wade Wahrenbrock [mailto:akwwwadel@gmall.com] Sent: Sunday, September 11, 2016 5:40 PM To: Peter J. Olsen Cc: Duane Dvorak Subject: Draft Contract Hi Peter I have been studying your last comments about a draft contract for the KIB salvage area. I will pass along some further thoughts about this opportunity. First --- with respect to using road surfaces for storing wood chip material -- I will relate that large scale chipping operations were active on the Kenai Peninsula during the 1990's . The logging practice included constructing gravel landings for chippers to set up and conduct production. As the years went by --- as compared to other nearby unused roads, the material left at the landings has resulted in much faster vegetative establishment on these gravel surfaces. KIB is interested in leaving roads open after commercial logging is concluded. Stock piling chip material on road surfaces will shorten road surface longevity or require you to conduct maintenance to keep the roads in good repair. May I ask if creating your piles next to roads on old landing surfaces will work?? Another thought and contract provision that would be of interest to KIB is to have a clause that dictates that you produce an "Operational Plan" for review and approval each calendar year. There are two principal lines of thought in this regard. First, I believe KIB will have interest in prioritizing where you conduct operations. As example, it is considered beneficial to clean slash piles closest to the front road section and near neighboring private lands first. Such an operational plan will allow KIB to understand and plan their business for when they will need to monitor your operations etc. So overall and at first blush -- this plan should Page 19 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. have time frames, locations of production, equipment that will be used, etc. At this point --- I am not sure how it can be orchestrated -- but I think KIB is interested in giving the public the "first shot" at collecting firewood in areas and then give you the "green light" afterwords. But with this said --- there will be an abundance of wood piles -- so perhaps things can be segregated in the summer fall months with signage, etc? Lastly and for your info, during last Thursday's KIB Assembly meeting -- an Assembly member brought up the question of burning at least some of the slash material in the project area. To this end, I will be assisting Duane in developing information. On the front end and as I remember DEC Air Quality permit standards -- I think this may be an uphill battle because of the close proximity of the school. But nevertheless -- I thought you should know its on the table for discussion. Wade No virus found in this message. Checked by AVG - www.avg.com Version: 2016.0.7752 / Virus Database: 4649/12999 - Release Date: 09/11/16 Page 20 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. DRAFT Contract for the Right to Salvage Logging Residues THIS AGREEMENT made effective as of September_, 2016, by and between QUAYANNA DEVELOPMENT CORPORATION (hereafter QDC) of 11801 Middle Bay Drive, Kodiak Alaska 99615 and the KODIAK ISLAND BOROUGH (hereafter LANDOWNER) of 710 Mill Bay Road, Kodiak, Alaska 99503. W.140*113 LANDOWNER has sold 729 acres of fire killed timber to A-1 Timber Consultants at Cape Chiniak. The Twin Creeks Fire Salvage Sale will generate a significant amount of logging residues in the form of non -merchantable tree tops, cull logs, undersize logs, and tree limbs. Subject logging residues displace seedling planting areas and also provide habitat for rodents and other animal species that damage or kill spruce seedlings. Subject logging residues are suitable for wood chip and stick firewood production that can be locally consumed to the benefit of the Kodiak community. QDC has experience in providing goods and services in forestry and woody biomass utilization and desires to salvage of certain logging residues from LANDOWNER based on this background. LANDOWNER desires to have such services provided by QDC. THEREFORE, the parties agree as follows: 1. DESCRIPTION OF SERVICES. Beginning on September 2016, and ending on December 31, 2020, QDC will have the right, but not the obligation to annually harvest and process stick firewood, wood chips, and wood grindings from logging residues resulting from the logging operations related to the Twin Creeks Fire Salvage Sale LANDOWNER has awarded to A-1 Timber Consultants. 2. DESCRIPTION OF WOOD SOURCE. Firewood and wood chips/grindings will be produced from logging residues that are a byproduct of commercial timber operations on LANDOWNER lands at or near Cape Chiniak. These residues consist of non -export quality log pieces, limbs, and tree tops that have been stacked alongside logging roads. These stacks are largely generally free of dirt and non -woody debris and are the targeted source of woody materials. Collection of logging residues other than these stacks of woody residue is not contemplated or required under this agreement. Page 21 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. LANDOWNER makes no representation as to the quality of the wood source and is not responsible for its condition. QDC accepts the wood sources for firewood/wood chips/grindings material "as is, insitu." The logging residues will degrade over time and are expected to be of little or no use for producing wood chips or stick firewood after 3 or 4 years following harvest. 3. INTENT OF HARVEST VOLUMES. QDC and LANDOWNER mutually understand that the volume of firewood and wood chips harvested at any time under this agreement is dependent on the demand for such products. Harvest volumes are expected to increase as demand for wood chips and stick firewood increase. It is QOCs intention to use the commitment of logging residues in this agreement to install and operate a small wood pellet and briquetting mill on Kodiak Island, thereby increasing the utilization for the residues. Accordingly, QDC intends to salvage logging residues for as long as the logging residues are suitable for wood chip and stick firewood purposes. QDC estimates that with the successful implementation of a wood pellet/briquette mill approximately 5,000 to 10,000 dry tons of logging residues will be salvaged from the Twin Creeks Fire Salvage Sale over the next 3 years. This represents less than approximately one third of the logging residues that are expected to be generated in the timber sale. 4. TIMING OF LOGGING RESIDUE HARVEST AND STORAGE. Firewood, wood chipping, and grinding operations will generally occur between the months of April and October, with the majority of operations occurring between June and September. Some need to inventory wood chips and grindings within the boundaries of the Twin Creeks Fire Salvage Sale area is anticipated so they can be further processed during the winter months. Temporary storage of up to 5,000 cubic yards (approximately 500 dry tons) will occur in form of wood chip piles in vacated rock pits and spur roads. Specific location for these activities will be determined on an as needed basis, and is specifically granted under the authority of this agreement. 5. COOPERATING WITH A-1 TIMBER. QDC will cooperate with A-1 Timber logging activities in a manner that does not interfere with their operations. QDC will secure a letter of non -objection from A-1 Timber for QDC to conduct logging residue salvage activities prior to commencing operations. QDC and A-1 Timber will work out details regarding specific operational details to each other's mutual benefit and satisfaction. 6. OPERATIONAL PLANS AFTER THE TWIN CREEKS FIRE SALVAGE SALE IS COMPLETE. The logging residue salvage efforts will continue for several years after the termination of the Fire Salvage Sale. In the event that further Detailed Page 22 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. Plans of Operations are needed beyond those activities described in the Fire Salvage Sale, QDC will provide the necessary DPO documents to comply with the Alaska Forest Practices Act for the duration of this agreement at no cost to the LANDOWNER. 7. PAYMENT. The payment fee structure will be as follows: QDC agrees to pay LANDOWNER a fee of $2,500 per calendar year for the right to salvage logging residues within the Twin Creeks Fire Salvage Sale area beginning on January 1, 2017. B. PERFORMANCE OF SERVICES. The manner in which the Services are to be performed and the specific hours to be worked by QDC shall be determined by QDC. All Services performed on LANDOWNER lands shall be performed to the standards of the industry. 9. TERM/TERMINATION. This Agreement shall be in effect beginning September _, 2016 and will terminate automatically on December 31, 2020. This agreement may be terminated sooner prior to the termination date by either party upon a material breach or default by the other party. 10. EMPLOYEES. QDC's employees, if any, who perform services for LANDOWNER under this "Agreement" shall also be bound by the provisions of this "Agreement". At the request of LANDOWNER, QDC shall provide adequate evidence that such persons are QDC's employees. 11. INSURANCE: QDC shall carry, for the duration of this contract, General Liability Insurance covering all business premises and operations used by QDC in the performance of services under this agreement with minimum coverage limits of $1,000,000 combined single limit per occurrence, Workman's Compensation Insurance in accordance with statutory requirements, and Automobile Liability Insurance covering all vehicles used by QDC in the performance of services under this contract with minimum coverage limits of $1,000,000 combined single limit per occurrence. LANDOWNER will be listed as additional insured with waiver of subrogation for the duration of this contract. Further the insurance policy will provide for the notification of LANDOWNER thirty (30) days in advance of termination or cancellation of the insurance policy. LANDOWNER will be provided a certificate of insurance at the beginning of the policy and annually each year thereafter that the insurance is in force. LANDOWNER will be provided a copy showing the above insurance coverage prior to QDC beginning work under the terms of this Agreement. Page 23 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. 12. STATUS OF PARTIES/INDEMNIFICATION. LANDOWNER will hold QDC alone responsible for compliance with the terms and provisions of this contract. Although LANDOWNER shall have no control over QDC, those in the employ or working under QDC, or the equipment they use, or the manner by which QDC conducts their operations, LANDOWNER, nevertheless shall have the right to check QDC's operations for the sole purpose of determining whether same are being conducted in accordance with the terms and provisions hereof. When it is found that such operations are not being conducted in accordance with the terms and provision hereof, LANDOWNER shall notify QDC and request that such operations be so conducted. Upon LANDOWNER making such request, QDC agrees to immediately correct such operations to comply with the terms and provisions herein. A relationship of employer- employee or master and servant is NOT intended nor shall it be construed, to exist between LANDOWNER and QDC. QDC shall select and pay his own employees, subcontractors and/or suppliers and neither QDC nor it's employees, subcontractors or suppliers shall be subject to any order, supervision or control of LANDOWNER. LANDOWNER shall in no way be liable for any personal injuries (including death) or property damage caused by, resulting from, or attributable to, the operations of QDC under this agreement and QDC shall protect, defend, indemnify and hold LANDOWNER, its affiliates, their agents, officers, directors, employees, successors and assignees harmless from and against: a) Any claim, demand, cause of action, lawsuit, damages, loss or liability (including attorney fees, expert witness fees, court costs, of every kind and character), arising out of or during work performed hereunder, without limits and without regard to the cause or causes thereof or the negligence, fault or strict liability of any party, including that of LANDOWNER, its affiliates, and their agents, officers, directors, employees, successors and assignees resulting from bodily or mental injury, death or damage to property, including loss of use of property and; b) All liens and other encumbrances against the premises or amount of debts or claims alleged to be due from QDC to any person, including subcontractors, suppliers and employees or agents of QDC. 13. COMPLIANCE WITH LAWS. QDC shall (a) comply with all State and Federal laws, rules, and regulations applicable to persons employing labor or operating equipment, and particularly the State Workmen's Compensation Law, The Federal and State Employment Security Acts, the Social Security Act, and all applicable provisions of the Fair Labor Standards Act of 1938, as amended; (b) keep accurate records in compliance with such laws, and upon request, submit such records to LANDOWNER for its inspection. Failure of QDC to comply with all such applicable State and Federal laws and regulations shall be cause for immediate cancellation of this contract by LANDOWNER. Page 24 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. 14. ASSIGNMENT. QDC'S obligations under this Agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of LANDOWNER. 15. NOTICES. All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when delivered in person or deposited in the United States mail, postage prepaid, addressed as follows: @79 Mr. Peter J. Olsen, President Quayanna Development Corporation 11801 Middle Bay Drive Kodiak, Alaska 99615 LANDOWNER Mr. Michael Powers, Borough Manager Kodiak Island Borough 710 Mill Bay Road, Room 125 Kodiak, Alaska 99615 Such address may be changed from time to time by either party by providing written notice to the other in the manner set forth above. 16. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other agreement whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties. 17. AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing and is signed by both parties. 18. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 19. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that Page 25 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. party's right to subsequently enforce and compel strict compliance with every provision of this Agreement. 20. APPLICABLE LAW. The laws of the State of Alaska shall govern this Agreement. 21. LITIGATION. Any lawsuit on this Agreement or arising out of or related in any way to this Agreement shall be brought in Kodiak, Alaska, and the parties hereby waive any objections they may have now or in the future to venue of such lawsuit being located in Kodiak, Alaska. In the event either party shall bring any action or proceeding for damages for any alleged breach of any provision of this agreement, or to enforce, protect, or establish any right or remedy of any party, the prevailing party shall be entitled to recover as part of or incident of such action or proceeding all reasonable attorney's fees and costs incurred in the preparation and prosecution of such action or proceeding or any appeal there from. Quayanna Development Corporation M Peter J. Olsen, President Kodiak Island Borough Bv: Michael Powers, Borough Manager Page 26 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. August 2, 2016 Mr. Wade Wahrenbrock Forestry Consultant to the Kodiak Island Borough RE: Twin Creeks Fire Salvage Sale Logging Residue Dear Wade: As we have discussed Quayanna Development Corporation is looking to work with the Kodiak Island Borough on a program to utilize the non -merchantable logging residues left over from the Twin Creeks Fire Salvage Sale. QDC has an interest in utilizing these residues under mutually beneficial terms between the KIB and QDC. QDC believes that it can salvage much of the logging residues and in doing so will benefit the KIB harvested acreage. Logging produces large stacks of non - merchantable slash and small logs which are left on-site to degrade naturally. These piles are typically not utilized as there is often no economic use for this material. Further reduction of these piles would be an additional cost center that most timber owners choose not to spend resources on. These piles can hinder reforestation in two major ways. First, the piles simply occupy acreages that become unavailable for planting simply by their presence. Second, these piles become habitat for rodents that feed on spruce seedlings within their proximity. There is currently insufficient demand for wood chips on Kodiak Island that would utilize the Twin Creeks sale slash. QDC has provided wood amendments to the City of Kodiak composting program for nearly 4 years, but this alone is not enough to make an appreciable impact on the large volumes of slash the Twin Creeks sale will produce. Additional demand for this wood fiber source could be created by the installation of a wood pellet and briquetting production facility. This only makes sense however if there is Page 27 of 30 Discussion Of Slash Management And Other Potential Considera... QuayannaDeve/oomentCorporation OW 11801 Middle Bad Drive m ■ Kodiak, Alaska 99615 O11 O TEL : (907) 487-2291 CELL : (907) 377-0083 , O't B/#sl1 e-mail : peter@quayauua.mm Bet August 2, 2016 Mr. Wade Wahrenbrock Forestry Consultant to the Kodiak Island Borough RE: Twin Creeks Fire Salvage Sale Logging Residue Dear Wade: As we have discussed Quayanna Development Corporation is looking to work with the Kodiak Island Borough on a program to utilize the non -merchantable logging residues left over from the Twin Creeks Fire Salvage Sale. QDC has an interest in utilizing these residues under mutually beneficial terms between the KIB and QDC. QDC believes that it can salvage much of the logging residues and in doing so will benefit the KIB harvested acreage. Logging produces large stacks of non - merchantable slash and small logs which are left on-site to degrade naturally. These piles are typically not utilized as there is often no economic use for this material. Further reduction of these piles would be an additional cost center that most timber owners choose not to spend resources on. These piles can hinder reforestation in two major ways. First, the piles simply occupy acreages that become unavailable for planting simply by their presence. Second, these piles become habitat for rodents that feed on spruce seedlings within their proximity. There is currently insufficient demand for wood chips on Kodiak Island that would utilize the Twin Creeks sale slash. QDC has provided wood amendments to the City of Kodiak composting program for nearly 4 years, but this alone is not enough to make an appreciable impact on the large volumes of slash the Twin Creeks sale will produce. Additional demand for this wood fiber source could be created by the installation of a wood pellet and briquetting production facility. This only makes sense however if there is Page 27 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2.b. a longer term supply of wood fiber that would feed the mill and provide the opportunity for an operator to cover the costs of the necessary investment. QDC has sought out such a supply as we believe we could make this work logistically and economically. QDC believes the logging residues at the Twin Creeks Salvage Sale represent such a supply of wood fiber. QDC proposes that the KIB collaborate with QDC to reduce their land and forest management risks by committing the non -merchantable logging residues, as defined by the logging contract with Al Timber, for use in local projects that can utilize this resource without cost to the KIB. QDC believes that the existing contract between the KIB and Al Timber allows for the necessary activities to make this possible. Please let me know if you have thoughts and questions regarding our proposal. We do understand that there are several details to work out for this to move forward, but we also believe these can readily be addressed by parties committed to making this move forward. Thank you, Sincerely, QUAYANNA DEVELOPMENT CORPORATION P1 Peter J. Olsen, President Quayanna Development Corporation Page 28 of 30 Discussion Of Slash Management And Other Potential Considera... AGENDA ITEM #2. c. KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 8. 2016 _ ASSEMBLY REGULAR MEETING TITLE: Chiniak Tsunami Shelter Update. ORIGINATOR: Bob Tucker FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The Chiniak Tsunami Shelter and Library was destroyed during the Twin Creeks Fire in August 2015. After discussing various options for replacement with the Borough's insurance carrier, public meetings were held in Chiniak on February 27, 2016, August 23, 2016, and September 27, 2016 to get local input on the preferred design, location, etc. for a new building. Based on all these discussions staff is planning to proceed with designing a new building that attempts to meet the requests of the local community with similar square footage in the same location but with a slightly different design as the old building. The new building will be single story, without the loft space that was part of the old building. It will have a restroom and shower as well as a kitchen area with a serving counter that can be used for community events or in the event of an emergency. The existing utilities (septic, water, etc.) will be reused. Interior furnishings and appliances will match the old building. The insurance company has provided an initial settlement of $333,167 for all costs associated with constructing a replacement building. This does not include the cost of replacing the contents that were destroyed (computers, furniture, etc.) which is still being finalized. Included in the settlement amount is $18,193 for design costs. To expedite this project to meet the next construction season, staff requested a proposal for design from Jensen Yorba Lott (JYL) under term contract FY2014-13. JYL's proposal is $15,870, and since it is within the budgeted amount staff is planning to request approval of this proposal through the Manager to begin the design process. The first step will be having JYL produce a schematic design that can be provided to Chiniak residents for comment. It is staffs goal to complete the design process and put this out for public bid in time for construction to occur in summer 2017. PURPOSE, ACTION, OR RECOMMENDED MOTION: Informational update for Assembly Kodiak Island Borough Page 29 of 30 Chiniak Tsunami Shelter Update. KODIAK ISLAND BOROUGH AGENDA STATEMENT t DECEMBER 8, 2016 ASSEMBLY WORK SESSION TITLE: Lobbying Trips To Juneau And Washington DC. ORIGINATOR: Dan Rohrer FISCAL IMPACT: Yes Account Number: SUMMARY STATEMENT: FUNDS AVAILABLE: Amount Budgeted: AGENDA ITEM #2.d. DC Lobbyists need to prepare for the trip four weeks to date. This involves scheduling meetings and putting together briefing papers for use to outline priorities and positions on Federal issues. FISCAL IMPACTS: Estimated cost to Juneau - $1,000 Estimated cost to DC - $3,000 Detailed planning including schedule will come in later after discussion of the Assembly. PURPOSE, ACTION, OR RECOMMENDED MOTION: Assembly should discuss: • How many trips to Juneau. • preferred number of members travelling to Juneau. • preferred number of members travelling to DC. Kodiak Island Borough Lobbying Trips To Juneau And Washington DC. Page 30 of 30 KODIAK ISLAND BOROUGH WORK SESSION Work Session of Please PRINT your name Please PRINT your name c s: 2 G�ZAx�L, )e li � �