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2016-05-03 Regular MeetingMAY 3, 2016 MINUTES FOR APPROVAL LEPC/ESO REGULAR MEETING: OCTOBER 4, 2016 Kodiak Island Local Emergency Planning Committee (LEPC) Emergency Services Organization (ESO) Quarterly Meeting May 3, 2016 1:30 p.m. -Assembly Chambers Welcome and Introductions CHAIR MULLICAN called to order the May 3, 2016 LEPC Quarterly Meeting at 1:35 p.m. Attendance Members Present: Others Present: Pat Branson Aimee Kniaziowski Rhonda Wallace Derik Magnuson r---_- LL. -.r.,:, ;1 i:,.+_.._'' V�EQ Eric Olsen Debra Marlar Jim Mullican Chastity McCarthy j Tom Trosvig Nick Szabo i OCT 6 2016 t Gina Lewis Jocene Warneke Stacy Studebaker Lon White Drew Herman Monique Lewis Kathrynn Hollis -Buchanan Mike Tvenge Daniel Blizzard Recognition of Voting Members Approval of Minutes Eric Olsen MOVED to approve the minutes of January 5, 2016. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Approval of Agenda Kathrynn Hollis -Buchanan MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Public Comment Monique Lewis stated she attended the Midwest Hazmat Conference. The 2016 DOT Guidebooks were shipped last week to the State and will be available for ordering. She spoke of the NFPA standards that will be coming out; 475 and 1072 that are specific to weapons of mass destruction. OSHA also has good resources called Quick Cards that are available online. The Chemical Safety Board did a presentation on the study of fertilizer grade ammonia nitrate. There are also grants available that are under-utilized and scholarship funds. She can email the information with any links to any members upon request. Reports of Sub -Committees None Old Business a. Incident Command System (ICS) Training (Jack Maker) Maker stated he continues to look for new membership and for anyone interested to look into the ICS 100, 200, 700, and 800 courses that are online. He included the links to those courses in the packet. May 3, 2016 Minutes for Approval MAY 3, 2016 MINUTES FOR APPROVAL LEPC/ESO REGULAR MEETING: OCTOBER 4, 2016 CHAIR MULLICAN explained the different training sessions Mayor Branson stated she would hope that the basic Elected Official Training could be offered again to the City Council and Borough Assembly members and to coordinate with the Clerk's. CHAIR MULLICAN stated the State is reserving for them to teach themselves so they know where the elected officials fit. We have to figure out when the City Council and Assembly is available so we can let the State know. New Business a. Alaska Shield 2016 Emergency Preparedness Exercise Brief (Chief Mullican) CHAIR MULLICAN stated we participated in Alaska Shield this year which was a 1 '/2 year planning process for our response to the terroristic event with a cyber -attack. We took the terroristic attack as a school shooter and the cyber -attack was an attack on our city system to activate the tsunami siren. We had this event at the high school. While we responded to that, through the cyber wave, the tsunami sirens were activated at the same time. The community was involved at the high school and then everyone else was drawn in because the tsunami sirens went off and it's not Thursday at 2 p.m. Mullican gave a report on the whole exercise. There was a lot of knowledge gained from the exercise and found things that need to be taken care of. Overall, the teams worked well together. Mullican also gave a report on the Statewide Alaska Shield Exercise that took place on April 151 across the state of communities doing similar operations that Kodiak did. The State EOC stood up to deal with the school shooter terrorism scenario. The gist came out that the school shooter was not a student at the school, the shooter was part of a statewide attack from outside who came in on vessels in different ports. The ports and Coast Guard were heavily involved throughout the state. The cyber side broke into the systems taking out power, water, and different things around the state. The exercises went well. b. Emergency Preparedness Conference Brief (Chief Mullican, Jack Maker, and Kathryn Hollis -Buchanan) Chief Mullican, Jack Maker, and Kathryn Hollis -Buchanan attended this conference. The focus was on planning for training. There was an LEPC Planning meeting on the first day. The second day involved the after action reviews from all the communities on their experience with Alaska Shield 2016. Communities echoed having issues with equipment and communication between agencies. The next two days was taken up with everything in the book; readiness, training identification and preparedness planning, basically being a course on developing a five year training plan for your community. It was very in depth and a lot of it with finding gaps in your EDP. There were many good things in the training. The last day was the LEPCA meeting with representatives from all LEPC's, which focused on funding, and each LEPC gave a status update on what they are doing. c. Local Emergency Planning Committee Association and State Emergency Response Commission Meeting Brief (Jack Maker) Covered above d. May 7, 2016 Women's Bay Fire Department Open House Outreach Event (Jack Maker) Tam Trosvig stated the open house is from noon to 3 p.m. Maker is going to set up the TV and computer to display the disaster videos and preparedness brochures. e. 2016 Crabfest LEPC Emergency Preparedness Outreach Booth (Jack Maker) Maker said we have our booth space again and will be using Bayside Fire Department's tent. The Red Cross and Bayside Fire Department will also be sharing the booth. He requested volunteers to help man the booth during Crabfest. Staff has manned the booth the last couple of years. Staff time is reimbursed with grant funds, which is considered grant management and May 3, 2016 Minutes for Approval MAY 3, 2016 MINUTES FOR APPROVAL LEPC/ESO REGULAR MEETING: OCTOBER 4, 2016 outreach. Tom Quass, the Code Enforcement Officer, and Sara Mason, our other planner, is interested so we'll keep the volunteer clipboard running in between the times that we don't have volunteers. Maker purchased a 43" Samsung flat screen TV, using LEPC funds approved at the last meeting, to be used at outreach events because he broke the borough's TV last year. He's working on getting the high school woodshop class to make the wheel of disaster in time for Crabfest. Maker will also advertise for vacant position to be filled. Bill Morrow also has example forms from other areas for volunteers because volunteer coordination and having a place for them to go but you need to know what their skills are. Maybe we can have those forms there to get people interested. I. FY2016 LEPC Grant Status Update (Jack Maker) Maker said it's typical of our expenditures for the Kodiak area LEPC, we really spent most of our money this last quarter because of the outreach events because of the Emergency Preparedness Conference. He provided a spending report that he provided to DHS to show them how we were going to spend the remainder of our grant funds. The report outlines LEPC management that includes staff time at the conference, management of the grant, packets, and attendance at outreach events. We also paid $1300 to send an additional member to the Emergency Preparedness Conference, we have already purchased the TV, outreach event Crab Fest booth space was $390, and we are going to print another one -thousand Emergency Preparedness brochures. He has updates to do to the member roster. Future Business for Discussion a. Other items of interest for the good of the order (Open Reports) CHAIR MULLIGAN stated a report was released on Monday concerning wildfire threats and this is supposed to be a banner year for Alaska. We need to get it out to the community about taking care things around their homes to protect their houses in the event of another wildfire. MULLICAN will be working through the village chiefs and fire departments to get that information out as much as we can. Public Comment ? inaudible regarding a communications program. outreach going to Chiniak, and sheltering. Next Meeting a. June 7, 2016 b. Next LEPCA/SERC Meetings — To be Determined c. Next Division of Homeland Security & Emergency Management (DHS&EM) Bi -annual Preparedness Conference — To be Determined Adjournment Kathrynn Hollis -Buchanan MOVED to adjourn. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CHAIR MULLIGAN adjourned the meeting at 3:10 p.m I� D hOROUGH ENCY PLANNING COMMITTEE Jim Mipllican, Chair APPROVED : August 2. 2016 May 3, 2016 Minutes for Approval