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2016-07-12 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD�ECE EI REGULAR MEETING July 12, 2016 6:00 p.m. BAYSIDE FIRE HALL AUL 2 0 2016 1. CALL TO ORDER/PLEDGE OF ALLIEGENCE CHAIR ARNDT called the regular meeting to order at 6:14 PM 2. ROLL CALL Board Members present were Chair Scott Arndt, Paul Van Dyke, Jeff Halcomb, Richard Carstens and Rebecca Nelson. Also present were Chief Howard Rue and Secretary Jenny Clay. 3. ACCEPTANCE/APPROVAL OF AGENDA HALCOMB moved to accept and approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES HALCOMB moved to approve the regular meeting of May 10, 2016 VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT a) Budget Performance Report Chair Arndt noted that we have started a new year on July 151. The budget was predicated on property taxes which were estimated at $575,000. The tax rolls were certified for $583,000. HALCOMB moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS Jason Waggoner, a Bayside Volunteer, spoke in favor of Chief Rue's replacement of Squad 10. He encouraged the board to support the Chief in replacing Squad 10 with equipment that would be more readily used. Gabriel Moes, a Bayside Volunteer, commented to the board that based on changes the Chief made so far shows he was creating a more responsible fire station. He stands behind his plan to trade in Squad 10 and replace with an Engine. 7. CHIEF REPORT Chief Rue updated the board with a power point on May and June 2016 monthly reports. Engine 10 light which has been out of service since 2012 was repaired by Curt Law of Aksala for a minimal fee. Fire Protection Area No. 1 Board Regular Meeting July 12, 2016 Page 1 of 5 8.C,H�AIR PERSONS REPORT None. alr.q �; ( _1! q, „)N,,QuQYes for ving from Fire Dept. Bays to Rezanof Chair Amdt presented a quote from Brechan Construction for $59,700 as a sole source provider for asphalt paving. He also submitted a picture of the paving area which was from Bayside Fire Department Bays to Rezanof Drive for review. He requested a $5,000 contingency in case of an unexpected expense. Board discussion ensued. Board decided to move on with the remainder of the agenda and resume this discussion at the end. b) Update on Shelving and Windows for Apartment Chair Arndt stated the windows are paid for and here. He needs to find someone to install them. He planned a trip to Seattle and will try and get some pricing on shelving. Van Dyke had concerns about prior purchasing for the apartment and whether it met with Kodiak Island Borough Code. c) Update on Air Compressor Chair Arndt confirmed that the Air Compressor was in the budget for this fiscal year. He had no quotes as this but will be coming before the board within the next 90 days. This was a compressed air system for hooking up the vehicles, hoses and tools. d) Update on Bruce McNeil's Tool Box purchase Chair Arndt will check with NAPA Auto Parts as they were trying to bring it to Kodiak with a larger order of tool boxes to save on shipping charges. e) Update on purchase of Boat Trailer Chief Rue requested to withdraw this request as the boat and motor has been stored safely. f) Maintenance on Burn Building -Roof Repair and Painting Chair Arndt believed a reconstruction of the Bum Building roof was needed due to water damage. Chief Rue along with Deputy Warner has written a fire plan for the use of the Bum Building. The building was in the process of being improved, cleaned and only compliant materials burned. Chief Mulligan with the City of Kodiak will start using the building with a safety officer on site. Billy Ecret, a certified fire trainer and Chief Rue also planned on acquiring this training would be on site. One of the improvements would be painting the building. Chief Rue would like to see it completed with a paint sprayer instead of by brush. He would like to see this building last. g) I am Responding Contract Chief Rue informed the board on the uses of the "I am Responding Contract" software. It has a tracking system that tells who will respond to the station call. Hydrants, training, drill tracking, Fire Protection Area No. 1 Board Regular Meeting July 12, 2016 Page 2 of 5 reporting and calls are just some of its features. This software would replace the Fire Program they currently have. The cost of the five (5) year plan was $5,000 which was cheaper than the yearly rate. Board discussion ensued. h) Disposition of Squad 10 Chief Rue addressed the board regarding Squad 10 not responding to many calls as it has no pump or water. He made contact with Brimley Fire Equipment in Huntsville, Alabama who works in conjunction with Hughes Fire regarding used fire equipment. Brimley offered a (2002) - 3,000 gallon 6 man cab Tanker in Fairbanks Alaska with 80,000 miles, plus $15,000. The Tanker would be available January 2017. Chief Rue laid out a vehicle plan for the board through the year 2070. He asked the board for their consideration on the used vehicle offer. Board discussion ensued. VAN DYKE MOVED to authorize the Chief to proceed with the disposal of Squad 10 and present us with options with cash or possible exchange of equipment to be named at a later time. VAN DYKE AMENDED MOTION to authorize the Chief to investigate disposal of Squad 10. ROLL CALL VOTE ON AMENDED MOTION CARRIED 5 TO 0. ROLL CALL VOTE ON ORIGINAL MOTION AS AMENDED CARRIED 5 TO 0. i) Options for Apparatus Evaluation Chief Rue stated that they are not allowed to rebuild or touch Tender 10 or Engine 11 because of liability issues of it being over 30 years old. Those two vehicles need to be side lined. They have fallen behind in replacing equipment. They need to get something used to get them though right now. The need to reevaluate is urgent. 10. VISITOR COMMENTS Curt Law spoke that he was a member of the fire department not a fire fighter. Being a communicator he was very observant. He noticed over the years that we had Women's Bay Fire and Bayside Fire running engines and tenders as well as a civilian who offered a tanker to constantly get water to put out a hazmat fire. They were barely able to do that. A 3,000 gallon Tanker with a pump would be a good thing to get. You need to look at the equipment that you have and that small amount of water lasts about 20 or 30 minutes. You need a good supply track. He has witnessed the water issue out at Women's Bay Fire and now is a firm believer in purchasing the largest tanker possible. The Chief has a good thing going here. He would hate to see it derailed especially with owning thirty year old equipment. The NFPA regulations could change and those vehicles will be sidelined. Mike Dolph expressed that he was very interested in the discussions. He has been around long time and knows what kind of response Bayside goes on. They have a 30 year old engine that only carries 2 people and a tanker that only carries 2 people. He has listened to the Chief's proposal of getting a Tanker/Tender with a full crew cab and a mid -shift pump. That will have Fire Protection Area No. 1 Board Regular Meeting July 12, 2016 Page 3 of 5 many possibilities for the department. You can count on one hand how many times the squad has been used. Even though it would get the fire fighters there it would not have additional pumping capacity. He supports the Chief and his ideas. He has a very sound plan on how to get apparatus rotation and give us the best bang for our buck. Keith — In the year he has been here they have used squad 10 once to transport 2 people. He would appreciate it more to have a Tender so they could learn how to use them. We need something in decent condition. I hope we can make a decision to pursue this at the next meeting. a) Quotes for Paving from Fire Dept. Bays to Rezanof resumed discussion. Chair Arndt asked the wishes of the board regarding the paving. Board Discussion Ensued. CARSTENS MOVED ahead with the paving project for this year with Brechan Construction for $59,700. ROLL CALL VOTE ON MOTION CARRIED 3 TO 2. 11. BOARD MEMBERS COMMENTS H. Rue — He asked for direction on what the board wanted him to do and what was expected of him. He asked for clarification of what the board wanted him to present in order for him to get the fire department up and going. The used Tanker was a stop gap measure to get us through to where we save up to get a new tender/tanker. P. Van Dyke — He thanked Curt for fixing the light on engine 10. He thanked all the volunteers, who stepped up, supported the Chief and who served our community. He supports paving but had a problem with the wording. He is a strict when it comes to policy on purchasing. He thinks the board made some creative allowances in the past on how they operate from a policy standpoint. They have deviated from Borough Code when it comes to purchasing. He would like this board to give the Chief clear direction on purchasing to move forward. If there was a concern about spending limits or purchasing allowances or how things are brought forward, they need to be addressed. We need to authorize and expect the Chief to purchase equipment. We can trust him to run the station. We need to give him clear direction. R. Nelson — She thinks asphalting was a nicety but not a necessity based on the apparatus discussed. The chief solved a problem of equipment no longer useful with a piece of equipment that was more beneficial in many ways. She was frustrated with the politics and delay tactics that can be used. She agreed with Paul Van Dyke on following the Borough Code process. I believe in having a meeting as soon as possible. I think getting answers to some of the questions can be answered by the Chief sooner than later. I am looking forward to having this issue resolved. R. Carstens — The asphalt project remains integral to the maintenance and safety of this facility. I think we should allow the Chief to make decisions that he thinks will be best for the Fire Fire Protection Area No. 1 Board Regular Meeting July 12, 2016 Page 4 of 5 Department. That was why we hired him. He was in full support of Chief Rue and will do whatever he can as a board member to support him. J. Halcomb — He agreed with the replacement plan and how to replace the apparatus. He believed the problem begins with not knowing the Borough code process for trading a Borough asset. It was the short notice and surprise that concerned him as he wanted to do the right thing with taxpayer money. He was also concerned about the high mileage, severe Alaskan environment apparatus coming without some inspections. He would like a draft contract so they know who pays for shipping, when the inspections are going to be done and what the deliverables are. He would like to know total expenditures. He fully supports the Chief in what he was doing. They also have an apparatus in the budget to be purchased in the spring. That would make two tanker/tenders with a similar package going. Maybe the next vehicle should be an engine to replace the old one we have. S. Arndt — He has worked on the installation of the standby generator for the fire station with Matt Gandel from the Borough Projects Department along with contractors Local Electric and Aim Maintenance. His concern on the used tanker out of Fairbanks was the age. He was not enthused about buying a fifteen year old piece of equipment. He would entertain something newer. Some of our equipment was over the thirty year mark but we don't know what the NFPA guidelines will do. 12. NEXT MEETING SCHEDULE Next Regular Meeting will be July 19, 2016 at 6:00 PM. 13. ADJOURNMENT HALCOMB moved to adjourn the meeting. Wel ce):W7IIM)►1kriN710to) eK4l.•\;i 1:4QLei &.1e0&tell 1.3 WA The meeting was adjourned at 8:25 PM. SUBMITTED BY- JeVny Clay, Ifoard Secret KIB Engineering/Facilities Department N Fire Protection Area No. 1 Board Regular Meeting Date: / Date: S, X July 12, 2016 Page 5 of 5