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2016-05-10 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING May 10, 2016 6:00 p.m. BAYSIDE FIRE HALL 1. CALL TO ORDER/PLEDGE OF ALLIEGENCE CHAIR ARNDT called the regular meeting to order at 6:00 PM 2. ROLL CALL Board Members present were Chair Scott Arndt, Paul Van Dyke and Jeff Halcomb. Also present were Chief Howard Rue and Secretary Jenny Clay. Richard Carstens and Rebecca Nelson were absent. 3. ACCEPTANCE/APPROVAL OF AGENDA HALCOMB moved to accept and approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES HALCOMB moved to approve the regular meeting of April 5, 2016 VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT a) Budget Performance Report VAN DYKE moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS None. 7. CHIEF REPORT Chief Rue expressed appreciation for the officers and firemen. The following officers were promoted and swom in by Kodiak Island Borough Clerk, Nova Javier: Mike Dolph and Richard Carstens, both absent, were to be sworn in as Captains. Mike Dolph represents KARES and was their liaison to the Fire Department. Richard Carstens, Incident Safety Officer, oversees training safety operations as well as Fire Ground Operations. Acting Chief Doug Mathers held the department together for almost two years when it was in turmoil. Chief Rue promoted Doug Mathers as Deputy Chief. Andrew DeVries promoted to Captain. He leads the training for the department. Chief Rue introduced Noah Hill as Captain and Chief Engineer for the Fire Department. Bruce McNeal to be Assistant Chief has supported Chief Rue and assisted him in organizing and administrative duties of the department. Chief Rue presented a plaque to Deputy Chief Doug Mathers for Firefighter of the Year for his extraordinary efforts for the department while being Acting Chief. Fire Protection Area No. I Board Regular Meeting May 10, 2016 Page 1 of 3 Chair Arndt.recessed the meeting for cake at 6:20 PM Chair Arndt reconvened the meeting at 6:39PM and will continue with the Chief s Report. Chief Rue reported on Fire and EMS calls via a power point presentation to the Board. He i_ _applauds the volunteers and the leadership they are providing. He presented an organizational __ ehft_a showingdhe-hierarchy of the Department. OSHA inspection in October 2015 resulted in 23 fines for deficiencies in the Fire Department. This resulted in a fine of $8,550. A formal letter was sent to OSHA and corrections were addressed. The result was a 20% reduction in the fine making it $6,840. Also in October 2015 ISO inspection occurred in which we received a 5/5Y rating. A plan was given to ISO and the Department was able to retain their previous rating of 4/4Y. A new review will occur in the fall of 2016. They now have 25 members of the Bayside Fire Department. He would like to put together a committee to explore the possibility of trading in the Squad 10 for another Engine. The Squad was not as useful as a Fire Engine would be. 8. CHAIRPERSONS REPORT None. 9. NEW BUSINESS a) Signs for Garage Door Chief Rue received two quotes for the decal sign for the garage door. VAN DYKE MOVED to purchase four (4) signs as quoted here from Brandy's Signs in the amount of $1,585. ROLL CALL VOTE ON MOTION CARRIED 3 TO 0. c) Tires for Green Chev Step Van Chair Arndt received several quotes for the tires. VAN DYKE MOVED to purchase six (6) Hankook Dynapro AT -M tires from Rhino Enterprises for $1,440. ROLL CALL VOTE ON MOTION CARRIED 3 TO 0. d) Washer and Dryer for Apartment Chair Arndt received two quotes for the washer and dryers. HALCOMB MOVED to purchase from Spenard Builders Supply for $1,400 a washer and dryer as proposed. ROLL CALL VOTE ON MOTION CARRIED 3 TO 0. e) Window Installation for Apartment Fire Protection Area No. 1 Board Regular Meeting May 10, 2016 Page 2 of 3 Chair Arndt recalled previous work on the apartment was NTE $20,000 on the labor. It came to $18,800. There was not enough money to install the windows and siding. He was recommending NTE $6,000 to complete the windows. HALCOMB MOVED to approve the NTE $6,000 increase for window insulation. !3911t1[N:\In1 rLellIMi)MMi]I1I(i]►tgI CiZ�a 10. VISITOR COMMENTS None. 11. BOARD MEMBERS COMMENTS P. Van Dyke — He was proud of the Chief, volunteers and their accomplishments in the last six (6) months. He was excited for the future of the department. He thanked the City of Kodiak and Women's Bay for coming tonight to show their support. He was thankful to the hiring committee for working together to bring the Chief to this Island. J. Halcomb — He agrees that the cooperation between the City of Kodiak and Bayside with the training program was phenomenal to see it going in that direction. He likes the team cooperation. He'd like to see the other departments in the Borough get on board with an island wide fire safety programs. The Chief and volunteers did a great job. He was in awe of your promotions and couldn't have done a better job. The guys that were selected are great people. He appreciated their hard work and commitment which was all volunteer work. S. Arndt — He and the Chief enjoy working together along with the volunteers. It reminds him of the good old days when Bayside Fire first started. 12. NEXT MEETING SCHEDULE Next Regular Meeting will be the call of Chair Arndt. 13. ADJOURNMENT HALCOMB moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:07 PM. ,WBMITTED BY: J nny Clay, B and Secret KIB Engineering/Facilities Department Fire Protection Area No. 1 Board Regular Meeting Date: 07 / 1,�!) I I W Date: % 13-�a/6 May 10, 2016 Page 3 of 3