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2016-04-05 Regular Meeting FIRE PROTECTION AREA NOA BOARD REGULAR MEETING/PUBLIC HEARING ON BUDGET April 5,2016 6:05 p.m. BAYSIDE FIRE HALL 1. CALL TO ORDER/PLEDGE OF ALLIEGENCE M AY 1 1 71IR CHAIR ARNDT called the regular meeting to order at 6:00 PM 2. ROLL CALL Board Members present were Chair Scott Arndt, Rebecca Nelson, Paul Van Dyke, Jeff Halcomb and Richard Carstens. Also present were Chief Howard Rue and Secretary Jenny Clay. 3. ACCEPTANCE/APPROVAL OF AGENDA HALCOMB moved to accept and approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES a) March 1, 2016 HALCOMB moved to approve the regular meeting of March 1, 2016 VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5.ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT a) Budget Performance Report Chair Arndt discussed various Iine items with the Board. VAN DYKE moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS None. 7. CHIEF REPORT Chief Howard Rue showed a power point presentation which included Fire and EMS calls, various accomplishments by the department including KARES installation of AED and emergency phone line which connect to Kodiak Police Dispatch Center, new Minitor V pagers and cases given to volunteers, implemented driver training program which was a Class B CDL, The Fire Rescue Association was restarted with new By-Laws and officers, Firefighter 1 class starts May I" hosted by the Kodiak Fire Department. S. CHAIRPERSONS REPORT Chair Arndt discussed the grading of Bayside Fire parking lot. 9. NEW BUSINESS Fire Protection Area No. I Board Rcgular Meeting April 5,2016 Page 1 of 3 a) Four Gas Meter Purchase The meter they have does not work and was too expensive to fix. Chief Rue had quotes on twQ_meters: Sensit Gold G2 and Rae Systems QRae 3. Sensit brand was able to download information and'vas battery operated while the Rae system batteries need to be charged on a ��,docking station. They were looking to standardize the meters with Women's Bay Fire Department, Landfill and Leachate Treatment Plant. Board discussion ensued. CARSTENS MOVED to purchase the Sensit Meters and the Calibration Kit for a price NTE $2,600. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. b) 72"Long Tool Box on Rollers Purchase Chair Arndt discussed the need for a rolling tool box which would Iock and also be used as a workbench. Two quotes were received from NAPA and Harbor Freight. HALCOMB MOVED to approve the purchase from Kodiak Auto (NAPA) the tool box with the price of$1,476.44. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. c) Signs for Garage Door Chief Rue described the sign he was requesting which would display "Squad 10" and be placed outside on garage door. The Board discussion concluded the need of other quotes from local vendors. VAN DYKE MOVED to postpone till the next meeting. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. d) Reimburse Scott Arndt for Miscellaneous Purchases Chair Arndt reviewed with the Board his reimbursement for expenses incurred on meetings with Howard Rue to discuss the Fire Chief position in the amount of$1,051.42. HALCOMB MOVED to approve the reimbursement$1,051.42 for travel. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. Chair Arndt requested reimbursement for other miscellaneous expenses incurred with the apartment remodel and fire house operations totaling $1,325.96. HALCOMB MOVED to authorize the expense of$1,325.96 for miscellaneous items. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. Fire Protection Area No. 1 Board Regular Meeting April 5, 2016 Page 2 of 3 e) Standard Operating Procedures and Guidelines Chief Rue assembled a code of conduct guidelines for firefighters and employees of the Fire Department. The purpose was to provide guidance and expectations of personnel of the Bayside Fire Department. All personnel will be responsible for reviewing the policy. Board discussion ensued. VAN DYKE MOVED to postpone till the next meeting. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. Chief Rue asked if the Board would like to vote on all future procedures and guidelines for the department. Board discussion ensued. The Board will address this topic again at the next meeting. f) OSHA Fine Chief Rue informed the Board of twenty three OSHA Violations totaling $6,840. These violations incurred prior to his being hired. He wrote numerous procedures and guidelines for many of the violations as well as answered all questions asked by the State of Alaska. Board discussion ensued. HALCOMB MOVED to pay the $6,840 to Alaska State OSHA. ROLL CALLVOTE ON MOTION CARRED 5 TO 0. 10. VISITOR COMMENTS Doug Mathers- He would like to see officers review the Code of Conduct presented by Chief Rue. He didn't see anything in the code regarding leave of absence. He would like to see this included. He was happy to see the Board review this Code of Conduct as it was a Personnel Rules and Regulations, which both the Borough and City has. This will be the standing orders on which the volunteers will be judged by. He doesn't believe the Board should vote on all of the Chief's procedures and guidelines but agrees that the Board should be informed of them. Mario Pagni —Wanted to expound on what Doug said. The roll of the Fire Protection Board was looked into and found it may be overstepping its authority having to approve all of the Chief's procedures and guidelines. That deals with personnel and would be extremely important to the Borough. We are a Borough organization. You took action by hiring a professional fire Chief who has the knowledge, skills and abilities to write procedures and guidelines for our safety as fire fighters and how this department has to be run. You put your trust in him by hiring him and now you want to second guess his decisions. He advises the board against voting on each procedure the chief puts in place. 11.BOARD MEMBERS COMMENTS Fire Protection Arca No. l Board Regular Meeting April 5,2016, Page 3 of 3 P. Van Dyke — Really appreciates the concerns about the procedures and guidelines. He believed them to be valid regarding past practices. It's unfortunate what the Chief had to start with. He credits Doug Mathers for holding the wheels together of the department. Scott's concerns are valid but it took a month to review this first procedure manual. This brings to mind our discussion about by-laws. He appreciated the department getting back up and running. He extends thanks to the volunteers who were supporting Chief Rue. Their work hasn't gone unnoticed and they have a lot to be proud of. D. Carstens — Would like to support Doug Mathers and Mario Pagni in what they said. He also agrees with Paul. He was looking forward to getting through all the issues. It has been tough on everyone. He wanted to solve issues such as dumpsters in the parking lot and things that will make our training center more useful to our firefighters. R. Nelson — would like to thank the Chief for his hard work and working 2417 since he has been here. She also wanted to thank the volunteers for all their hours away from their families. There are two types of procedures and guidelines, operational and administrative. She sees the Board as advisers on the administrative side. The Chief was qualified to deal with the operational and administrative. It would be a review for the board on the administrative procedures. More research was required to understand our roles and responsibilities as a Board. J. Halcomb — He sees both sides of this issue with the procedures and guidelines. He would entertain if the Chief would provide the board with a list of where he was going with his procedures. Maybe that would give forethought as to which ones might want to be looked at. That would help us down the road. Maybe by the next meeting we could have that list. 12. NEXT MEETING SCHEDULE Next Regular Meeting will be May 3, 2016. 13.ADJOURNMENT HALCOMB moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:36 PM. SUBMITTED BY: 7 ,,, d� � .� Date: �� �d 6 Jenne Clay, Boa Secreta KIB EngineeringlFacilities Department APP OVErl B Date: _]!' `/0 L20& Chair Scott Arndt Fire Protection Area No. 1 Board Regular Meeting April 5,2016 Page 4of3