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2015-10-13 Regular Meeting FIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING F.. m_ October 13,2015 6:05 p.m. BAYSIDE FIRE HALL q 1 20115 1. CALL TO ORDER } CHAIR NELSON called the special meeting to order at 6:05 PM 2. ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson, Scott Arndt and Paul Van Dyke. Also present were Acting Chief Doug Mather's and Secretary Jenny Clay. Jeff Halcomb was absent. ARNDT moved to excuse Jeff Halcomb. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 3. ACCEPTANCE/APPROVAL OF AGENDA ARNDT moved to accept and approve the agenda with one addition of 9A. Jim Pickett Correspondence. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT ARNDT moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES-July 27,2015 ARNDT moved to approve the regular meeting of July 27, 2016. Van Dyke moved to amend the minutes to strike, under roll-call, his title of Borough IT Supervisor. His presence was not as an official but as a citizen. VOICE VOTE ON AMENDED MOTION CARRIED UNANIMOUSLY. VOICE VOTE ON MAIN MOTION CARRIED UNANIMOUSLY. 6. CHIEF REPORT Acting Chief Mathers reported that the fire ban was canceled October 5, 2015 due to sufficient rain. The information was put on the web site, radio and face book. Mathers also reported to the board on calls by public. Would be getting quotes for door repairs as they are not in working order. Fire Protection Area No. I Board Regular Meeting October 13,2015 Page I of 4 7. CHAIR REPORT Chair Nelson discussed Fire Prevention Month of October with the board. The Fire Prevention open house on October 10'h at the City of Kodiak Fire Department was a success with 431 people attending. A combined effort of all Fire Departments in Kodiak were continuing Fire Prevention Month by reaching out to the schools. They were in the process of fit testing volunteers and USB upgrade to the Posi-Check which checks the Scot Paks. Continue to work on several projects such as training reports, account for CME's for the medics and entering the runs into Enfare system. 8. STAFF REPORT None. 9.VISITOR COMMENTS None. 9A.Jim Pickett Correspondence Arndt reported to the board regarding a-mails from Mr. Pickett and Acting Chief Mathers. Due to a-mails from Pickett who indicated that he was "Standing down from Fire and EMS calls", Chief Mathers asked Pickett to turn in his gear, radio and to turn over the Bayside Web Page. Arndt stated that did not happen and planned on discussing the situation with the Borough Manager, Bud Cassidy. Arndt talked with Pickett who stated he only reported to Rebecca Nelson. He said she made arrangements with him regarding Fire Prevention Month. Arndt wanted the Board to support the Chief in his efforts with Pickett. Board discussion ensued including comments by Jim Pickett. ARNDT moved to backing the Chief up. Mr. Pickett needs to turn in all his gear which means turnouts, radio and anything else that belongs to Bayside. He needs to turn the web page over with sole access to the Chief and if not the Borough needs to get involved. This needs to be done by this Friday, October 16, 2015. ROLL CALL VOTE ON MOTION CARRIED 4-0. 10. DISCUSSION ITEMS A. Volunteer Classification Policy Chair Nelson discussed with the Board the Volunteer Status Policy. She obtained the Standard Operating Guidelines from the State of Alaska Volunteer Association Page. A suggestion was made to add Recruits and Cadets to the list of volunteer types. B. PPE Gear issuetreturn policy Chair Nelson presented Standard Operating Guidelines for Protective Clothing for Bayside Fire Department including an individual equipment record form to keep track of equipment given to volunteers such as radios. Board discussion ensued. C. Apartment Flooring/Remodel Update Fire Protection Area No. 1 Board Regular Meeting October 13,2015 Page 2 of 4 Arndt reported the apartment was stripped including kitchen cabinets, trim, floor covering and doors. Electric and plumbing issues were addressed. The squeaky floor was refastened down. They are preparing to tape and paint the walls and ceilings. D. Generator Update Arndt updated the Board on the Generator project. RSA Engineering revised the drawings for the exterior generator. Staff was working with electrical contractor on the cost of installation. Revised generator pad drawings and electrical drawings would be provided to Building Department for the building permit. E. Develop By Laws Chair Nelson encouraged the Board to look over the material provided for the next work session. 11. VISITOR COMMENTS Roger Ouellette encouraged the board to make a policy on keeping the apartment in good shape. It seemed a lot of the damage was from neglect. Mike Dolph was impressed with the energy and diligence of the board. Jim Pickett would like to see the Fire Board step out of the operations of the Department. They are a hazard to the entire operation. Good old boy days are long gone. Policies and standards were not being followed. Byron Nixon wondered when the Chief would be start and if a recruitment class was going to be scheduled. Chair Nelson responded Chief Rue would start on December 4'h. There were application for new recruits but Acting Chief Mathers and Chief Rue would schedule that training. Chief Mathers agreed that he has four applications and would like to organize a class to begin training. 12. BOARD COMMENTS Paul Van Dyke — commented that the Board was making progress and believed the board and station are on the upswing. He watched the hiring process as a visitor and then ran in the election to be a board member. Going through the process gave him time to reflect on what it means to sit on the board and represent the community. He was excited to work on Bylaws and SOG's (Standard Operating Guidelines). He apologized for not engaging sooner to be a Board Member. He was excited to work on the board. Richard Carstens — hoped that the Department was well on its way to getting over our issues of the last several years. He did not want anything to get in the way of Mr. Rue's job that he was brought up here to do. Hopefully the issues would be substantially cleaned-up and Mr. Rue could start volunteer classes and help with everyone moving on as a department. Fire Protection Area No. 1 Board Regular Meeting October 13,2015 Page 3 of 4 Scott Arndt -Mr. Rue has signed up but he had questions which were submitted last Monday to the Borough. As of this Monday he had not received answers from the Borough about pay, vacation and retirement. He needs to get answers before we lose him. Rebecca Nelson—She agrees with a lot of the comments and hoped we were on the down swing. We can only go up from here. She hoped to work though the problems. There needed to be effort made to move forward. We have our homework as a board including SOG's (Standard Operating Guidelines and Bylaws. 13. NEXT MEETING SCHEDULE Next Work Session meeting was scheduled for Tuesday, November 10, 2015 at 6:05 PM. 14. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:43 PM. SUBMITTED BY: Date: J ny Clay, oard Secretr y KIB EngineeringlFacilities Department APPROVED BY: l �a Date: Chair Rebecca Nelson Fire Protection Area No. I Board Regular Meeting October 13,2015 Page 4 of 4