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2015-10-15 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting October 15, 2015 A regular meeting of the Kodiak Island Borough Assembly was held on October 15, 2015, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Mayor Friend led the Pledge of Allegiance. Present were Mayor Jerrol Friend, Assembly members Aaron Griffin, Larry LeDoux, Chris Lynch, Dan Rohrer, Rebecca Skinner, and Dennis Symmons. Also present were Manager Bud Cassidy, Community Development Director Bob Pederson, Borough Clerk Nova Javier, and Deputy Clerk Jessica Kilborn. GRIFFIN moved to excuse Assembly member Frank Peterson who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA GRIFFIN moved to approve the agenda and consent agenda. ROHRER moved to amend the agenda by removing item 13.A.1 Contract No. FY2016-15, VOICE VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY. VOICE VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Special meeting minutes of August 27 and regular meeting minutes of September 3 and 17, 2015, were approved under the consent agenda. AWARDS AND PRESENTATIONS A. Resolution No. FY2016-17 Honoring the Public Service of Mr. Gregg Hacker to the Kodiak Island Community. Mayor Friend read the resolution into the record. ROHRER moved to adopt Resolution No. FY2016-17. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, LeDoux, Lynch, Rohrer, Skinner, and Symmons. Mayor Friend presented the resolution and plaque to Mr. Gregg Hacker. Manager Cassidy presented the Employee of the Quarter Award for the third quarter of 2015 to Jack Maker, Associate Planner/Enforcement in the Community Development Department. Kodiak Island Borough Assembly Regular Meeting Minutes October 15, 2015 Page 1578 Manager Cassidy presented a twenty-five year longevity award to Sharon Blakeslee, Programmer/Analyst in the IT Department, a fifteen-year longevity award to Brian Smith, Baler Operator at the Landfill, and ten-year longevity awards` to Jessica Basuel, Interpretative Specialist/Receptionist in the Engineering and Facilities Department and Dria Bray-Holloway, General Accountant in the Finance Department. Deputy Presiding Officer Rohrer led the Assembly in recognizing outgoing Deputy Clerk Kilborn for her years of service to the Borough. Community Development Director Bob Pederson provided an update on the department to the Assembly. CITIZENS' COMMENTS Stephen Taufen spoke on the North Pacific Fishery Management Council meetings held in Anchorage the week of October 6. Theresa Peterson, Pat Holmes, Lindsey Cassidy, Andy Schroeder, Astrid Mueller, Bill Murdock, Barbara Rabold, Bruce Schackler, Mike Sirofchuck, Robert Stauffer, Stacy Studebaker, Andrew Joca, Bill Roberts, Mary Lukens, Jill Wittenbrader, Ben Millstein, and Joseph Stanton spoke in support of Resolution No. FY2016-13. Mel Stephens and Neal Cooper spoke in opposition of Resolution No. FY2016-13. Stacy Fields asked for support for her nomination of Team Mom of the Year for her efforts with the Kodiak Football League. Dave Masinter and Judi Kidder spoke on the Jackson Mobile Home Park issue and the topic of homelessness in Kodiak and across the state. COMMITTEE REPORTS None. PUBLIC HEARING 1. Ordinance No. FY2016-08 Rezoning Lot 3A, Block 2, Tract F, Old Harbor Subdivision from R1-Single-family Residential District to R2-Two-family Residential District (P&Z Case No. 16-002). LEDOUX moved to adopt Ordinance No. FY2016-08. The rezone request was part of an effort by the Kodiak Island Housing Authority (KIHA) to provide affordable housing in the City of Old Harbor. KIHA had four low income families on a waiting list for housing in that community. All residential land in Old Harbor was zoned R1, which limited construction of new housing to single-family residences. Approval of the rezone would allow KIHA to construct a two-family residence that would better accommodate the community's housing needs. The Planning and Zoning Commission held a public hearing on the rezone request at its September 16, 2015 regular meeting. The Commission voted unanimously to recommend that the Assembly approve the rezone. Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the public hearing. Kodiak Island Borough Assembly Regular Meeting Minutes October 15, 2015 Page 1579 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: LeDoux, Lynch, Rohrer, Skinner, Symmons, and Griffin. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Successfully moved 250 tons of metal out of Akhiok • Promotion of Jack Maker to Associate Planner, hiring of a Fire Chief at Bayside Fire Hall and Landfill Leachate Treatment Plant Operator Lead MESSAGES FROM THE BOROUGH MAYOR Mayor Friend encouraged the public to participate on the Solid Waste Advisory Board survey regarding solid waste collection. UNFINISHED BUSINESS A. Resolution No. FY2016-13 Supporting Negotiations Between the Borough and Leisnoi Native Corporation to Develop the Terms of a Conservation Easement for Habitat Preservation and Public Access on Land,at Termination Point. The resolution was postponed from the October 1 regular Assembly meeting. The motion before the Assembly was to adopt Resolution No. FY2016-13. The Borough had been provided an opportunity to sponsor a conservation easement on a large parcel of land in private ownership commonly referred to as Termination Point. As described in the attached backup material (previously presented to the Assembly at the work session on September 10, 2015), the purpose of the easement was to preserve certain habitat values for species that were injured during the Exxon Valdez Oil Spill. The easement would restrict development of the land, but would allow certain traditional uses for the land owner. An additional benefit the easement would provide was the creation of public access on these lands. Negotiations between the sponsor (Borough) and land owner (Leisnoi, Inc.) would be facilitated by the Great Land Trust which had a great deal of experience in these matters. The facilitation included determining the value of the easement and presenting the easement to the Exxon Valdez Oil Spill Trustee Council for approval and funding. It was not expected that the management of easement land at Termination Point would have a substantial impact on the Borough budget or risk management liability. ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO: Lynch, Rohrer,,; Griffin and LeDoux (Ayes), Skinner and Symmons (Noes). NEW BUSINESS Contracts 1. Contract No. FY2016-15 Agreement for Professional Services to Obtain a Chiniak Timber Fire Damage Assessment and Management Recommendations. This item was removed from the agenda. Resolutions 1. Resolution No. FY2016-11 Participation in the AMLJIA Loss Control Incentive Program, ROHRER moved to adopt Resolution No. FY2016-11. The resolution would authorize continued Borough participation in the Alaska Municipal League Joint Insurance Association (AMLJIA) Loss Control Incentive Program, The Borough had participated in the Loss Control Incentive Program since 2006. Participation in the program Kodiak Island Borough Assembly Regular Meeting Minutes October 15, 2015 Page 1580 required the resolution as well as monthly safety committee meetings, bi-annual facilities self- inspections, and employee safety training. It was required that a resolution be adopted annually in order to be eligible for the discount of$20,000 on the Borough's contribution. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Rohrer, Skinner, Symmons, Griffin, LeDoux, and Lynch. 2. Resolution No. FY2016-12 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records. LEDOUX moved to adopt Resolution No. FY2016-12. KIBC 2.40.160(B) Disposal of records provided for the Assembly to authorize by resolution the disposal of the records to be destroyed. The annual record destruction process was followed which included department directors reviewing and authorizing the destruction of specific records attached, review by the Borough Attorney, and final authorization by the Borough Assembly. The Borough Attorney found no records on the lists provided to have unusual legal, administrative, or historical interest. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Symmons, Griffin, LeDoux, Lynch, and Rohrer. 3. Resolution No. FY2016-15 Extending a Disposal of Land as Referenced in Resolution No. FY2014-19, for up to 27,720 Square Feet, Located on Top of the Active Landfill at 1203 Monashka Bay Road by License Agreement FY2013-15 And Amendment FY2013-15A to Allow the City of Kodiak to Temporarily Produce Class B Compost Until January 31, 2016. ROHRER moved to adopt Resolution No. FY2016-15. � The Borough previously entered into an agreement with the City of Kodiak to allow the composting activity in the location while a new'dedicated composting facility was being developed. The new facility was expected to go online towards the end of October 2015. The biosolids being composted on top of the active landfill however could not be moved to the new facility until they completed the composting process. The proposed extension of time was intended to allow the process to continue until completion and allowed for adequate time to remove the remaining compost and demobilize any remaining equipment from the licensed area. ROLL CALL VOTE ON MOTION CARRIED UNIMOUSLY: Symmons, Griffin, LeDoux, Lynch, Rohrer, and Skinner. 4. Resolution No. FY2016-16 Ratifying and Certifying the Results of the Municipal Election Held on October 6, 2015. GRIFFIN moved to adopt Resolution No. FY2016-16. The local municipal election was held on Tuesday, October 6, 2015. Canvassing of the election commenced on Tuesday, October 13 and was completed on Wednesday, October 14 at 12:30 p.m. Per KIBC 7.40.020 Certification of Election as soon as possible after completion of the canvass, the Assembly shall meet in public session to receive the report of the canvass board. If, after Kodiak Island Borough Assembly Regular Meeting Minutes October 15, 2015 Page 1581 considering said report, the assembly determines that election was validly held, the election shall be certified by resolution and entered upon the minutes of the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, LeDoux, Lynch, Rohrer, Skinner, and Symmons. Ordinances for Introduction None. Other Items 1. Administration of Oath of Office to Newly Elected Officials. Clerk Javier administered the Oath of Office to the newly elected officials: Kyle Crow, Mel Stephens, and Dennis Symmons. Officials would take office on Monday, October 19, 2015. 2. Presentation to Outgoing Assembly Members(s). Mayor Friend presented plaques of appreciation to outgoing Assembly members Aaron Griffin and Chris Lynch. CITIZENS' COMMENTS Judi Kidder congratulated incoming elected officials and thanked outgoing Assembly members. ASSEMBLY MEMBERS' COMMENTS Assembly member LeDoux briefly reported on his discussion with Mr. Reed Oswalt regarding Chiniak timber and foresting in Kodiak. Assembly member Symmons spoke on the Chiniak Timber issue and he complemented Jack Maker on his presentation regarding the Emergency Services Organization. Assembly member Rohrer asked for a status update on the Anton Larsen Bay Dock project, encouraged the Assembly members to speak up on issues that concern the community, and thanked outgoing Assembly members and congratulated incoming Assembly members. Assembly member Skinner spoke on concerns regarding planning for projects and matters concerning the community. She reported on her attendance at the International Economic Development Council and North Pacific Fishery Management Council meetings in Anchorage. Assembly member Griffin spoke on his experience throughout his three-year term on the Assembly. Assembly member Lynch congratulated the Employee of the Quarter and Longevity Award recipients, wished Deputy Clerk Kllborn well, commended Borough staff for their hard work, and spoke on her experience during her tenure on the Assembly. Announcements Mayor Friend announced the next Assembly work session would be held on Thursday, October 29 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, November 5 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT Kodiak Island Borough Assembly Regular Meeting Minutes October 15, 2015 Page 1582 GRIFFIN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: LeDoux, Lynch, Rohrer, Skinner, Symmons, and Griffin. The meeting was adjourned at 10:30 p.m. KODIAK ISIi ''D BOROUGH ;u Amm;. T. Jerrol Friend, IWayor N4kaU Javier, MMC or gh lerk Approved on: December 3, 2015 Kodiak Island Borough Assembly Regular Meeting Minutes October 15, 2015 Page 1583