2016-02-25 Regular Meeting ARCHITECTURAL/ENGINEERING REVIEW BOARD
REGULAR MEETING
February 25, 2016, 5:30 p.m.
Projects Office Conference Room MAR " '
CALL TO ORDER iz m�.` e'ra" .—QK1s 73FTIce
CHAIR ARNDT called the meeting to order at 5:30 p.m. KOI�AK ALASKA
ROLL CALL
Board Members present were Chair Scott Arndt, Bill Barton, Cliff Ford, Steven Neff, and Colin
Young. Kelsea Kearns and Rick Ryser were absent.
Also present were Mayor Jerrol Friend and Matt Gandel, Project Manager from KIB
Engineering/Facilities. Tony Yorba from Jensen Yorba Lott and Brian Pekar from RSA
Engineering were present telephonically.
A QUORUM WAS ESTABLISHED.
APPROVAL OF AGENDA
NEFF moved to approve the agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES— December 8, 2016
FORD moved to approve the minutes from 12/8/2015.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
REVIEW OF 66% DOCUMENTS:
PETERSON BOILERS AND CONTROLS
Scott Arndt questioned changing the heating system from water to glycol. Matt Gandel said it
was a School District request. Cliff Ford brought up the possibility of using at least one electric
boiler to take advantage of future excess power available from KEA. JYURSA will look into this
option, or at least reconfigure the boiler room to leave space for a future electric boiler. There
was discussion of replacing the roof to the boiler room; this is the preferred option.
NEFF moved to approve the 65% documents for the Peterson Boilers and Controls project.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
PETERSON 1 MAIN GYM FLOORING
Bill Barton questioned why there wasn't a spec book to review, instead of just product cut
sheets. JYL will provide a 65% spec book for review at a future meeting. The Board agreed to
postpone a vote on the 65% documents until that meeting.
Architectural/Engineering Review Board February 25,2016
Regular Meeting Page 1 of 2
ARCHITECTURAL/ENGINEERING REVIEW BOARD
REGULAR MEETING
February 25, 2016, 5:30 p.m.
Projects Office Conference Room
EAST ROOF 1 KMS BUS CANOPY
Scott Arndt requested a key plan to show the location of the work at each school. There was
discussion of making the work at each school its own project. Matt Gandel will follow up with the
State DEED to see if that is allowed. There was discussion of replacing the steel framing for the
KMS Bus Canopy, rather than painting it. JYL will discuss with the structural engineer to see if
this would require additional foundation work.
YOUNG moved to approve the 65% documents for the East Roof 1 KMS Bus Canopy project.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
PUBLIC COMMENTS
None
STAFF COMMENTS
Matt Gandel asked the Board to consider its future meeting schedule, taking into account the
DEED requirements for bid period and deadlines for Assembly meetings. The Board agreed to
schedule a meeting on March 8, 2016 at 5:30 pm to review the 65% documents for the Peterson
1 Main Gym Flooring project, and a meeting on March 15, 2016 at 5:30 pm to review the 95%
documents for all three projects. The 95% documents will be provided to the Board no later than
March 11, 2016.
BOARD COMMENTS
Bill Barton asked if there had been a Projects Report for January. Matt Gandel said he typically
sends them after they are received by the Assembly; he will follow up.
ADJOURMENT
BARTON moved to adjourn the meeting
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
MEETING ADJOURNED AT 7:57 P.M.
Respec"ly submitted:
Matt Gandel, Projects Manager Date
Scott Arndt, Chair Date
Architectural/Engineering Review Board
Architectural/Engineering Review Board February 25, 2016
Regular Meeting Page 2 of 2