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2015-11-10 Regular Meeting FIRE PROTECTION AREA NO.1 BO. REGULAR MEETING November 10, 2015 6:05 p.m. BAYSIDE FIRE HALL EC 4 21015 1. CALL TO ORDER CHAIR NELSON called the regular meeting to order at 6:05 PM K01AAK,ALASKA 2. ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson, Scott Arndt and Paul Van Dyke. Also present were Acting Chief Doug Mather's and Secretary Jenny Clay. Jeff Halcomb was absent. Scott Arndt left the meeting at 7:00 PM. 3. ACCEPTANCE/APPROVAL OF AGENDA ARNDT moved to accept and approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT ARNDT moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES-October 13, 2015 ARNDT moved to approve the regular meeting of October 13, 2015. VOICE VOTE ON MAIN MOTION CARRIED UNANIMOUSLY. 6. CHIEF REPORT Acting Chief Mathers reported on the Insurance Services Office Report (ISO Report) which completed the analysis of the structural fire suppression delivery system provided for the community. The resulting classification was 515Y which was retrogression from the previous classification of 414Y. There was an OSHA inspection due to a complaint on October 26th. Scott Arndt was available to walk through with the inspector. Mathers was addressing the complaint by producing records and material for the inspector. Acting Chief Mathers discussed two proposals for the maintenance of the garage doors. Arndt requested a quote for the cost of the springs for the door and a third quote from a local vendor. Mathers informed the board of his upcoming vacation. Bruce McNeil would take over the Fire Department and Chair Nelson would take over the office portion in his absence. 7. CHAIR REPORT Chair Nelson discussed a possible recruitment class due to new recruits. Will keep the Board updated on the OSHA inspection. S. STAFF REPORT None. Fire Protection Area No. 1 Board Regular Meeting November 10,2015 Page 1 of 4 9. VISITOR COMMENTS Judi Kidder owns property at Jackson's Mobile Home Park as well as property on Lake View Drive. She received a call from Doug Mathers informing her she did not have a burn permit. She obtained a permit on May 11`h. She offered that the Borough should check their records. Kidder also complained about trailers being burned at Jackson's Mobile Home Park. She had been told that would not be allowed. There was a lot of black smoke which the building inspectors apparently found nothing wrong with. Dave Masinter confronted Rick Reyser about the burning of trailers in Jackson's Mobile Home Park. He does not believe it was reasonable to burn trailers in the park. He appreciated the Board taking this seriously. People's lives are getting disrupted. The Native Corporations did not want to disturb the residents was the reason they didn't purchase the park. No one knows how much fuel was in the ground as it used to be a dumpsite. Water pressure was just a trickle because the pressure was turned down due to a leak. Volunteer Byron Nixon spoke that his pants are torn and not safe in a fire. His radio should be on a toneout. Jim Pickett stated that he was sad Judi Kidder and others had to complain about burning at Jackson's. He was looking over his CME classes and was still missing one class he took November l 1-December 13, 2014 with Bob Himes at Bayside Fire Hall. He did sign the EMT refresher roster at the time. 10. DISCUSSION ITEMS Arndt moved to postpone Discussion Items A, B E and F until the next meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. C. Apartment Flooring/Remodel Update Arndt presented two (2) quotes to the Board for consideration for the apartment flooring and Davis Bacon wages to install. Arndt updated the board on the Remodel of the Apartment. ARNDT moved to purchase floor covering with installation for the apartment from Great Alaska Flooring Inc. for NTE$5,500. ROLL CALL VOTE ON MOTION CARRIED 4 TO 0. D. Update Apartment Lease Agreement Duane Dvorak, Kodiak Island Borough Resource Management Officer updated the Board on changes with the new lease agreement for the apartment rental. Board discussion ensued. 11.VISITOR COMMENTS Fire Protection Area No. 1 Board Regular Meeting November 10,2015 Page 2 of 4 Judi Kidder— Wanted to be clear that Doug Mathers asking for a burn permit when she had one was wrong and it was no way to do business. There was barely enough water to take a shower because of water pressure. If there was a fire in Jackson's Trailer Park, there would not be enough water pressure to put it out. We deserve adequate fire protection. Jim Pickett — Requested to know who the contractor of the apartment remodel was. JDA Construction was the lowest bidder. He reiterated that he refused to turn in his radio and EMS issued gear as well as control of the web site. These items will be turned over to the new Chief. The Fire Prevention Burn House was parked at the hospital. He reminded the Board they are not in charge of the volunteers. 12. BOARD COMMENTS Paul Van Dyke — He was alarmed the board voted Mr. Pickett to turn in his gear and gave a deadline. He was also concerned with the lack of action and the fact he was not answering to the Chair person. This has to stop. He knows things are happening behind the scenes but this was ridiculous. He appreciates Judi pointing out some of the failures of our burn permit system. He would like a discussion on the best way to handle that broken system. Richard Carstens — He is sorry that Mrs. Kidder had this incident happen to her. They will look into a way to fix this even if they have to go back to a manual system. Hopefully we will do better in the future. Rebecca Nelson There are many issues that the department continue working on. Rather than linger in the past and point blame the Board was trying to be part of the solution. The Board was attempting to not get stuck in the negativity as that will not turn the department in the correct direction. The Board had been working on the issues but things take time to turn around. Doug was handed a huge problem and we are here to support him and make the changes necessary. She apologized for the frustrations. 13. NEXT MEETING SCHEDULE Next Regular meeting was scheduled for Tuesday, December 1, 2015 at 6:05 PM. 14. ADJOURNMENT NELSON moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:15 PM. SUBMITTED BY: Date: I U (.� Jenny Clay, Bf0ard Secre'wry Fire Protection Area No., 1 Board Regular Meeting November 10,2015 Page 3 of 4 KIB Engineering/Facilities Department APPROVED BY: Date: Chair Rebecca Nelson Fire Protection Area No. I Board Regular Meeting November 10,2015 Page 4 of 4