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FY2017-07 A-B Arctic Elevator Company LLCir July 18, 2019 Ed Monteil Arctic Elevator Company LLC 645 G St. Ste, 100-505 Anchorage, AK 99501 Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone(907)486-9342 Fax(907)486-9394 deonrad@kodiakak.us RE: Month -to -Month Extension of Elevator Maintenance Contact Dear Ed Monteil: With this letter the Kodiak Island Borough wishes to exercise our option for a month to month extension to your existing Elevator Maintenance Contract. The same provisions of the original contract will remain in effect. The Kodiak Island Borough will be revising and issuing a new statement of work for biding purposes in the near future. Please review the following insurance certificates: General liability, Worker's Comp, and Automobile Insurance with the Borough named as "additional insured;" to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the documents for our records. You may acknowledge your acceptance of this renewal by signing at the bottom of this document and returning to our office. Michael Powers, Manager Kodiak Island Borough Ed Monteil Arctic Elevator Company, LLC Attested By, V/,//, rIZA17 'Fdm Welinsky, Boroug t CI rk Kodiak Island Borough D'lL2/ D tc 07-19-,2619 Date ! ,/ March 19, 2018 Ed Monteil Arctic Elevator Company LLC 12043 W. Skyline Drive Eagle River, AK 99577 Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone(907)486-9342 Fax(907)486-9394 btucker@kodiakak.us RE: First Extension of Elevator Maintenance Contract Dear Ed Monteil: With this letter the Kodiak Island Borough wishes to exercise our option for the first-year extension to your existing Elevator Maintenance Contract until June 30, 2019. The same provisions of the original contract will remain in effect. Please review the following insurance certificates: General liability, Worker's Comp, and Automobile Insurance with the Borough named as "additional insured;" to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the documents for our records. You may acknowledge your acceptance of this renewal by signing at the bottom of this document and returning to our office. 61 it 0-- 01 Manager, Kodiak Island Borough O off, ACASKP Ed Monteil Date Arctic Elevator Company, LLC OWNER -GENERAL CONTRACTOR I y �i J f T_ 0 7 AGREEMENT J THIS AGREEMENT, made this 13a' day of June 2016, between the Kedlak island Borough, acting by and through its Borough Manager, party of the first part, and Arctic Elevator Company LLC of Anchorage, Alaska, a Corporation, incorporated under the laws of the State of Alaska, its successors and assigns, party of the second pan, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the fust pan, hereby covenants and ngtees to install the materials and to do and perform all the work and labor required for any Borough owned building annual elevator repairs and service for the Kodiak Island Borough, Kodiak, Alaska, for the following sum, not to exceed $25,000.00 prior to the Borough Manager or designee's authorization. 1) Yearly Elevator Maintenance and Inspections three thousand and no1I00 $3000.00 2) No charge for all required Full load testing. 3) Two Hundred and Fifty Dollars and no/100(5250.00) an hour for regular time for a certified technician. 4) All materials provided by the contractor will have 0% markup rate. This contract commences from this 1st day of July, 2016 through June 30, 2017 with the option to extend, upon satisfactory performance, determined solely by the Borough Manager, for two (2) additional one (1) year periods upon the offering of the Borough Manager or designee. U the Borough makes such an offer, the Contractor will have no more than thirty (30) days to accept or refuse the offer. The Contractor further covenants and agrees that the entire wort: shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Contractor further covenants and agars that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Scope of Work Document attached to this Agreement and made apart hereoF. and in case any of said materials or labor shall be rejected by the Borough Manager or his authorized representative, as defective ar unsuitable, then the said materials shall be removed or replaced with other approved materials and the said laborshall be done anew to the satisfaction and the approval of the Borough Manager or his representative, at the cost and expense of the Contractor. P2F i oro To the fullest extent permitted by law, the Contraclar agrees to defend, pay on behalf of, indemnify and hold harmless the Kodiak island Borough, its elected And appointed officials, employees and volunteers and others working an behalf of the Kodiak Island Borough against any and all claims, demands, suits or loss, including all casts connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and appointed officials, employees, volunteers or ethers working on behalf of the Kodiak Island Borough, by reason of personal injury, including bodily injury or death and/or pmperty damage, including loss of use thereof, which arises out cror is In any way connected or associated with this Agreement. Without limiting the Contractor's IndemnifiCAUaa, it is Agreed that the Contractor will purchase, at his own expense and maintain in farce at all times during the performance of services under this Agreement, tate following policies of insurance. Failure to maintain insurance may, at the option of the Borough Manager, be deemed Defective Work and remedied in accordance with the Agreement. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of Award, certificates of insurance must be furnished to lite Borough Manager. These certificates must provide thirty (30) day prior notice to the Borough in the event of cancellation, non -renewal orn material change in the policy. Proof of insurancc is required of the following: A. Workers' Compensation Insurance if applicable The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract, Workers' Compensatian Insurance as required by AS 73.30.045. The Contractor will be responsible for Workers' Compensation Insurance for any subcontractor who provides services under this Contract. This coverage must include statutory coverage for States in which employees are engaging in work and employer's liability protection not less than S 100,OOD.OD per person, SI00,000.00 per occurrence. B. Comprehensive (Commercial) General Uability Insurance with coverage limits not less than SI,OOO,OOD.00 combined single limit per occurrence and annual aggregates where generally applicable and will include premise operations, indcpeadent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured" under all liability coverage listed above. c, Comprehensive Automobile llability Insurance covering all owned hired and non•owned vehicles and with coverage limits not less than S 100,1)00.00 per person, 5300,000.00 per occurrence bodily injury, and 550,000.01 property damage, The Contraclorhereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which maybe required in the prosecution and completion of the whale work to be done under this Agreement, and in all respects to complete said Agreement to the par 2 cr4 satisfaction of the Borough Manager. It is further distinctly agreed that the said Contractor shall not assign this Agreement, or nny part thereof or any right to any of the montes to be paid him hereunder, nor shall any part of the work be done or materials furnished under this Agreement. Payment for services tendered under this Agreement shall be made by lite Kodiak Island Borough within thirty 1301 days or complelion/delivery, acceptance by the Kodiak island Borough and invoicing by Contractor. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said Arctic Elevator Company LLC, have hereunto set their hands and seals, the day and year first above written. KODIAK ISLAND BOROUGH By Michael P wers Borough Manager jLoUcrt 1. Tucker By — Bob Tucker Director, EngineeringlFacilides Attest: By —A� — ova M. Javier, ic P2V 3 DN CONTRACTOR ByAComaanyl-l—L Nummrn�,4� a .mbrx. r rue: '%�•�—•-+r•. M0.no..gtrq rr�••6Q-r Scope or Rork Elevator Maintenance and Inspection The Kodiak Island Borough (KM) Is seeking quotations to provide all labor, materials and certifications for Elevator Maintenance and Inspections of the following elevator. AK #H000768 Kodiak Fisheries Research Center— 2500 Lbs. Passenger— Hydraulic The maintenance and inspections must be performed by trained personnel directly employed and supervised by the Vendor and must include quarterly lubrication, inspection, repair, adjustment, and or replacement of the fallowing pars: ✓ Pump motors, pumps, valve, bels, pulleys, cylinder pocking, above ground plunger and cylinder, generator set and brushes. ✓ Controller components- relays, cnpacitars, resistors, rectifiers, power supplies, transformers, contacts, leads, coils, solid state equipment, microprocessors, selector components, selector tape and cable, mechanical and electrical driving components. we Hoisting machine, cables, compensating chains, generator, rcgulalor, gears, bearings, brake & lining, and drive sheave. ✓ Car door operator, door rollers, locks, hangers, spirators, gibs, guides, sash weights, sight guards, and car door protection. If Safety switches, load weighing switches, hoislway switches, governors, governor components, tension sheaves, compensating sheaves, platforms, car and counterweight sarety devices, counterweight guides, roller guides, counterweight sheaves. ✓ Fixtures, car and hall buttons, car and hall lantern, position indicators, keyed switches, lamps, and emergency light and bell. ✓ Inspections, annual and five-year full land test as required by ANSI A - 17.1 Safety Code for Elevators. During the contract the Vendor will pmvide new replacement parts from the original equipment manufacturer if available. Obsolete or unavailable OEM parts must be replaced with the highest quality vendor pans available. Minor consumable parts can be stocked on the job. The Vendor must also stock minor parts specific to our elevators in their warehouse. Major pars not stocked must be shipped next day air when required. The contract start date will begin 07/0112016 and will continue thereafter until June 30, 2017 unless the Borough requests the option to renew annually for two additional years. This agreement is meant ror minor repairs not majorcontract work and will not exceed $25,000 on any single event. Parc 4 ar4 April 14, 2017 Ed Monteil Arctic Elevator Company LLC 645 G Street, Suite I00#505 Anchorage, AK 99501 Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9342 Fax (907) 486-9394 btucker@kodiakak.us RE: First Extension of Elevator Maintenance Contract Dear Ed Monteil: With this letter the Kodiak Island Borough wishes to exercise our option for the first year extension to your existing Elevator Maintenance Contract until June 30, 2018. The same provisions of the original contract will remain in effect. Please review the following insurance certificates: General liability, Worker's Comp, and Automobile Insurance with the Borough named as "additional insured;" to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the documents for our records. You may acknowledge your acceptance of this renewal by signing at the bottom of this document and returning to our office. Sincerely, Michael Powers Kodiak Island Borough Manager Ed Monteil Arctic Elevator Company, LLC 1-�)# /� 7 Dat 0,,Y- 2 d --2O/ Date OWNER -GENERAL CONTRACTOR AGREEMENT f r THIS AGREEMENT, made this IP day of June 2016, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Arctic Elevator Company LLC of Anchorage, Alaska, a Corporation, incorporated under the laws of the State of Alaska, its successors and assigns, party of the second part, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to install the materials and to do and perform all the work and labor required for any Borough owned building annual elevator repairs and service for the Kodiak Island Borough, Kodiak, Alaska, for the following sums, not to exceed $25,000.00 prior to the Borough Manager or designee's authorization. I) Yearly Elevator Maintenance and Inspections three thousand and no/100 $3000.00 2) No charge for all required Full load testing. 3) Two Hundred and Fifty Dollars and no/100 ($250.00) an hour for regular time for a certified technician. 4) All materials provided by the contractor will have 0%a markup rate. This contract commences from this 1st day of July, 2016 through June 30, 2017 with the option to extend, upon satisfactory performance, determined solely by the Borough Manager, for two (2) additional one (1) year periods upon the offering of the Borough Manager or designee. If the Borough makes such an offer, the Contractor will have no more than thirty (30) days to accept or refuse the offer. The Contractor further covenants and agrees that the entire work shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Scope of Work Document attached to this Agreement and made a part hereof: and in case any of said materials or labor shall be rejected by the Borough Manager or his authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representative, at the cost and expense of the Contractor. Page 1 of 4 To the fullest extent permitted by law, the Contractor agrees to defend, pay on behalf of, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers and others working on behalf of the Kodiak Island Borough against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and appointed officials, employees, volunteers or others working on behalf of the Kodiak Island Borough, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this Agreement. Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at his own expense and maintain in force at all times during the performance of services under this Agreement, the following policies of insurance. Failure to maintain insurance may, at the option of the Borough Manager, be deemed Defective Work and remedied in accordance with the Agreement. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of award, certificates of insurance must be f imished to the Borough Manager. These certificates must provide thirty (30) day prior notice to the Borough in the event of cancellation, non -renewal or a material change in the policy. Proof of insurance is required of the following: A. Workers' Compensation Insurance if applicable The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract, Workers' Compensation Insurance as required by AS 23.30.045. The Contractor will be responsible for Workers' Compensation Insurance for any subcontractor who provides services under this Contract. This coverage must include statutory coverage for States in which employees are engaging in work and employers liability protection not less than $100,000.00 per person, $100,000.00 per occurrence. B. Comprehensive (Commercial) General Liability Insurance with coverage limits not less than $1,000,000.00 combined single limit per occurrence and annual aggregates where generally applicable and will include premise operations, independent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured" under all liability coverage listed above. C. Comprehensive Automobile Liability Insurance covering all owned hired and non -owned vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00 per occurrence bodily injury, and $50,000.00 property damage. The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which maybe required in the prosecution and completion of the whole work to be done under this Agreement, and in all respects to complete said Agreement to the Page 7 aro satisfaction of the Borough Manager. It is further distinctly agreed that the said Contractor shall not assign this Agreement, or any part thereof or any right to any of the monies to be paid him hereunder, nor shall any part of the work be done or materials furnished under this Agreement. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty [30] days of completion/delivery, acceptance by the Kodiak Island Borough and invoicing by Contractor. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said Arctic Elevator Company LLC. have hereunto set their hands and seals, the day and year first above written. KODIAK ISLAND BOROUGH By Michael P wers Borough Manager Robert IC. Tucker By I'f�TC � �. fG. �_ Bob Tucker Director, Engineering/Facilities Attest By ova M. Javier, CMC qk Page 3 of 4 CONTRACTOR By() Q-C,11-110.tbrCnrt�ny(_I—<.. Name:micS.e)c-z� Title: •; m and-3trg Scope or Work Elevator Maintenance and Inspection The Kodiak Island Borough (KIB) is seeking quotations to provide all labor, materials and certifications for Elevator Maintenance and Inspections of the following elevator. AK #11000768 Kodiak Fisheries Research Center — 2500 Lbs. Passenger — Hydraulic The maintenance and inspections must be performed by trained personnel directly employed and supervised by the Vendor and must include quarterly lubrication, inspection, repair, adjustment, and or replacement of the following parts: ✓ Pump motors, pumps, valve, belts, pulleys, cylinder packing, above ground plunger and cylinder, generator set and brushes. ✓ Controller components- relays, capacitors, resistors, rectifiers, power supplies, transformers, contacts, leads, coils, solid state equipment, microprocessors, selector components, selector tape and cable, mechanical and electrical driving components. ✓ Hoisting machine, cables, compensating chains, generator, regulator, gears, bearings, brake & lining, and drive sheave. ✓ Car door operator, door rollers, locks, hangers, spimtors, gibs, guides, sash weights, sight guards, and car door protection. ✓ Safety switches, load weighing switches, hoistway switches, governors, governor components, tension sheaves, compensating sheaves, platforms, car and counterweight safety devices, counterweight guides, roller guides, counterweight sheaves. ✓ Fixtures, car and hall buttons, car and hall lantern, position indicators, keyed switches, lamps, and emergency light and bell. ✓ Inspections, annual and five-year full load test as required by ANSI A - 17.1 Safety Code for Elevators. During the contract the Vendor will provide new replacement parts from the original equipment manufacturer if available. Obsolete or unavailable OEM parts must be replaced with the highest quality vendor pans available. Minor consumable parts can be stocked on the job. The Vendor must also stock minor parts specific to our elevators in their warehouse. Major parts not stocked must be shipped next day air when required. The cc unless This agreement is meant for minor repairs not major contract work and will not exceed $25,000 on any single event. Page 4 of 4