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2015-12-01 Regular Meeting FIRE PROTECTION AREA NOA BOARD - , REGULAR MEETING December 1, 2415 6:05 p.m. II4 2 1016 BAYSIDE FIRE HALL 1. CALL TO ORDER K 01-IAK, CHAIR NELSON called the regular meeting to order at 6:08 PM 2. ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson, Scott Arndt, Jeff Halcomb and Paul Van Dyke. Also present were Acting Chief Bruce McNeil and Secretary Jenny Clay. 3. ACCEPTANCE/APPROVAL OF AGENDA ARNDT moved to accept and approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT ARNDT moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES - November 10,2015 ARNDT moved to approve the regular meeting of November 10, 2015. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. CHIEF REPORT None. 7. CHAIR REPORT Chair Nelson reported there were six volunteers in the 40 hour recruit class which started two weeks ago. The Salvation Army had requested assistance with delivery of dinners on Monday, December 21St. The same night could also be the annual potluck Christmas gathering. She will follow up with the new Chief on these items. She wanted to thank the Volunteers that have been cleaning up the station. The lease agreement was not back yet from the KIB lawyers. When Duane Dvorak, Resource Management Office receives it back he will let the Board know. S. STAFF REPORT None. 9. VISITOR COMMENTS None. 10. DISCUSSION ITEMS A. Apartment Flooring/Remodel Update Fire Protection Area No. 1 Board Regular Meeting December I,2015 Page I of 4 Arndt repgrtedpart. of the flooring was installed last weekend. Local Electric started their work. �. gg The interior doors +dill be delayed until next week. The countertops will have to be brought in by fcFklift as the hallway vVps too small. Register covers were being painted and will look like new. The vanity sink would be installed but the shower enclosure may be delayed. Projected L-completion date wa)end of December. u Howard Rue will be in Kodiak on Friday, December 4`h with his pickup and personal effects. Arndt requested the board provide some of the furnishing such as a table, beds, and couch for the apartment. This furniture would belong to the Fire Protection Area No. 1. Board discussion ensued. Moving expenses are usually up to one month's salary. As Mr. Rue will not have many expenses, the balance could be used to buy new or nearly new furniture for the apartment. ARNDT moved to authorize the board to furnish the apartment with a not to exceed (NTE) the moving allowance allowed by the Borough one month's salary. His actual moving expenses up here (travel expenses) deducted from the maximum of one month's salary. The Fire District would own the furniture. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. B. Update Apartment Lease Agreement Duane Dvorak, Kodiak Island Borough Resource Management Officer would update the Board on the new lease agreement for the apartment rental after the KIB lawyers reviewed it. C.Magnet Key card for doors Chair Nelson informed the Board the Borough Building as well as Kodiak Fisheries Research Center have the magnetic key card system for their doors. The computer would report who used their cards to enter and at what time. She would like all exterior doors to have the magnetic key card system. The cost would be for eight entry doors at $100 per door. Other interior doors could be considered later. Board discussion ensued. CARSTENS moved to move ahead with the magnetic key card for the doors system as soon as possible NTE $1,000 in cost. ROLL CALL VOTE ON MOTION CARRIED 4 TO 1. D. Election of Officers Chair Nelson opened up nominations for Chair. Carstens moved to nominate Scott Arndt for Chair. Holcomb nominated Rebecca Nelson for Chair. BALLOT VOTE ON MOTIONS CARRIED Scott Arndt 3 and Rebecca Nelson 2 for Chair. Nelson opened up nominations for Vice Chair. Arndt moved to nominate Richard Carstens for Vice Chair. Jeff Holcomb moved to nominate Paul Van Dyke as Vice Chair. Fire Protection Arca No. 1 Board Regular Meeting December 1,2015 Pagc 2 of 4 BALLOT VOTE ON MOTIONS CARRIED Richard Carstens 3 and Paul Van Dyke 2. 11. VISITOR COMMENTS Bruce McNeil — Need tires on the tender. He would recommend changing the tires after the winter season. Also wanted to talk to the Hughs mechanic about seals on the tender. Gabriel Maes — Wanted information on when the EMT classes would begin. Rebecca Nelson explained they would schedule classes beginning of the year. 12. BOARD COMMENTS Paul Van Dyke — At the last meeting comments were made about this being an advisory board. Comments were also made about fires, burn permits and other things in the community that affect the fire station. He talked to a person who was concerned about the burning in Jacksons Trailer Court. He looked into the situation. He would not have wanted to tell her that the board was just an advisory board. It would not have been well received. He looked in the Borough code at section 4.15.10 and it says the board supervises the furnishing of special services, therefore the board is supervisory. 4.20.30 the board shall participate in the administration of services and advise the manager. This code has strong language and the board is more than advisory. The hiring of a Fire Chief is action and not advisory. The apartment remodel happened because of the Board's actions. He was looking forward to the new Fire Chief starting. He thanked Bruce for acting Chief in Doug's absence. He was looking forward to more action from this Board in the future. He was glad there was a recruit class going. Jeff Halcomb — He concurs with Paul that regarding past Boards he has been on are all very action oriented. With the new chief coming on board it will be extremely important for this board to be engaged, meeting his needs and supporting him. He wanted to thank Rebecca Nelson for her work as the Chair and work she has done with the Chief and acting Chiefs. It was a pretty tough few weeks with inspections and ISO. There are things in the ISO report that are achievable. Look forward to a new year. Richard Carstens — There were a lot of highly trained individuals at Monday night drill who stepped up and put on a good joint drill with Women's Bay Fire Department. It wasn't perfect but was nice to see our training facility be used again. We were able to do it all safely with artificial smoke. There was good cooperation between departments. The new Chief will be here on Friday after having driven from Chicago. He would like to know when Chief Rue will come on board officially. He thinks Paul's comments were well thought out. The Board was in charge of the finances and so many things affect the finances. I feel honored to continue to be on the Fire Protection 1 Board and to serve the people. Scott Arndt — He was thinking of having a special meeting for the Chief on Monday, December 7'h, to administer the Oath of Office and introduction to volunteers and the Board. Chief Rue does have to check in with the Kodiak Island Borough HR Officer Lauri Whiddon. He thanked everyone for electing him Chair. There continues to be a lot of work to get done. He thanked Fire Prolection Area No. 1 Board Regular Meeting December 1,2015 Page 3 of 4 Rebecca for all her hard work of being the Chair in the last year. He thanked the Fire Department for the flowers for his wife's funeral. Rebecca Nelson — Being the Chair was a lot of work and her shoulders feel lighter. The project list will take Board members working behind the scenes to make progress. She thanked Bruce McNeil for stepping up as Acting Chief and helping with the Fire Streams recruit class. There was a lot of work done behind the scenes for that class. The ISO complaint to get our recruit numbers up can be fixed. We are taking action thorough having recruit classes. The OSHA projects are being worked on. The respiratory fitness program and physicals are being coordinated with the volunteers. The training center will be used on a daily basis. We have a lot to do as a team. 13. NEXT MEETING SCHEDULE Next Special Meeting was scheduled for Monday, December 7, 2015 at 7:00 PM. to welcome Chief Howard Rue. 14. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:15 PM. SUBMITTED BY: Date: Jenny Clay, Bo rd Secretary � �, KIB Engineering/Facilities Department APPROVED BY: Date: ....... ....::.... .......................................................... Chair Rxibecci.Nl Fire Protection Area No. 1 Board Regular Meeting December 1,2015 Page 4 of 4