2015-03-05 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
March 5, 2015
A regular meeting of the Kodiak Island Borough Assembly was held on March 5, 2015, in the
Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting
was called to order at 7:30 p.m.
The invocation was given by Major Michael Bates of the Salvation Army. Assembly member
Lynch led the Pledge of Allegiance.
Present were Assembly members Aaron Griffin, Chris Lynch, Frank Peterson, and Rebecca
Skinner. Also present were Borough Administrative Official Bill Roberts, Borough Clerk Nova
Javier, and Assistant Clerk Angela MacKenzie.
GRIFFIN moved to excuse Assembly members Carol Austerman and Dan Rohrer who were
absent due to personal leave and Larry LeDoux and Mayor Friend who were absent due to their
attendance to the Southwest Alaska Municipal Conference (SWAMC) in Anchorage.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
r PETERSON moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
None.
AWARDS AND PRESENTATIONS
Assembly member Lynch proclaimed that Kodiak was a municipality that did "Choose Respect"
and asked that all residents join in standing up against these crimes, and create a movement
across the country that would restore a culture of respect and action for future generations.
Assembly member Lynch proclaimed the month of March 2015 as National Women's History
Month and urged residents to increase their knowledge and appreciation of the valuable role
women play in our lives.
Assembly member Lynch presented the Student of the Month Award for February 2015 to Polly
Ashouwak, a senior at Old Harbor School.
Revenue Accountant Dora Cross gave a Budget Presentation on Revenue Projection.
CITIZENS' COMMENTS
None.
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March 5, 2015 Page 1465
COMMITTEE REPORTS
None.
PUBLIC HEARING
None.
BOROUGH MANAGER'S REPORT
Administrative Official Roberts reported on the following:
• SWAMC was dealing with state budget issues involving the Alaska Marine Highway.
• Kodiak State Recorder's Office was being considered for closure by the Alaska
Department of Natural Resources.
MESSAGES FROM THE BOROUGH MAYOR
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
None.
Resolutions
1. Resolution No. FY2015-21 Adopting the Kodiak Island Borough Strategic Plan for the
Years 2015-2020.
PETERSON moved to adopt Resolution No. FY2015-21.
A strategic plan consisting of priorities of the Borough was needed to guide the budget process
and ensure that the Assembly clearly communicated its priorities to Borough staff and the
public. A strategic planning meeting was held on Saturday, January 17, 2015 to determine the
priorities for the Borough. The Assembly identified four strategic directions and seven 2015
priorities for its strategic plan and desires to adopt these by resolution.
The resolution was proposed to adopt the Strategic Plan for the years 2015-2010 and it also
directed Borough staff to develop action plans on the seven 2015 priorities and in a period of six
months and/or a year and submit performance measure reports on how these priorities were
addressed.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Lynch, Peterson, and
Skinner.
2. Resolution No. FY2015-20 Approving the Village of Karluk and its Native Village Council to
Participate in the FY2016 Community Revenue Sharing Program. This item was approved
under the consent agenda.
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March 5, 2015 Page 1466
The resolution identified Karluk as an unincorporated community that met the Community
Revenue Sharing Program eligibility criteria established under AS 29.60.865, AS 29.60.879 and
3 AAC 180.110.
Ordinances for Introduction
None.
Other Items
1. Approval of Additional Expenditures Associated with Purchase Order No. 2015-00000002
for Survey Work in Service Area No. 1.
GRIFFIN moved to authorize the Manager to approve additional expenditures that exceeded the
Manager's authority associated with Purchase Order No. 2015-00000002 with St. Denny
Surveying, Inc. for surveying work in Service Area No. 1 in the amount of $1,224, and to allow
the Service Area No. 1 Board Chairperson to continue to work with St. Denny Surveying Inc. to
complete the survey work for Service Area No. 1 for the current fiscal year in the additional
amount of$12,000, for a total purchase order amount not to exceed $32,224.
Service Area No. 1 Chairperson Scott Arndt was working with other entities to solve some
culvert and flooding issues within the Service Area. In doing so, he requested the elevations of
the culverts be surveyed in addition to the other surveying he had already requested.
Purchase order#2015-2 was originally issued for $23,000 with St. Denny Surveying. Due to the
reasons stated in the memo attached to the packet, the limit had been exceeded by $1,224.
Chairperson Arndt was also asking for an additional $12„000 to complete the surveying work
through June 30, 2015. The request would go beyond the Manager's authority of $25,000 per
KIBC3.30.020. The work would be performed under professional services and would not need
to go out to bid.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Skinner, and
Griffin.
2. Approval of Additional Expenditures Associated with Purchase Order No. 2015-00000023
Survey Work for the Landfill Subdivision Tract.
SKINNER moved to authorize the Manager to approve additional expenditures that exceeded
the Manager's authority associated with Purchase Order No. 2015-00000023 with Kodiak Land
Surveying for survey work for the landfill subdivision tract in the amount of $8,845, for a total
purchase order amount not to exceed $25,965.
The Borough Resource Manager worked with Kodiak Land Surveying performing survey work at
the landfill. The work performed would do the following:
1. Survey the landfill tract and subdivide into two parcels.
2. The parcel boundary would follow zoning boundaries agreed upon by the Borough staff and
residents of Monashka Subdivision.
3. One lot would contain the improvements associated with the landfill and waste water
treatment plant and would be zoned I-Industrial.
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March 5, 2015 Page 1467
4. The second parcel would be zoned NU-Natural Use and would have a restricted use
consistent with the uses found in the code.
5. The subdivision also vacated State of Alaska section line easements that provided public
access in the landfill. The vacation would restrict general public access into the landfill.
6. The new survey also addressed some technical issues that were discovered in the previous
survey.
The original Purchase Order amount of $19,050 was exceeded due to additional work
associated in resolving technical issues associated with errors from previous survey work. The
original survey work was performed for $17,120. Work on correcting the technical issues raised
the total project cost to $25,965, which was beyond the $25,000 authority of the Borough
Manager under KIBC 3.30.020 Limitation on the manager's authority.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Skinner, Griffin, and
Lynch.
3. Confirmation of the Mayoral Appointment to the Planning and Zoning Commission (Greg
Spalinger).
GRIFFIN moved to confirm the Mayoral appointment of Mr. Greg Spalinger to the Planning and
Zoning Commission for a Borough term to expire December 31, 2017.
There was currently one vacant Borough seat on the Planning and Zoning Commission for a
term to expire December 31, 2017. The Clerk's Office received applications from the following:
Kyle Crow February 5, 2015
Steven Neff February 5, 2015
Greg Spalinger February 11, 2015
Jasha Zbitnoff February 20, 2015
Mayor Friend requested that the Assembly confirm his appointment of Mr. Greg Spalinger for
the Borough seat with a term ending December 31, 2017.
ROLL CALL VOTE ON MOTION FAILED TWO TO TWO: Skinner and Peterson (Ayes); Griffin
and Lynch (Noes).
4. Confirmation of the Mayoral Appointment to the Architectural/Engineering Review Board
(Steven Neff).
GRIFFIN moved to confirm the Mayoral appointment of Mr. Steven Neff to the
Architectural/Engineering Review Board for a term to expire December 31, 2017.
There was currently one vacant seat on the Architectural/Engineering Review Board for a term
to expire December 31, 2017.
On February 5, 2015, the Clerk's Office received an application from Mr. Steven Neff for the
Planning and Zoning Commission. Mayor Friend interviewed Mr. Neff and it was determined he
Kodiak Island Borough Assembly Regular Meeting Minutes
March 5, 2015 Page 1468
would be a good candidate for the Architectural/Engineering Review Board (ARB). Mr. Neff
agreed to serve on the ARB.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Lynch, Peterson, and
Skinner.
5. Confirmation of the Mayoral Appointment to the Parks and Recreation Committee (Dale
Stratton).
PETERSON moved to confirm the Mayoral appointment of Mr. Dale Stratton to the Parks and
Recreation Committee for a term to expire December 31, 2017.
There were currently three seats on the Parks and Recreation Committee; one for a term to
expire December 31, 2016 and two for terms to expire December 31, 2017. The Clerk's Office
received one application from Mr. Dale Stratton on February 10, 2015.
Mayor Friend requested that the Assembly confirm his appointment of Mr. Dale Stratton.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Skinner, and
Griffin.
6. Authorization for a Letter of Support four the Alaska Department of Fish and Game's Grant
Proposal to the Office of Subsistence Management (OSM).
GRIFFIN moved to authorize the Mayor to sign the letter of support for the Alaska Department
of Fish and Game's grant proposal to the Office of Subsistence Management.
The letter of support was requested for an ADF&G grant proposal which would be submitted to
the Office of Subsistence Management (OSM). A copy of the letter and a similar letter of support
from the Akhiok Kaguyak Inc. was included in the packet.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Skinner, Griffin, and
Lynch.
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBERS' COMMENTS
Assembly member Peterson expressed gratitude to the public who attended the meeting,
congratulated Polly Ashouwak, recipient of the Student of the Month award for February 2015.
He also reminded the community to take advantage tax free day on Saturday, March 7, 2015.
He thanked the Kodiak Womens Resource and Crisis Center for its efforts in the community.
Assembly member Lynch congratulated Student of the Month award recipient Polly Ashouwak.
She expanded on a letter of support regarding Natives of Kodiak and contamination cleanup
and she encouraged the public to attend the appropriate work session when this letter would be
discussed. She expressed condolences to the family of Mr. Omar Stratman.
Kodiak Island Borough Assembly Regular Meeting Minutes
March 5, 2015 Page 1469
Announcements —Assembly member Lynch
The Assembly and Planning and Zoning Commission would meet in a joint work session
followed by an Assembly work session on Thursday, March 12 at 7:30 p.m. in the Borough
Assembly Chambers.
The next regular meeting was scheduled on Thursday, March 19 at 7:30 p.m. in the Borough
Assembly Chambers.
The Mayor, Members of the Assembly, and Borough staff would be traveling Wednesday,
March 25 through Friday, March 27,for lobbying purposes in Juneau.
ADJOURNMENT
GRIFFIN moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Griffin, Lynch, and
Peterson.
The meeting was adjourned at 8:10 p.m.
KO DI IS 'ID�OIQUGH
A 'T: rrol Friend" yor
Nov
a M. Javier, I9IMC, Borough, Clerk Approved on: April 2, 2015
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March 5, 2015 Page 1470