2015-06-24 Regular Meeting FIRE PROTECTION AREA NO.1 BOARD IVED
REGULAR MEETING - �
June 24,2015 6:05 p.m.
BAYSIDE FIRE HALL LA G 1101, 21011,5.
1. CALL TO ORDER BOR01jo�r CLERW 0FRC
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CHAIR NELSON called the special meeting to order at 6:07 PM KON ,
2. ROLL CALL
Board Members present were Richard Carstens, Chair Rebecca Nelson and Scott Arndt. Also
present were Acting Chief Doug Mather's, Mike Dolph, Jeff Halcomb, Borough IT Supervisor
Paul VanDyke, Borough HR Officer Lauri Whiddon and Secretary Jenny Clay.
3.ACCEPTANCE/APPROVAL OF AGENDA
ARNDT moved to accept and approve the agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
ARNDT moved to acknowledge receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF MINUTES-April 7, 14, 27, 28, 29,June 2, 2015.
ARNDT moved to approve the regular meeting of April 7'h and the special meetings of April
14th, 27`h, 28th, 291h and June 2, 2015.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. CHIEF REPORT
Acting Chief Doug Mathers informed the board that all ADD's have been updated with new
batteries and pads. E Dispatch which alerts volunteers of emergencies on their cell phone, needed
updating with current numbers. He would contact former Chief Himes to find out the password
until the new chief was selected. He was working with the Finance Department on Stipends for
the volunteers. ISO (Insurance Safety Office) would be in Kodiak September 2015. He had a
packet to complete before their arrival. He discussed the rating of Fire Protection No. I which
was a 4 in hydrant area and 8 in the non-hydrant area. This rating affects homeowners insurance
for the residents.
7. CHAIR REPORT None.
8. STAFF REPORT None.
9.VISITOR COMMENTS
Fire Protection Area No, 1 Board Special Meeting June 24,2015
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Paul VanDyke was looking forward to the Board hiring a new chief. He has his name in the hat
for the vacant seat on the Fire Board. He welcomed questions from the board.
10.ACTION ITEMS
A. Recommendation to the Fire Protection Board
ARNDT moved to postpone this to our meeting in July. Board discussion ensued.
ROLL CALL VOTE ON MOTION FAILED L TO 2.
B. Generator
Arndt read a memo from Matt Gandel which stated that the Borough Assembly approved the
contract for Pacific Power Generation for procurement of the generator and transfer switch on
May 27, 2015. The submittals were approved and the generator and switch are in production. It
was estimated that delivery would be in late July or August. Board discussion ensued.
C. Windows
Arndt discussed the window options for the Apartment with the Board.
ARNDT moved to approve the purchase of the windows for the apartment not to exceed
purchase order of$1,700.
ROLL CALL VOTE ON MOTION CARRIED 3 TO 0.
D. Apartment Remodel
Mathers suggested to the board the remodel should be done as quickly as possible as the new
Chief may need to stay either temporarily or permanently in the apartment. Chair Nelson
presented the list of repairs to the board. Board discussion ensued.
ARNDT moved to postpone details on the apartment to the special meeting on Monday,June 29,
2015 at 6:30.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
E. CHIEF HIRING PROCESS — Executive Session — Evaluation of Application for
Bayside Fire Chief Position
Chair Nelson requested a motion to go into Executive Session.
ARNDT moved to go into Executive Session for evaluation of applicants for Bayside Fire Chief
position
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Executive Session concluded and regular meeting was back in session.
Fire Projection Area No. I Board Special Meeting June 24,2015
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ARNDT moved to schedule interviews July 17'h for the three Fire Chief applicants. First
interview at 1:00 pm was Joseph Dilley, 3:30pm was Howard Rue and at 6:00 pm was Troy
Brevik.
ROLL CALL VOTE ON MOTION CARRIED 3 TO 0.
ARNDT stated for the record that Secretary Jenny Clay would pick up the two out of town
applicants at the airport on July 14'h and 151h.
11. VISITOR COMMENTS
Paul Van Dyke apologized to Mr. Brevik. He was informed by a member of the station that he
took a job off island. He did not realize Mr. Brevik was still going through the interview process.
In the postponement of new board members, he was concerned that only 3 board members would
possibly hold up the hiring process.
12. BOARD COMMENTS
R. Carstens—would have liked to see one more board member this evening.
S. Arndt — We have been operating with a board of 3 members for 6 months. One more month
would not hurt anything. It would not help to bring a new board member on the day of the
interviews. It would not be productive. We have had to agree throughout this process. Reminded
Chair Nelson she was going to get information on the phone bills as well as other information
requested for the board.
R. Nelson ---• Will try and work together as a 3 member board. It has been a slow process. She
pointed out that having a couple on the board had handicapped the process.
13. NEXT MEETING SCHEDULE
Next special meeting was scheduled for June 29, 2015 at 6:30 PM. The interviews will be on
July 17, 2015 starting at 1:00 pm, 3:30 pm and 6:00 pm with an executive session to follow
interviews.
14.ADJOURNMENT
ARNDT moved to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Fire Protection Area No. l Board Special Meeting June 24,2015
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The meeting was adjourned at 8:10 p.m.
SUBMITTED BY:
Date: nrrr.. ,.n
enny Clay, . 'oard Sec tary
KIB Engineering/Facilities Department
AP ED BY:
Date: -7
Chair Rebecca Nelson
Fire Prolection Area No. I Board Special Meeting June 24,2015
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