2016-02-09 Regular Meeting FIRE PROTECTION AREA NO.1 BOARD REGEIVED
REGULAR MEETING '"' "°' """
February 9,20116 6:05 p.m.
BAYSIDE FIRE HALL Ilylk:l 3 20
1. CALL TO ORDER
KA
CHAIR ARNDT called the regular meeting to order at 6:05 PM ......,, p„ ��H 'G ry a
2. ROLL CALL
Board Members present were Richard Carstens, Chair Scott Arndt, Jeff Halcomb and Paul Van
Dyke. Also present were Chief Howard Rue and Secretary Jenny Clay. Board Member Rebecca
Nelson joined meeting by teleconference at 6:53 PM
3. ACCEPTANCE/APPROVAL OF AGENDA
HALCOMB moved to accept and approve the agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF MINUTES —January 5,2016
CARSTENS moved to approve the regular meeting of January 5, 2016
Halcomb noted in item number 1 that Chair Arndt replace Chair Nelson in the Call to Order as
Nelson was no Ionger Chair. Secretary CIay will correct error.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5.ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
VAN DYKE moved to acknowledge receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6.VISITOR COMMENTS None.
7. CHIEF REPORT
Chief Howard Rue gave a power point presentation showing Fire and EMS calls;
accomplishments of the Department including communications with ISO on rating, hiring of two
fire fighters; all equipment and fire house were cleaned, repaired and organized; put into
operation a computer program for all record keeping; the office was rewired and painted; and
had training with City of Kodiak Chief Mullican. He also reported that 25 volunteers came to
Monday night drill. There will be a firefighter 1 class sponsored by the City of Kodiak. Thanked
all the volunteers who stepped up to assist the Chief.
8. CHAIR REPORT
Fire Protection Area No. 1 Board Regular Meeting February 9,2016
Page 1 of 4
Chair Arndt informed the Board that the Chief has been in the apartment since January 2016.
Windows have not yet been replaced due to budget contraints. They are waiting on the
electricians before putting in washer and dryer.
r
9. NEW BUSINESS
A. AED and Phone Automatic Dialer System in Exercise Room
Chief Rue tasked volunteers to look at the exercise room for safety issues. They found that there
was no emergency phone in the exercise room and it also would be a good place for a
defibrillator. Chair Arndt recommended to the Board a quote on a Zoll AED and Phone
Automatic Dialer System including cabinet with an alarm system in the Exercise Room to
Aksala Electronics. He also will be providing a telephone restrictor and auto dialer which will
automatically dial 911 in an emergency. The AED was compatible with Fire Department and
Hospital. Aksala quote was $2,319 for the entire project.
VAN DYKE MOVED to approve the purchase of the stated equipment for $2,319 from Aksala
to purchase equipment for KARES to install in the exercise room.
ROLL CALL VOTE ON MOTION CARRIED 4 TO 0.
B.Action Training Online
Chief Rue explained that the online training would provide for volunteers who missed
EMS/EMT training. They would take the training and receive the credit online. The Online
Training would be in effect for two years. Volunteers will be offered a firefighter 1 course
followed by an expedited EMS course. The cost of this class would be $900.
VAN DYKE MOVED to approve the online training for$900.
ROLL CALL VOTE ON MOTION CARRIED 4 TO 0.
C.Boat Trailer for Raft
Chief Rue spoke to the Board regarding their rescue boat that was being stored on top of Squad
10 by a strap. He believed it was unsafe due to weather conditions and volunteers trying to
unstrap it during an incident. He was considering a small boat trailer to be towed behind a pickup
truck for an incident. He received two quotes. Board discussion ensued.
VAN DYKE MOVED to authorize the purchase of a boat trailer from Amazon for $529.99 with
free shipping or adding shipping if needed.
HALCOMB MOVED TO AMEND the purchase price up to NTE $750.00 to accommodate a
bigger trailer if necessary.
ROLL CALL VOTE ON AMENDED MOTION CARRIED 4 TO 0.
Fire Protection Area No. 1 Board Regular Meeting February 9,2016
Page 2 of 4
ROLL CALL VOTE ON MAIN MOTION CARRIED 4 TO 0.
D. Purchase of Used/Refurbished Pagers
Chair Arndt reported that Chief Rue would like to change the way radios are handled and more
pagers would be needed to accomplish this. He received a quote from Aksala Electronics for
used Minitor V pagers. The Chief has requested to purchase 20 of these pagers at a cost of
$149.77 per pager. The total cost would be $2,995.40 which included new battery, a case for
each and programming. To provide another quote he was unable to find used pagers and had to
get the 2"d quote on new pagers which were considerably more. Chief Rue did not have enough
radios or pagers for each volunteer so that they could respond to a call. Due to past
mismanagement pagers are missing. This was also a cost effective way to start building a
program to eventually buy new pagers. Aksala will repair pagers as needed. KARES group will
be responsible for radios by keeping track of serial numbers and who they are distributed to.
CARSTENS MOVED to purchase 20 Minitor V from Aksala for$2,995.40.
ROLL CALL VOTE ON MOTION CARRIED 4 TO 0.
E. Replacement of VHF Base Station Antenna
Chair Arndt explained that water had come through the antenna to the cable and connection.
Aksala Electronics was the only vendor that could handle this work in town and therefore was a
sole source vendor. Pricing includes installation and use of temporary antenna for base station
radio. Pricing does not include specialty equipment such as a man lift. Aksala estimated quote of
$1,828.00. Arndt recommended an amount NTE $2,000. KARES and Fire Volunteers would
assist in mounting the cable on the inside of the hose tower.
HALCOMB MOVED to approve the purchase of the antenna and all related hardware NTE
$2,000.
ROLL CALL VOTE ON MOTION CARRIED 4 TO 0.
F.Authorization to Purchase Shelving & Storage Cabinets NTE$8,000
Purpose to correct OSHA Violation
Chair Arndt requested authorization to purchase Shelving and Storage Cabinets to correct the
OSHA violation. They will contact OSHA regarding what type of shelving and storage cabinets
were required. The intent was to use industrial warehouse shelving which was heavily rated. The
intent was remove the old mezzanine located in bays 1 and 2 and remove shelving in the
mechanics area. Whatever funds are used would go against the OSHA fine.
VAN DYKE MOVED to authorize purchase of shelving and storage cabinets, NTE $8,000 for
the purpose of correcting the OSHA violation.
ROLL CALL VOTE ON MOTION CARRIED 4 TO 0.
Fire Protection Area No. I Board Regular Meeting February 9,2016
Page 3 of 4
G. Purchase IFSTA Manuals and Workbooks for Training
Chief Rue informed the Board Manuals and workbooks were needed for training with City of
Kodiak Chief Mullican. This will provide our volunteers with the information needed to take
State of Alaska testing. They would need 12 Manuals and workbooks at $107 plus shipping. The
manuals can be used for future training. Chair Arndt recommended a NTE$1,500.
Chair Arndt noted Board Member Rebecca Nelson joined the meeting per teleconference at 6:53
PM.
HALCOMB MOVED to purchase the IFSTA Essential Manuals and Workbooks for training
NTE$1,500.
ROLL CALL VOTE ON MOTION CARRIED 5 TO 0.
H. Replace Corroded Front Siren Grill,Tow Eyes,Speaker Horn and Air Horn
on Squad 10
Chair Arndt produced a quote from Hughes fire Equipment, Inc. for the Board. Chief Rue had
reported corrosion of various chrome parts on Squad 10 including Front Grille/Siren, tow eye
assembly, speaker and air horn. 2"d Quotes were being obtained to get lower pricing. Arndt
believed it could be fixed for about$2,000.
CARSTENS MOVED to replace the stated items on the quote NTE$2,200.
ROLL CALL VOTE ON MOTION CARRIED 5 TO 0.
I. Draft Budget Review to advance to a Public Hearing March 1,2016
Chair Arndt reviewed each item of the Budget Worksheet with the Board. Board discussion
ensued.
VAN DYKE MOVED to approve the draft budget to the public hearing on March 1, 2016.
ROLL CALL VOTE ON MOTION CARRIED 5 TO 0.
10.VISITOR COMMENTS
None.
11.BOARD COMMENTS
D. Carstens—None.
J. Halcomb - None.
Fire Projection Area No. I Board Regular Meeting February 9,2016
Page 4 of 4
Paul Van Dyke —Even though money was authorized for a few expenditures at this meeting, the
budget worksheet showed how much money was not spent. He appreciated Doug Mathers who
held the station together and saved money that can be used by the station and our new Chief. He
asked Chief Rue for a copy of his proposal plan for his first year he provided at his interview for
Fire Chief. He appreciated his report and that he was hitting some of those metrics laid out to the
Board. He was glad we were moving forward.
R. Nelson —None.
S. Arndt—Thanked everyone for their attention during the Budget review.
12. NEXT MEETING SCHEDULE
Next Regular Meeting will also be a Public Hearing on the Budget and was scheduled for
Tuesday, March 1, 2016 at 6:05 PM.
13.ADJOURNMENT
VAN DYKE moved to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting was adjourned at 7:32 P .
SUBMITTED BY:
Date �
J �nny Clay, card Seca .ary ��
KIB Engineering/Facilities Department
APPROVED Y:
Date: —
Chair Scott Arndt
Fire Protection Area No. l Board Regular Meeting February 9,2016
Page 5 of 4