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2015-03-19 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting March 19, 2015 A regular meeting of the Kodiak Island Borough Assembly was held on March 19, 2015, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Assembly Member Dan Rohrer provided the invocation. Mayor Friend led the Pledge of Allegiance. Present were Mayor Jerrol Friend, Assembly members Aaron Griffin, Chris Lynch, Frank Peterson, Dan Rohrer, and Rebecca Skinner. Also present were Borough Manager Bud Cassidy, Borough Assessor Bill Roberts, Borough Clerk Nova Javier, and Deputy Clerk Jessica Kilborn. GRIFFIN moved to excuse Assembly members Carol Austerman and Larry LeDoux who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA ROHRER moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS Monte Hawver, Brother Francis Shelter Executive Director, gave a presentation on homelessness in Kodiak. Borough Assessor Bill Roberts provided an Assessing Department update to the Assembly. CITIZENS' COMMENTS Kyle Crow thanked the Assembly for its efforts toward the community and expressed concerns on the status of the code revision project. Joann Shaker urged the Assembly to review the fireworks ordinance and consider prohibiting fireworks on Mill Bay beach. Kodiak Island Borough Assembly Regular Meeting Minutes March 19, 2015 Page 1471 Ken Reinke, Threshold Services Executive Director, provided an update on recycling efforts in the community, thanked local contributors for their support of Threshold, its crew, and its services, and he invited the Assembly to visit the remodeled facility. Dennis Summons commended Assembly members and Borough staff for being welcoming to the public. COMMITTEE REPORTS Assembly member Lynch reported on the Kodiak Fisheries Work Group (KFWG) meeting held on Wednesday, March 18. She announced that KFWG was organizing a forum for a community position on bycatch management and was soliciting for community comments which were due April 3. The next KFWG meeting was scheduled on Wednesday, April 8 at 8:30 a.m. in the Borough Conference Room. PUBLIC HEARING if None. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • He, Mayor Friend, and members of the Assembly would be traveling to Juneau to attend the Legislative Reception and also meet with Lt. Governor Mallott and the Legislature on various topics including fisheries bycatch, the Tustumena ferry replacement vessel, the decline in state revenue, and the State PERS program. • He provided an update on the Markham v. Board of Equalization legal case. Mr. Markham filed an appeal to the Supreme Court. • Manager Cassidy noted in Senate Bill 64 that Kodiak projects had been grandfathered in and would be eligible for the 70% reimbursement. MESSAGES FROM THE BOROUGH MAYOR Mayor Friend announced that he, members of the Assembly, and the Borough Manager would be traveling March 24 thru March 27 to attend the Kodiak Community Legislative Reception in Juneau. He expressed appreciation on behalf of the Borough and City to the following contributors who helped sponsor the event: Ouzinkie Native Corporation, Afognak Native Corporation, Koniag, Inc., Golden Alaska Excavating, Alaska Pacific Seafoods, International Seafoods of Alaska, Ocean Beauty Seafoods, Pacific Seafoods, Trident Seafoods, Sunaq Tribe — Kodiak Island Wildsource, and Mr. Tuck Bonney. UNFINISHED BUSINESS None. Kodiak Island Borough Assembly Regular Meeting Minutes March 19, 2015 Page 1472 NEW BUSINESS Contracts 1. Contract No. FY2015-25 Anton Larsen Bay Dock Installation. ROHRER moved to authorize the Manager to execute Contract No. FY2015-25 to Pacific Pile and Marine L.P. of Seattle, WA for the Anton Larsen Bay Dock Installation in an amount not to exceed $944,294. The contract was for installation of new pilings, floats, gangway, and bulkhead for a new dock at Anton Larsen Bay as shown in the documents produced by Jensen Yorba Lott (JYL) and PND Engineers. The existing dock was built in 1985 to support the Terror Lake Hydroelectric Project and was upgraded by the Borough in 1995 with new piles and other improvements. It was well past its useful life and had been in need of replacement for some time. In March 2014, JYL and Borough staff held public meetings in Kodiak, Port Lions, and Ouzinkie to present conceptual design options and accept public comments. The conceptual design options were also posted on the Borough website, along with a form to provide comments. Based on the comments received, JYL and PND designed a 120-foot long by 12-foot wide dock; the existing dock was 60-feet long by 10-feet wide. A contract for fabrication of the dock and gangway was awarded in December 2014, and fabrication was currently underway,. An invitation to bid for the installation portion of the project was issued on January 9, 2015, and bids were due and opened on February 24, 2015. Only one bid was received, from Pacific Pile and Marine in the amount of$944,294. The project was funded by a combination of state and federal grants. The Borough received a $2,000,000 Designated Legislative Grant and a $80,000 Denali Foundation grant, to which the Borough provided $20,000 in matching funds, for a total project budget of$2,100,000. A copy of the current budget was provided. It was hoped that the work would be completed in spring 2015, before heavy use of the dock commenced during the summer months. However, the bidders interested in the installation contract expressed concern that the timeline was too aggressive, therefore the installation was scheduled to start no earlier than September 15, 2015, with all in-water work to be completed by October 31, 2015. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Lynch, Peterson, Rohrer, and Skinner. 2. Contract No. FY2015-27 Lake Orbin Culvert Replacement Project Phase 11. LYNCH moved to authorize the Manager to execute Contract No. FY2015-27 to Brechan Construction, LLC of Kodiak, AK for the Lake Orbin Culvert Replacement Project Phase II in an amount not to exceed $86,250. Kodiak Island Borough Assembly Regular Meeting Minutes March 19, 2015 Page 1473 The project was a collaborative effort between the Borough and Kodiak Soil and Water Conservation District (KSWCD). In July 2014, the Borough collaborated with KSWCD to replace a culvert leading from Lake Orbin to the Russian River in the Womens Bay Service Area, in order to aid fish passage. The current project was to replace an existing culvert from Lake Orbin at Bells Flats Road and an alternate bid to replace an existing culvert from Lake Orbin at Lake Orbin Drive, within the same service area. An Invitation to Bid was issued on February 20, 2016, and bids were due and opened on March 9, 2015. One bid was received and after reviewing the bid, staff determined that Brechan Construction, LLC of Kodiak was the lowest responsive bidder. A copy of the bid tabulation was provided. The proposed contract included the base bid and the alternate, both of which were within the project budget. KSWCD was providing the funds for the project and had received funding from multiple sources, primarily U.S. Fish and Wildlife Service. The work was scheduled for April 2015 depending on water levels, with all work to be completed by May 30, 2015. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Rohrer, Skinner, and Griffin. Resolutions None. Ordinances for Introduction None. Other Items 1. Appointment to the Providence Kodiak Island Medical Community Advisory Board (Jerome Selby). LYNCH moved to voice non-objection to the appointment of Mr. Jerome Selby to the Providence Kodiak Medical Community Advisory Board for a term to expire December 2017. Per Contract No. 1997-07A: "An advisory board meeting the requirements of 7AAC 13.030(a) will be appointed by Providence. One Assembly member shall be appointed by Providence as a full voting member of the advisory board, and Providence shall give the borough the opportunity for review and comment before appointments to the advisory board are made". Mr. Cecil Ranney resigned from the board and Providence presented Mr. Jerome Selby's name for consideration by the Borough Assembly for comment and approval. Per the contract provision cited above, the Assembly was given the opportunity to comment before the appointments to the advisory board were made. Kodiak Island Borough Assembly Regular Meeting Minutes March 19, 2015 Page 1474 ROLL CALL VOTE ON MOTION CARRIED UNANIMOULY: Peterson, Rohrer, Skinner, Griffin, and Lynch. 2. Authorization for a Letter of Support Regarding the Services at the National Weather Service Office in Kodiak. PETERSON moved to authorize the Mayor to sign a letter of support regarding the services at the National Weather Service Office in Kodiak. There was an understanding that the National Weather Service (NWS) was considering reducing staff and hours at the Alaska Weather Service Office in Kodiak. A part of the plan included a complete closure between late afternoon and midnight at which time the Anchorage office would handle all the calls. The Assembly wished to address the proposed closure and, in addition, addressed the much needed upgrades needed at the Kodiak Office. It was reported that throughout the past 12 months approximately 18,000 calls had been received by the Kodiak Office from a wide range of users, including Raven Aviation. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Rohrer, Skinner, Griffin, Lynch, and Peterson. P CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS Assembly member Skinner spoke to the Fisheries forum scheduled in April and asked that the KFWG provide an opportunity for those who would be attending the North Pacific Fishery Management Council meetings during that week, to provide comment. Assembly member Rohrer inquired if an economic analysis funding source was budgeted for the KFWG. Assembly member and KFWG Co-Chairperson Lynch indicated that it had been approved at an Assembly/City Council joint work session. Assembly member Rohrer also requested that the Borough's financial reports be provided to the Assembly in a more concise format. He spoke to concerns regarding the Long Term Care Center bonds. Assembly member Lynch thanked Mr. Hawver for the report on homelessness in Kodiak, thanked Assessor Roberts for his report and the training opportunity he gave his staff. She thanked Mr. Reinke for the report on Threshold Services, and encouraged more non-profit organizations provide reports to the Assembly. She requested that the current fireworks ordinance be brought forward at an upcoming meeting for the Assembly to review. Kodiak Island Borough Assembly Regular Meeting Minutes March 19, 2015 Page 1475 Announcements The Assembly work session scheduled for Thursday, March 26 was rescheduled to Tuesday, March 31 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, April 2 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT GRIFFIN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Griffin, Lynch, Peterson, and Rohrer. The meeting adjourned at 8:50 p.m. KODI ISLI�lSi 009LIGH ATT ST: J rrol Frien ayor I w, I ("� OA- No a M. Javier, MMC, Bor ugh Clerk Approved on: April 16, 2015 Kodiak Island Borough Assembly Regular Meeting Minutes March 19, 2015 Page 1476