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2016-01-05 Regular Meeting r� Kodiak Island Local Emergency Planning Committee (LEPC) Emergency Services Organization (ESO) - Quarterly Meeting January 5,2016 Quarterly Meeting 1:30 p.m.-Borough Assembly Chambers Welcome And Introductions CHAIR MULLICAN called to order the January 5, 2016 Local Emergency Planning Committee& Emergency Services Organization Quarterly Meeting at 1:30 p.m. Attendance Members Present: Others Present: Jerrol Friend Priscilla Dawson Eric Olsen Sally Donnan Jim Mullican Mary Guilas-Hawver Darsha Spalinger Debra Marlar Tom Trosvig Bill Morrow Stacy Studebaker Bob Tucker Mike Dolph Jocene Warnecke Rich Cherkauer Monique Lewis Ann Ellingson Sara Mason Rhonda Wallace Chief Rue, Bayside Fire Dept. Elsa DeHart Jack Maker Drew Herrman Aimee Kniaziowski Kathrynn Hollis-Buchanan A quorum was established Recognition of Voting Members Approval of Minutes a. June 30,2015 Regular Meeting b. October 27,2015 Regular Meeting Jerrol Friend MOVED to approve the June 30,2015 and the October 27, 2015 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Approval of Agenda Aimee Kniaziowski MOVED to approve the agenda. RE El ED VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Public Comment None Reports of Sub-Committees None WUROI)GH CUMICS OFFICE KODIAK Old Business a. Incident Command System(ICS)Training(Jack Maker) Jack Maker stated if anyone read the Chiniak Fire After Action Report and the article in the paper it points out that we don't have the depth we need on our Incident Management Team. He stated we are in need of people to get up to speed with ICS trainings, which are online,and he's included an email with all the links. Jim Mullican gave a report on ICS training that builds on itself.The ICS 100 class is the baseline class Page 1 of 9 that helps you learn how the system works.As you progress up you learn more. You have to take 100, 200,700, 800,and then you go back to take 300 and 400.The 300 class is a formal classroom setting in a group. He explained the process of the trainings. In these incidents, we stand up the EOC and deal with the entire community. We need to have people ready when these incidents happen. New Business a. Chiniak Fire Brief(Chief Mullican&Jack Maker) Jim Mullican stated it was quite the incident. A wild land fire of any size on Kodiak is unusual.A wild land fire on the road system is unheard of but that was the perfect storm that showed up so to speak. Lack of rain and heavy winds dried everything out and then all we needed was that spark. He hasn't been informed yet what the State Inspectors are saying caused the fire, he hasn't received the report yet so he can't say what caused it. It started in the Twin Creek area back off the road system. We were notified about 9:30 p.m.that there was a significant event going on in Chiniak. He went out to Deadman's Curve to look out across to see what we were dealing with. When we stand up the EOC we have maps in a room but you want to get the pulse of what you are looking at before you get into that because it helps to know how large it is and how fast it's moving. He realized it was big so he contacted Aimee Kniaziowski,the Emergency Services Director to let her know of this event so she came to Deadman's to see. We started the recall to stand up the EOC, shortly after we came together and came up with a basic plan. It was an incident in a location and of a size that initial response as in fire units to go put fire out was never an option.This was a public safety issue. Later we needed to get people out of the area.There was nothing we could do to stop it,and all we could do was go to Iife safety. From there we were thinking of how to get people out so we got buses and put medics on each of the buses. We also sent out an advanced life support ambulance with the crew to help get people out. Womens Bay Fire Department crew also went out that could feed back information for where it was safe for the people to go once we got set up and started the evacuation.The Chiniak Post Office was the best place to set up since the fire was moving in the other direction. We didn't transport anyone,everybody who came out was able to go out in their own vehicles. In town, we opened up the shelter at the middle school to put people up,we opened up the City Animal Shelter for people's pets,and we set up at the fairgrounds for livestock or larger animals. Our response revolved around getting information out,getting people a place to stay,and taking care of their animals. We didn't get through that initial response phase until about 3 or 4 am.That was when we had our first written incident action plan. From there the fire moved to where we lost sight of where the head of the fire was. It burned out towards the old airport and then turned south. b. Emergency Preparedness Conference Brief(Chief Mullican and Tom Trosvig) Tom Trosvig stated he attended the Fall Preparedness Conference because Maker was overwhelmed so he took his place. It was three days of general conference and then one day dedicated to the LEPC itself.The first three days were full days, and very structured.The topics covered were managing the media during a crisis situation,dealing with State and Federal Homeland Security, Red Cross and Disaster Assistance Programs, bomb construction materials,types of illicit drugs and other types of crime problems in Alaska, cyber threats,available health and social service assistance,Homeland Security Grant applications, response to aviation and terrestrial disasters,risk assessment for possible threats, and security threats to critical infrastructure.They really dwelled on cyber threats but to he doesn't fully understand them but he knows they are a moving target so we should be aware of anything that might be happening with the internet.The morning of the fourth day was dedicated solely to LEPC's and in the afternoon it was the State Emergency Response Commission. In the morning we went over a lot of things that would affect LEPC's. Some of the things he took away from it that might be critical with regard to infrastructure, security, or even drug or criminal activity was it's important to report all suspicious activities to responsible authorities. Kodiak is ahead of most communities when it comes to disaster planning with our Comprehensive Emergency Plan and our community outreach effort. Another thing brought up was that we,as Alaskans live on the tail end of a complex food and supply chain.All Kodiak residents should have emergency rations and other supplies on hand because if the ships or planes are prohibited from landing due to major disaster our local supplies will diminish in a matter of days.The Kenai LEPC worked with Kodiak Island Borough LEPC on the recent Chiniak wildfire and they desire to maintain close relations with Kodiak because we share many of the same disaster possibilities.To become more relevant, the SERC have decided that instead of having a semi-annual conference that they would actually have one Page 2 of once a year on the six month,the other six months they would come out to the LEPC's and actually provide training and interaction with our LEPC. Mullican stated he took classes on cyber threats and understands it more of what they were talking about. The primary focus was KEA for instance, KEA controls everything through a complex computer network that is proprietary, it's their own system. What they are talking about in the cyber threat is someone hacking into that system whether via the internet or hard hack, in other words go find a transmission line and actually cut the transmission line up to get into the system.They can create havoc, shut down power, take out whatever the computer controls at the dam, and that sort of thing. We need to ensure that we are taking steps to protect the system as much as possible. Maker stated,with regards to cyber-attacks, last fall he and Paul Van Dyke(IT Supervisor)attended last spring's conference that went through two days of cyber security. It isn't just how you can hack into systems and tweek the dam. One scenario given was hospital records were hacked into,they sought out employees that worked at the City Water Treatment Plant and got information to blackmail them into introducing too much chemicals into the water that caused chemical burns.They are going to happen and be underway before they are caught. If you run into something where your computer system is hacked, report it because there might be two or three other systems getting hacked and pretty soon you are putting two and two together and say what could happen. Maker stated he will cover the grant later and we have a lot of money to spend. Usually by now we have spent considerably more.A lot of that is funding and paying his wages for that conference. One person is automatically paid for by the State and the next conference is April 29,2016. We can utilize LEPC funds to send one other voting member on the LEPC. If the chair would entertain a motion to fund travel expenses for an LEPC voting member to the next Emergency Preparedness Conference not to exceed $2500. Kathryn Hollis-Buchannan MOVED to utilize LEPC funds to send one LEPC member to the next Emergency Preparedness Conference not to exceed$2500. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY c. Local Emergency Planning Committee Association Meeting Brief(Tom Trosvig) Covered above. d. October 10,2015 Fire Prevention Open House Brief(Chief Mullican and Jack Maker) Jim Mullican stated on October 10,2015 the City Fire Station held our Fire Prevention Open House for the first time. We had over five hundred people attend and there was a myriad of things for people to do and get engaged in.There were things for the kids to do to teach them fire prevention;the fire extinguisher prop,games for them but tailored to get them use to the fire fighters and medics so they won't be scared in a real situation. Maker set up for emergency preparedness to get that information out and Bill Morrow had the Red Cross stuff set up which they help us with our shelters and home preparedness things and getting out so we could install smoke detectors and things of that nature free of charge into people's residences.They just go through the Red Cross to sign up for it and then the fire service area should be responsible for that area would go into their homes to install them. Jim Mullican said it's important to get the villages involved heavily especially in those outlying villages that don't have large fire response that if something goes down it's get out of the house fast. Early notification really pays in the end. Mullican said at the open house we had representatives from all the fire departments so it wasn't just the city. It was a lot of fun. e. FY2016 LEPC Grant Brief(Jack Maker) Maker stated the this year's grant,we were funded at the same level as last year although it went up slightly. It was$13,900 last year and this year's total grant award was$14,343. We are in the beginning of our third quarter and we spent approximately$1,000 which most of that has been staff time for grant management and report writing. We have over$13,000 to spend. He'll address possible ways of spending that money shortly. Page 3 of 9 f. Local Media Emergency Preparedness Advertising Campaign(Jack Maker) Maker stated he'd like to propose that the LEPC pursue a local media Emergency Preparedness advertising campaign using our local radio stations and local newspaper.A lot of information we can pull right off of the DHS&EM website;what to do in an earthquake,tsunami,and preparing your seven day emergency kit.There's a lot of good information that we can get out there and we have the opportunity with this much money to pursue that. if the voting members do approve a motion he's going to seek input from the voting members and everyone on the LEPC list for topics. We need to do a better job at getting the word out there Jerrol Friend MOVED to expend up to$2,000 on a local media emergency preparedness advertising campaign. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY g. Use of LEPC funds for LEPC Member Attendance at the Spring Emergency Preparedness Conference (Jack Maker) Maker stated the open house at the fire station,one of the biggest grabs that we have right now is the disaster videos that we play on a 42"flat screen TV. It grabs people's attention and gets them over to the booth.Other things that other LEPC's have is the wheel of disaster, it's a kid's interactive thing which if you get the kids there you will get the parents there. It's like the wheel of fortune with different disasters on it,they answer a question about that disaster,such as what to do in an earthquake.All of the answers are in the background if they look around they are hanging up. Those types of things for these outreach events that we have will be a draw. We need something since we can't get the earthquake simulator every year,and the earthquake simulator was fantastic because we got tons of people come through our booth. We used the IT Department's flat screen TV last year and the year before at the Crab Fest and, unfortunately,something happened to it last year and they won't loan him a TV anymore. A new TV could be purchased using LEPC funds, we'll keep the box,we can transport it and don't have to worry about damaging it. Primarily it will be used at our outreach events. We have a base setup of disaster videos from all the different tsunamis,earthquakes,avalanches,news clips,and that sort of things.. Jerrol Friend MOVED to expend up to$600 to purchase a large flat screen TV to be used for disaster preparedness presentations throughout the year. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY h. Interactive Emergency Preparedness Training Aids(Jack Maker) Maker said he will contact the wood shop at the high school to see if they would be willing to make the wheel of fortune a project and put it together for us. We would pay for the materials. Drew Herrman stated the Baptist Mission and Island Trails Network also have woodshops that they could also do something like that. Darsha Spalinger MOVED to expend up to$500 for materials to construct portable interactive emergency preparedness training aids. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY i. Use of LEPC Funds to fly Incident Command System and Red Cross Instructors to Villages(Jack Maker) Jim Mullican stated one thing we need to think about is that we have villages throughout the island who are in desperate need of ICS training and the like. He is one of the primary instructors for the ICS training. We could go out to do the training but we also need to come up with funding to pay for the airfare and stuff to get out there. Some people are computer apt and some people are not computer oriented. We can teach those classes in a classroom event so they get the information,get it at a speed they understand link them together and cover the same information for the different ICS courses. Maker stated the villages have asked if there is any way we could help them. He doesn't know if we can use LEPC funds for this purpose but he does have feelers out with DHS&EM and they haven't gotten back to him.Not only for ICS training but for Red Cross instructors to fly to the villages for a shelter or Page 4 of 9 first aid class. If we can use these funds he thinks we need to pay more attention to our outlying cities and villages. Jerrol Friend stated the Regional Forum is coming up and that would be a good process for you to make a presentation.They may be able to stay in town a day or two. You would have all the villages in one spot at one time.That might be the best venue for you, it would be cheaper,and you have the people here.Get a hold of Robbie Townsend to see if that would work for you. Mullican agreed with Friend but it could be a two-pronged process so maybe we could get more people to come.One of the benefits of flying out there is showing that we do care, we do want to be there to help. We want to ensure that they are caring for themselves and we can back them up when they need it. Eric Olsen stated some other considerations for the villages, he likes the idea of going out to the villages because it shows them that we do care and they are not isolated.The internet in the villages is slow, in addition the State is losing money so our villages no longer have the position paid for anymore so we are losing VPSO's. Several villages have vacancies so when they don't have law enforcement presence it does go back to the community to stand up and take part in that. He agrees with both ideas. Mullican said we can get with the organizers to find out if there is a way to extend some time or even if it's not a full class we can gain some time to sit down to do a basic presentation.There is a lot of information we can combine down to give them so they glean as much out of it in a short time. j. LEPC Village Representatives(Jack Maker) Maker stated he will be pursuing or contacting the villages to encourage them to get a village representative that won't necessarily be a voting member at this time to teleconference in to the meetings. They could also coordinate a location and perhaps get other people within the village to listen to the meetings to see what we are doing. 2. Future Business for Discussion a. Other items of interest for the good of the order(Open Reports) Maker stated we will do the Emergency Preparedness booth at CrabFest and will coordinate with the Red Cross again to share that booth and try to get other agencies in there also. He'll start organizing that event and will be seeking volunteers to do two,three, or four hour shifts in the booth. He's also considering of forming a committee which he can do through email. If anyone is interested let him know. Mullican stated we are looking to bring the Emergency Services Council together in the near future so we can look at approving our Emergency Operations Plan that is in draft form for a while. The Emergency Services Director sent copies out to everyone quite a while ago. We will need to get everyone together to formally accept that so we could get rid of the big book and go down to the much smaller and more manageable book for our Operations Plans. Monique Lewis asked on the ICS training, will the 300 and 400 classes be only available to LEPC or other members of the community also. Mullican said once people have their 1,2, 7,and 8 we will put the word out that we are going to hold the class.The information just needs to be brought through. If you have people that you know need it you'll get his email on the list, he puts it together,they'll have an application to fill out,and they will have to furnish their ICS certificates for the 1,2,7,and 8. He will go up to 25 people and when the list is full we are done. If we don't fill the list we'll go until it is filled. Monique Lewis stated as far as Fire Preventions Programs, have you thought about putting together a rural program for the residents of Chiniak and Pasagshak where there is no fire service but there are things that they could be doing to protect themselves, prepare,know that when the Fire Department comes out and asks them to evacuate there's a reason for it,and those types of things. Mullican said he thinks that could work into some of the advertising that we're talking about.The State Forestry has a Fire Wise Program that is specifically deals with how far to keep brush cut back from the home and that kind of thing would help insulate homes against wild fires. Monique Lewis also stated for the possibility of maybe a professional exercise facilitation and design Page 5 of 9 service to get a full-scale exercise going for some of the things that you talked about,and tsunami sirens for Chiniak and Pasagshak area we can't hear the sirens here in town. She knows there use to be one at the library but it never really worked or at the school has never really worked either.Just a thought for the videoconferencing the ICS training for the villages,the schools probably have better internet than the individual homes or community buildings because they use videoconferencing to teach the kids so that may be an option for teaching the adults too. Mullican said as far as the tsunami sirens in Chiniak and Pasagshak, he knows they are there but if they are not functioning that information needs to be fed back to us. There are a few people in the audience who are taking notes to make sure we. Bob Tucker,Engineering& Facilities Director, stated that is already in the works and we do have some grant funding so as long as it runs through. We have a couple of sirens that aren't working and that grant funding is supposed to go towards repairing those sirens. It's in the works,the boxes are here,the assessments have been done,and so we are going to move forward with that. We'll go as far as the money goes. Mullican said as far as the large scale drills,we have the Alaska Shield, it's run every two years and they are large scale drills. We have one coming up in 2016.The State selects the venue for what that particular one is. We did one two years ago and it revolved around earthquakes and tsunamis to commemorate the 64' event.This one coming up is a terrorist/cyber-attack. He's one of the primary planners for it, we have things going on, and typically in those situations the EOC is heavily involved in those drills.The boots on the ground drill that's going to take place is a much smaller venue.The selection has been made for the event to bring it into some real world context that would fit our community. Lewis stated(inaudible). Mullican said the training itself revolves around the responders themselves;what we're going to do,how we're going to respond to it,whether we're doing like the previous one,the 64' event commemoration we stood the EOC up for many hours and ran through constant input saying OK,now this building is taken out,this is going on,here comes the wave, and they respond to that in there. The boots on the ground,we were holding a shelter drill at the same time, Providence was holding a mass casualty drill at the same time,and then in Emergency Services we were doing a building collapse where we actually had to go done to move large blocks of cement so we could get mannequins that were crushed, and that type of thing. We work those through community members,that's where the advertising will come into play heavily to what do we want our community to do when these things happen. Volunteer and that was something dealing with the Chiniak fire.Tremendous outpouring by our community,a lot of people coming forward with bedrooms for people and things of that nature. What it really brought up is the need for a volunteer coordinator to help bring those people together so we can get them all in one location and be able to say we need X number of bodies to do this, here's the list to call these people up and meet us at Safeway in two hours.They'll meet to check in,then they go out into the field kind of thing. We want the community involved. Most of these drills we don't bring the normal community members in to take part in it because they are not trained in how to deal with it as opposed to letting them know,keeping themselves ready,storm ready,tsunami ready,earthquake ready,have their food stuffs in their house so they can survive for that seven days,make sure they have their water,enough prescription medications so to cover them over a period of time,and stuff of that nature. Know what to do when the tsunami siren goes off. That's where that active advertising program would pay a lot of dividends. We are going to have to had wildland fires into it. Maker pointed out one of the things we got out of our After Action Meeting for the Chiniak fire was that we need to get back up to speed on our quarterly Table Top Exercises for the Incident Management Team and the EOC. We will be making an effort to ensure that that happens on a quarterly basis. We haven't had an exercise for a while and when you have Alaska Shield he,as Planning Chief will go review all of his materials and he'll be prepped when he knows it's coming.The Chiniak fire really caught everyone by surprise and he thinks everyone was a little rusty and we had to get into the books and just re-familiarize ourselves with everything. It takes some discipline to keep on top of that all the time without these Table Top Exercises.Table Top Exercises will better prepare us for the next event. Public Comment Page 6 of 9 Stacy Studebaker stated that she wants to revisit the question about the Pasagshak tsunami siren. She's a Pasagshak property owner who spends a lot of time there. One of the most familiar topics of discussion whether or not the tsunami siren actually works out there. She wants to know how we can find out when it is functional for sure,that would be really helpful. Bob Tucker stated presently it is not functioning. There's an issue to get power to it from where it is. With the power we thought we had permission and now we don't have permission so there's an issue with trying to actually get it hooked up and operational, not only the connection from town but electrical power as well. There's a couple of issues with that one. It is not operational. Maker said when it does become operational we can use our webpage and facebook page to get the information out. As an LEPC member, we will let you know and you can pass the word too. Social media usually touches someone who will tell others. Stacy Studebaker stated there is a Property Owner's Association in Pasagshak so if Maker could let her know she can let the association know(inaudible). Jim Mullican stated one of the things in the after action report was the need for the EOC to develop its own Nixie alerts and that way when people in Chiniak see the Nixie alert it would say the Emergency Services Organization or Emergency Operations Center so it would help alleviate some people asking why is KPD telling me I have to leave my home. If it's coming from the EOC, it's a different venue and has that authority. We could also get the tsunami alerts and chemical alerts out with directions as to what to do as well. The radio stations come up online to assist with those situations also. We have multiple ways of getting the information out. We are trying to work with the system we have and we have to find the finances to fix the rest of it. Maker stated borough staff is looking at what value of having our own Nixie account and what it could provide the borough because. The road systems could put out information, we could put out information for example, only temporary parking on borough roadways due to the fact that parking on borough roadways has on snow removal, and just messages like that. We're still looking into it. Drew Herrman stated when you are talking about the ICS recruitment and training, do you mean outside of the public employees. Are you looking to get the general public to be looking at that stuff? Maker stated right now, LEPC membership would be a welcome addition. We do have Coast Guard people that are trained in the ICS also. If we had a large event we would be tapping everybody that we could. ? stated about two years ago, the Coast Guard Auxiliary nationwide required members to get at least the 100 level and it's been a struggle implementing that. Locally,eventually we got good coverage by posting a volunteer at the library a couple times a month. It's one thing to say you can get the training,go online to do it, and a lot of people like having the hand holding and it has made a big difference with pretty good compliance that way. It's something you might consider. Just make available to whoever needs it and say we'll have someone sitting there at a certain time, drop by and we'll lead you through it. It really did help to get our numbers up. Maker stated, with regards to the ICS 100,200, 700, and 800 courses, he and Mullican are big advocates of if there's any way we can make it mandatory for city and borough employees. Right now the City and Borough Managers are very supportive. For the borough,we allow them to take these courses during working hours in their office. Without making it mandatory we would have to find people that have an interest in it and those are the types of people that we're looking for that actually are willing to look into it because those are the types of people that are going to stay involved in it and want to be there. Maker could get information out there in our advertising campaign. Page 7 of 9 Kyle Crow stated he has reviewed the Response Plan and he has quite a bit of background in this area with all the ICS training,and some experience involved in that with the Coast Guard. He has some concerns with the fundamental makeup of the organization and how it is structured and he is looking forward to learning more about it, taking a good look at that and whether it is in the best interest of the borough to continue to function with 100% reliance on the city to head this organization. Especially when it involves the villages and larger areas. In his experience and background, this is not a critique but just a comment, that someone such as yourself in your position would function as a basic and essential resource but rather than the lead with these big events. You have a lot of work to do with a lot of responsibility; you are an operational resource and a very valuable, essential one. The way he is seeing it operating is you have been basically placed in a lead slot, in a leadership position which he believes should be an elected official and not a bureaucratic position. He says bureaucratic, not with any derogatory content but more of a definition. Aimee Kniaziowski stated regarding Crow's comments, the borough and the city code require the City Manager and she doesn't know how long ago that was decided it would be the City Manager would be responsible for that but the big joke was that the city had the guns and trucks, we had the resources to put toward it. It's always been that way. If that's something the elected officials themselves in the code, that's certainly fine. She's never heard of an elected official leading the Emergency Services Center but it doesn't mean it couldn't be looked at here if that's what the community wanted. From a city perspective, it puts a great deal of strain and she thinks Maker and other borough officials would agree that we spend hundreds and hundreds of hours in training in doing this. This is truly an auxiliary thing for us, but we've been trained and committed to doing it and it's worked alright. We just don't have the depth that we need for community members so this is a good organization that we can pull from, people that are committed like Tom Trosvig and people from that kind of background that are willing to get the appropriate training and step up to help backfill some of those positions, but it is in both codes and has been there for a long time. She does know from her attendance at the Preparedness Conferences, it's an unusual situation, most boroughs have a paid position that handles it, not an elected, but a paid position, or an office like the Kenai Peninsula Borough. It takes money. She doesn't know what the answer is, it's an unusual situation in Kodiak. Maker stated the system we have now does work, it gives us a larger pool, it gives us what depth we have without the joint City/Borough IMT and Emergency Operations Center. We just wouldn't be able to do it and he re-emphasized what Mullican just said, we've ramped up the EOC for actual events at least four or five times in the last three years as well as for AIaska Shield and table top exercises. If you want to see the city and borough work together that's probably best venue you will see, it is seamless and flawless, no questions asked, everybody gets along. The stress level in our EOC, the way we work together, is low and that was one of the positive comments we got from the Alaska Shield Exercise. Kyle Crow said the only issue he has is that the authority that is placed in a non-elected official, the overriding authority, and the overriding responsibility. In his experience, for example in the Coast Guard Base Kodiak, the commanding officer is the lead and the largest issues he doesn't have all that training and relies heavily on his experts;the Fire Chief and the Marine Safety Detachment, now that would be the role of what our Fire Chief is doing here. In this particular case we have placed all that authority on a non-elected official and if you look at the Emergency Response Plan,that authority has the authority to impose law, to create law on the fly without any committees or anything else in a worst case scenario.That is where he believes the highest elected official,and his suggestion would be the Borough Mayor be placed in that position to be able to observe and make those tough calls rather than a hired staff position. He's not saying that that person would be in the lead position would have the experience or all the training and Page 8 of 9 participate in all the training events but that he occupy that position as a figure in the Response Plan and that he has overriding authority. Crow thinks the mayor is in the best position to make those leadership calls when the big events happen. Quite obviously, Crow is sure he would be in a real life situation deferring a great deal of that day to day, hour to hour, minute to minute, operational supervision and direction to be coming from his appointed staff members that do have those qualifications and tools. Mullican said he brought up some good points and he encouraged Crow to attend some of the trainings. We talk about the Emergency Operations Plan. You are correct,the Emergency Services Director does have a lot of administrative power but that's backed up by the Emergency Services Council which the mayors are on and has to approve any kind of law that you are talking about. That has to be done through them and then the sidebar to them is bringing in the elected officials, and the elected officials work with the Emergency Services Council who gives direction to the Emergency Services Director.That's how the system is designed. The Chiniak Fre, for instance, was a very fast moving, very much still in a response mechanism until the forestry people got here so we never got down to the event where any of that stuff needed to be brought in to bring in the Emergency Services Council to bring in the council and assemblies to have their input through the proper chain of command to give direction to the Emergency Services Director so they can then disseminate them out amongst the different organizations and assignments. They do have input there, it's not that you have one person who's essentially the king or queen of the whole command. There is venues that are brought stuff into it but there has to be a single point of control to render out aid. Again here the Emergency Operations Center typically (inaudible)the Incident Commander. In this instance because it was a single point incident, it's unusual for the EOC to step up to that position and that's what we did in this Chiniak fire. The primary focus of the EOC is to make sure that everyone gets what they need, in the order that's set down by the Emergency Services Director who receives direction from the Emergency Services Council during these longer and larger events. The elected officials absolutely have input into these but the elected official inside running the EOC, he doesn't know of any in the State of Alaska that has an elected official inside their EOC. They have their positions in either the Emergency Services Council or they have a position in the elected official's body that brings information to the Emergency Services Council. Next Meeting b. April 5,2016 c. Next LEPCAISERC Meetings—April 29, 2016 d. Next Division of Homeland Security& Emergency Management(DHS&EM)Bi-annual Preparedness Conference—To Be Determined Adjournment Mayor Jerol Friend MOVED to adjourn. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CHAIR MULLICAN adourned t, meeting at 2:53 p.m. KODIAK IS AND lROUG LOQ,, E �-,RG RY PLA " COMMITTEE By: Ji ulli n, Chair PPROVED: May 3, 2 l6 Page 9 of 9