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2016-07-19 Regular MeetingFIRE PROTECTION AREA NO.1 REGULAR MEETING July 19, 2016 6:00 p.m. BAYSIDE FIRE HALL 1. CALL TO ORDER/PLEDGE OF ALLIEGENCE VICE CHAIR CARSTENS called the regular meeting to order at 6:05 PM 2. ROLL CALL Board Members present were Paul Van Dyke, Jeff Halcomb, and Vice Chair Richard Carstens. Also present were Chief Howard Rue and Secretary Jenny Clay. Chair Scott Arndt joined the meeting at 6:11 PM. 3. ACCEPTANCEIAPPROVAL OF AGENDA VICE CHAIR CARSTENS ADDED UNDER NEW BUSINESS: 9.b) I am Responding. HALCOMB moved to accept and approve the amended agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES HALCOMB moved to approve the regular meeting of July 12, 2016 VAN DYKE AMENDED THE MINUTES BY ADDING UNDER THE CHIEF'S REPORT A CORRECTION: Engine 10 lieht which has been out of service since 2012 was repaired by Curt Law of Aksala for a minimal fee. Secretary Clay amended the minutes. VOICE VOTE ON AMENDED MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT None. 6. VISITOR COMMENTS None. 7. CHIEF REPORT Chief Rue apologized to the Board for some of the conversations of the last meeting. He loves this fire department and would like the Fire Board and the Chief to be a team. He feels it was important for the board members to check in so they are not surprised on new information they are receiving on the monthly reports. Thanked Curt for getting the light fixed on the Engine 10. He found out that to rehabilitate the squad into a tender it would cost a minimum of $250,000- $300,000 with a minimum of seven months, not including the transportation, inspections and certifications. He believed that it was not a wise expenditure. He was not in support of the paving Fire Protection Area No. 1 Board Regular Meeting July 19, 2016 Page 1 of 4 project that was allotted $60,000. He thinks that the money would be better spent on much needed equipment. They had their fust house fire which went well with mutual aid from the City of Kodiak. He spoke about various repairs that were needed at the station. L 8. CHAIR PERSONS REPORT None. 9. NEW BUSINESS a) Disposition of Squad 10 Chief Rue indicated this item was on the Assembly agenda for August 14`h to trade in Squad 10 for another more useful Engine or Tanker. Chief Rue reiterated Brindlee Fire offered $150,000 for Squad 10 plus $15,000 for the Fairbanks Tender if the transaction took place now. Both Chief Rue and Assistant Chief McNeil would inspect and verify records before accepting the used vehicle. Chief Rue said the cost of a new Engine would be $250,000 - $300,000 and would be a basic fire engine. Board discussion ensued. Van Dyke pointed out that Squad 10 was rarely used. Carstens noted that they are now using KARES Squad 12 for rehab purposes. Chair Arndt was not in favor of used equipment and proposed buying both a new Engine and a new Tanker this fiscal year. Chief Rue cautioned the board, purchasing two pieces of equipment would mean in twenty years they would again have two pieces of equipment they needed to replace. He suggested and recommended they stagger the equipment ages by purchasing this tender and buying a new engine next fiscal year. Chair Arndt remarked that he wanted to slow the used equipment train wreck down. Buying a used piece of equipment was a potential train wreck. Chief Rue informed the board that he was not only looking out for the station today but in the future. Board discussion ensued. The Board requested Chief Rue obtains a price to sell Squad 10 with Brindlee Fire without a trade in. b) I Am Responding Volunteer Fire Fighter Gabriel Patterson explained the particulars of the program which they have been using in a trial phase. Some of the program features include that it can be accessed on the web, desktop, laptop and smart phone by the volunteers. It provides ability to see who was on duty, who's in the area and who was responding to the scene or fire station. It allows attendance for drills, incidents and shows equipment status. The program will track volunteer training and qualifications including reminders as to when training or certifications need to be updated. Through google maps it will show where the fire hydrants are for each call. The system they have now was outdated and can only be logged in by the Chief on his computer. This makes it difficult to access by volunteers. The cost of the new program is $3,087 for five years with payment options. Board discussion ensued. HOLCOMB MOVED to approve the purchase commitment for the five year I Am Responding cost of six hundred and fifty dollars ($650) annually. Fire Protection Area No. 1 Board Regular Meeting July 19, 2016 Page 2 of 4 ROLL CALL VOTE ON MOTION CARRIED 4 — 0. 10. VISITOR COMMENTS Roger Ouellette commented the Board talked about replacing two (2) engines. He can understand one (1) engine but thinks the other vehicle purchased should be a combo truck which such as an engine/tanker. It has both capabilities. Also when you buy a truck you still have to order the hose. He noticed in the last minutes it was $59,000 to pave the parking lot. He agrees with the Chief that we should hold off paving and use that money for other things. We have hose that is older than 1987 that needs to be replaced. We need full sets of equipment for the fire fighters. He would rather everyone go home in one piece than have a driveway freshly paved. Gabriel Patterson — He thinks the Fire Board has been a train wreck over the past several years. We have old bunker gear, old hoses and old equipment. Some equipment has line on it that was over 30 years old. The Fire Board was talking about future purchases with no talk about the safety of the fire fighters that work here or the safety of the community we serve. New equipment was not only essential for our volunteers but for our community. Pavement would be great but he would much rather come home with everyone in one piece. He doesn't believe the board has been doing their job effectively. In the future there needs to be in place a plan for replacing equipment. There was always a lot of discussion but no action from the board. Leadership was needed. 11. BOARD MEMBERS COMMENTS P. Van Dyke — He appreciated the fire response yesterday and the explanation of the e -dispatch with some lessons learned. He drove by yesterday and the house fire was a total loss. He appreciated everyone coming home safe. He thanked the volunteers for responding. We need to start looking at all capital expenses for the station. He would like to ask the Chief to put together a list of all apparatus needed. We need to look at what we budget for as a board and what those cycles of replacement are. He appreciated Roger and Gabe's comments tonight and thanked them for their service. R. Carstens — He was very comfortable to purchase new bunker gear. As he was on a fire scene yesterday he could not find a set of gear that fit him. We don't have to replace gear all at once. They are old and have tears in them but are good for training but not for a fire. He was comfortable with this board's dynamics and they will move forward very well. J. Halcomb — We went for quite a long time without a Fire Chief here and have had a lot of issues. In the last six (6) months we have been moving in a very aggressive positive way. We appreciate and support the Chief. He hasn't seen a connection between the Board and Chief in quite some time as he does now. He concurs with Gabe and all that he brought up. The Chief's challenge was to come up with budgetary priorities so we can take action. He was glad they were having these discussions and would like to see them continue. We are talking about major capital improvements and he thinks they are on the right track. Fire Protection Area No. I Board Regular Meeting July 19, 2016 Page 3 of 4 S. Arndt — Earlier this year we found that we were paying for a stat phone that we did not have and think that Women's Bay may have it. He would like to see this resolved and get the money back. The Chief asked for the paving and it was put in the budget. Now priorities have changed. We have money in the current budget for gear. The New Year started July 1st. The Chief will make a list of what was needed. It's not a train wreck. There is money in the current budget. We cannot wholesale replacement of all the turnouts. We will supplement with what we need. We are looking at replacing hose as we are buying a new tanker and getting the best price buying a bulk purchase. The SEVA's have to be done by 2018. The Chief is working on getting a grant for that. We will stretch the dollars as much as possible. He became Chair in October 2015 and has been pushing to get a lot of this stuff done. We put a lot of it in the current year's budget and that is why there was such a large use of fund balance on the current year's budget. He has problems with used fire equipment. We will make things work as we have $440,000 in the current budget for new tanker/pumper. We have approximately $35,000 for a pickup. If we get $120,000 cash for the squad, that is $595,000 towards two pieces of equipment. The largest fixed fee we have is the Chiefs salary and benefits which is $175,000 a year. The budget is a working document which we have room in to work and get the stuff we need this year. 12. NEXT MEETING SCHEDULE Next Regular Meeting will be August 16, 2016 at 6:00 PM. 13. ADJOURNMENT HALCOMB moved to adjourn the meeting. lile7col 11181lYCKiWirtell 0iWLIKI7IRI0ZI) LlNQIIT[i1W1jW&q The meeting was adjourned at 7:44 PM. SUBMITTED B 9: Jenny Clay, ioard SecrWay KIB Engineering/Facilities Department APPROZVFDB s�a Chair Scott Arndt Fire Protection Area No. 1 Board Regular Meeting Date: t 9z 1� Date: 71- / 20101 July 19, 2016 Page 4 of 4