2015-04-07 Regular Meeting FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING RECEIVED
April 7,2015 6:05 p.m.
BAYSIDE FIRE HALL
1. CALL TO ORDER
CHAIR NELSON called the regular meeting to order at 6:15 PM BOROUGH CLERICS OFFICE
KODIAK.ALASKA
2. ROLL CALL
Board Members present were Richard Carstens, Chair Rebecca Nelson, Scott Arndt, Kiela
Pickett and Jim Pickett. Also present were Acting Chief Doug Mather's, Mike Dolph, Jeff
Halcomb, Douglas Payelle, Borough HR Officer Lauri Whiddon and Secretary Jenny Clay.
3.ACCEPTANCE/APPROVAL OF AGENDA
ARNDT moved to accept and approve the agenda substituting: IOC. Cabinets and Countertops
Replacement with IOC. Water Tender Project for April 7, 2015.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT
ARNDT moved to acknowledge receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF MINUTES
ARNDT moved to approve the minutes of February 25, 2015.
VOICE VOTE ON MOTION CARRED UNANIMOUSLY.
6. CHIEF REPORT
Acting Chief Mathers updated the Board on various training activities and fire calls. Engine 10
heat gauge showed the engine was overheating. The engine was found to be fine and a new
gauge and sensor was replaced.
7. CHAIR REPORT
Chair Nelson reported working with Acting Chief Mathers on the Aurora project, a system for
tracking training and run reports. The forms and latch manual for the Safe Kids Project — car
seat program have arrived. This was a program funded by donations.
8. STAFF REPORT
None
9. VISITOR COMMENTS
Douglas Payelle spoke regarding unauthorized persons entering Bayside Fire Department and
objects have ended up missing including a personal item of his. He suggested security cameras
Fire Protection Area No, 1 Board Regular Meeting April 7,2015
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be installed. He commented he would like to see emergency water and food stored in the Fire
Department as the public and Fire Fighter's families would look to them for support in case of a
disaster.
Acting Chief Doug Mathers thanked Doug Payelle for his comments and reported to the board
that they have changed the combinations on all locks with exception to the dayroom as it was
used by many.
10. A. GENERATOR PROJECT
Borough Project Manager Matt Gandel informed the Board the bid package to install the
generator came back more than was budgeted. He then went out to bid to procure a generator,
and have it delivered. It would not be installed or include a fencing enclosure. The lowest bid
came in at$28,888. Board discussion ensued.
ARNDT moved to recommend purchase of the generator and the 600 amp automatic transfer
switch for a bid of$28,888 FOB Kodiak.
ROLL CALL VOTES ON MOTION CARRED 5 TO 0.
10.B. WINDOW REPLACEMENTS
Scott Arndt stated the board agreed that $32,000 was too much money for windows. He was still
in the process of pricing windows which will be installed in phases. He had no further
information at this time. The pricing for just the windows was between $6,000 and $8,000 thus
far. Board discussion ensued. Chair Nelson moved the Window Replacement Project to a future
meeting.
10. C. WATER TENDER PROJECT
Chair Nelson and Vice-Chair Arndt drafted a letter to Senator Stevens and House Representative
Louise Stutes requesting additional funds to procure a Water Tender. Arndt informed the Board
there was no chance of additional funds from the State this year as it was not a registered project.
The Board needed to take action to add the Water Tender Project to the Borough's Capital
Improvement list. The Capital Improvement List was on the agenda for Planning and Zoning
next Legislative Session in January 20I6. The Water Tender estimated at $412,000. The
funding requested from the State of Alaska was $100,000.
ARNDT moved to recommend placement on the Borough's Capital Improvement List, a Water
Tender for Fire Protection Area No.1 with a total cost of$412,000, have budgeted $312,000 and
requesting$100,000 from the State of Alaska.
ROLL CALL VOTES ON MOTION CARRIED 5 TO 0.
10. D. CHIEF HIRING PROCESS — Executive Session — Evaluation of Applicants for
Bayside Fire Chief Position.
Fire Projection Area No. 1 Board Regular Meeting April 7,2015
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Chair Nelson excused Board Members Kiela and Jim Pickett due to conflict of interest.
CHAIR NELSON recessed the meeting to go into Executive Session.
CHAIR NELSON reconvened the regular meeting.
11. VISITOR COMMENTS
None
12. BOARD COMMENTS
None
13. NEXT MEETING SCHEDULE
A Special Meeting was scheduled for April I4, 2015 at Bayside Fire Department for an
Executive Session to discuss applicants for Bayside Fire Chief Position. Also scheduled were
two dates for interviewing applicants for the Fire Chief position on April 27, 2015 and April 28,
2015 at 3:00 p.m. to 7:00p.m. The interviews were to be held at the Kodiak Island Borough
Building.
14. Adjournment
The meeting was adjourned at 9:05 p.m.
SUBMITTED BY:
Date. ,.w.w.w.
J nny Clay, and Secrets
KIB Engineering/Facilities Department
APPROVED BY:
,, .. 2V Date:- „
Chair Rebecca Nelson
Fire Protection Area No. I Board RegWar Meeting ApriI 7, 2015
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