2012-06-07 Regular Meeting WE »" Kodiak Island Local Emergency Planning Committee & � Emergency Services Organization Quarterly Meetin g Minutes ' June 7, 2012 1:30 p.m. in the KIB Assembly Chambers Welcome and Introductions Duane Dvorak welcomed everyone, Joe Christy was introduced. Tonda Scott was introduced by Ann Ellingson. Attendance Members present: Others present: Bob Himes-Bayside FD(LEPCIl first Aid) Jud Brcnteseon-KANA TC Kamai-Kodiak Police Dept,.(LEPC/Law) Bud Cassidy-KIB Darsha Spalenger-Public Health Nursing Steve Doerkscn-KlB School District Stacy Studebaker(LEPCILocal Environment) Lt. Peter Evonuk, USCG Air Station Kodiak Lt. Mathew Zinn-(USCG-MSD Kodiak LEPC) Ann EIlingson-Kodiak Public Health Duane Dvorak-KIB(LEPC) Sgt.. Chris Hill-AST Aimee Kniaziowski-City of Kodiak Manager Debra Marlar-City of Kodiak Michael Morton®AAC-Dir. Health,Safety&Training Rob Stauffer-KANA VPSO Coordinator Donald Pate-PKIMC Nick Szabo-Kodiak Search& Rescue Paul Van Dykc-KlB Jocene Warnecke-PK1CC Mary Guilas-Hawvcr-PKICC Nicole Klauss-Kodiak Daily Mirror James Brooks-Kodiak Daily Mirror Joe Christy-PKIMC Tonda Scott-State of Alaska Public Health Sheila Smith-KIB Secretary Recognition of Voting Members Dvorak stated if there was something strictly LEPC related we may have only LEPC members but for the most part everything on today's agenda is for the benefit of the whole group. Approval of Minutes a. March 8,2012 Regular Meeting Bob Himes MOVED to approve the March 8,2012 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Approval of Agenda TC Kamai MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Public Comment There were none. Reports of Sub-Committees There were none L,EVC Meeting MinufLs Page 1 of'6 June"1,2012 Old Business There was none. New Business b. Nomination and Election of LEPC Secretary (Duane Dvorak) Dvorak opened nominations for the LEPC Secretary position. Darsha Spalenger nominated herself. There were no more nominations; Dvorak closed nominations. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Future Business for Discussion a. Report of the Kodiak Area Maritime Security Committee(Lt. Mathew Zinn, USCG) Lt. Mat Zinn gave an update on the March 22"d indictment on Master/owner/operator Victor Buchanan on the fishing vessel Chisik Island on the Clean Water Act and Refuse Act of violation for illegally discharging oil contained in bilge water and raw sewage into St. Paul Harbor. Buchanan received a maximum sentence of 3 years in prison with maximum fines of$25,000 per day of violation. Zinn stated the next Maritime Security Committee meeting will be on Thursday, July 19t''. Zinn stated he's departing the Coast Guard and will be attending graduate school in Williamsburg, Virginia. b. Update on the Tier II on time Filings List(Duane Dvorak/Rome Kama!) Dvorak stated the advertisement will start running tomorrow for the next 3 Fridays. It's a short list based on timely filings. We wanted to recognize those that are in total compliance with all the regulations. These folks have in the community extremely hazardous substances in amounts that exceed the EPA guidelines. The records are kept at the Kodiak Fire Department and are available for public review. c. Kodiak Island Borough Multi-jurisdictional Hazard Mitigation Plan (Dave Conrad) Dvorak reported KIB did a Hazard Mitigation Plan over 5 years ago that has expired. FEMA's requirements is that these plans be updated every 5 years. We phased our plan; first we did borough wide, and then we did all the outlying communities. We're working in house and Dave Conrad is working on it community by community to get their priorities updated. We've been to Ouzinkie, Port Lions,Akhiok,Old Harbor,and Larsen Bay. We've also met with community and tribal governments. Getting the plan adopted is the first step and then each community could partner with other agencies that can help them get that technical expertise. d. Update on the Point of Dispensing(POD) Plan,(Duane Dvorak/Ann Ellingson) Dvorak stated we have a Point of Dispensing Plan that if we had a health emergency where we needed to distribute elements of the strategic stockpile of drugs and medications, which would need to be distributed within 24 hours but in Alaska it will take longer than that to get to the outlying communities. The state is interested in making sure when these items are received and re-broken down and packaged up for distribution within the state that each community has a plan of how they'll distribute these medications and drugs to their own populations. Each community has to rely on its own resources to distribute these things. Once the plan is adopted it should be tested and exercised because that's probably the only way we'll work out any kinks. e. Continuity of Operations Planning(Tonda Scott/DHSS) Tonda Scott stated our POD Plan is great.The next big plan is the Continuity of Operations that Public Health is going to work on. Basically, it's going to have to be what we set in place if, for instance if you have to evacuate your building how are you going to continue to work if you had to pack things to take to another building and what stuff would you have to pack. If your building is compromised but you're still able to function some, are you going to have non-essential people stay home and if so are you going to pay them for not working. These are things that will be addressed in a Continuity of Operations Plan.One thing we arc looking at Public Health is there is so much record keeping but we always have to look out for public safety as well. Funding is going to be based a lot on some of these plans that are being developed. We have these Public Health Emergency Plan Capabilities; there are 15 of them so Public Health has been tasked with #7-Mass Care. We also have to look at vulnerable populations within that and we need to know how they'll be taken care of. There are multiple things LEE'C Meeting Minutes Page 2 of 6 June 7,2012 with Continuity of Operations that are going to take place, and a lot of training of the different aspects of this. She wanted to know, according to the Hazard Mitigation-Continuity of Operations Planning and Mass Care, if there's some sort of training that you thought would be important to help you in formulating those types of plans. Contact her if you would like some type of training. Alaska Shield 2014 is going to be a lot on this mass care and sheltering so we want to make sure people get geared up for that. f. Update on the HAZUS Review—Phase 11 update(Bud Cassidy) Cassidy stated HAZUS is a computer simulation software that will identify the damage that would occur to Kodiak based on realistic earthquake and tsunami events. We're looking at 2 scenarios—one is an earthquake in the subduction zone, the same place the 1964 great Alaskan earthquake occurred, the other is the Narrow Cape fault. This program will estimate physical damages to homes, businesses, industry; it will determine economic losses like roads, docks, utilities, and jobs. If you can imagine something like we had in 1964 or greater there would be a fair amount of social disruption. We talk about COOP planning and sheltering needs. The concept of this computer simulation is to make it as realistic as possible and has involved our Assessing Department that has information on our building stock, we've worked with Public Works to give them utility information, DOT transportation information, we know what our essential facilities are like hospitals, Fire stations, and those kinds of things. Coast Guard will be involved and we're trying to get a realistic picture of what could occur damage wise and social disruption wise from an earthquake similar to the 1964 earthquake. All of our information has been sent to FEMA and it's just a matter of them crunching the numbers. g. Updated on the Kodiak/Womens Bay Tsunami Inundation and Evacuation Maps (Paul VanDyke/Maya Daurio) Paul VanDyke introduced Maya Daurio who's been with the borough for 9 weeks. The tsunami inundation and evacuation mapping was something that Dvorak and VanDyke started working on about 18 months ago and with Daurio on board we can move forward on it. We do have draft maps if you're interested. Daurio has already been working on the POD map. Get in touch with Daurio for your mapping needs. h. Update on the FY2013 LEPC Grant Process (Duane Dvorak) Dvorak said he's been asked about this regarding the borough budget and the state has told him we can expect level funding, no more, no less. It depends on how many jurisdictions apply and get approved. Dvorak received the 2013 grant application yesterday so we won't know what the funding will be until grant awards are issued in FY 2013 but we do have the application in. if anyone has any ideas about special projects or promotional things like the thumb drives let him know. i. Report from the March 2012 Bi-Annual Preparedness Conference(Duane Dvorak/Rome Kamai/Bob Himes) Dvorak stated these are conferences he attends and occasionally Kamai or Himes joins him. The theme was schools at the last one. There were a lot of school district superintendents from around the state. One keynote speakers was the school superintendent from Joplin, Missouri who just had a class 5 tornado last year and it was the night of their high school commencement. Their community was devastated and the superintendent was talking about how they put their school back together over the summer and started school at mall building that they converted into a workable alternate high school. President Obama gave a keynote speech at their commencement this year, part of that was recognition of the challenges these students had to live through along with their community. We received some training on the concept of active attacker,school lockdowns,and those sorts of things. We had the murder out at the Coast Guard Base at the time I was at this training, and Peterson Elementary and other schools were locked down because as word got around people took action rather than take a chance. That's a lot of what we're about is protecting our school population and we've seen many instances around the country of our schools being vulnerable. We also had a session on training and exercise; they asked us to project out what we were going to do. He thinks we'll have to participate in the Alaska Shield 2014 and we're ready for it. We didn't have all the information on exercises that we may be doing so if anyone has any information let Dvorak know so we can get it to the state. A lot of the training the state offers is built around these exercises,built around the need that people have going forward. j. Update on Kodiak Island VPSO Program (Robert Stauffer) Robert Stauffer, KANA Village Public Safety Officer Coordinator said there are law enforcement and emergency response people in the communities around Kodiak Island. They have 6 VPSO's on staff; 2 in Port LEPC Mcegng Minutes Page 3 of 6 June 7,20112 Lions and I is a roving VPSO that we use to fill in at other locations, and VPSO's in Akhiok, Larsen Bay, Old Harbor, and Ouzinkic. We don't currently have one in Karluk and due to their size they probably won't have one. VPSO's were put in place to assist the Troopers and law enforcement in the rural communities and provide fire response, emergency medical response, search and rescue, and be able to train community members on different facets of public safety. They help coordinate anytime there's an emergency; they have the volunteer fire departments and village response teams. They're a good point of contact if you are going to do something in the communities around the island, they know the leadership within the community, they know who you can go to to get things accomplished, and they know what resources are available. Each community has an emergency response plan, they have their facilities, and they're all in different states of readiness. None are to the full standard that we avant; it's a constant work in progress. The VPSO's to the different levels arc a part of that in each community based on their skills and capabilities. If you have educational opportunities in Kodiak let us know so we can get the VPSO's in for that to expand their capabilities. Stauffer stated the roving VPSO is due back from the basic Police Academy and then he'll be submitted for the DARE Academy in August so he'lI be an island wide officer. Steve Doerksen asked if he could have some time with him to learn how to initiate their instruction at the rural sites. Dvorak stated while in Old Harbor he was approached by the VPSO requesting a template for the Emergency Operations Plan. The state will be releasing their template in another week. Each outlying community has its own step down mini plan that's part of our Emergency Operations Plan borough wide. For the small communities their Emergency Operations Plan is going to be a flip chart design that will be spiral bound or bound at the top. The most important information will be in the front and the more detailed information towards the back, and it will go down like a tabbed tablet. Dvorak said he's going to work with Stauffer trying to get outreach to all VPSO's from the state's perspective; to reach out to champions in each community who transcend the turnover. k. Other items of interest for the good of the order(Open Reports) TC Kamai reported the May 23M rock slide started about 9 a.m, when the Kodiak Police Dispatch Center started receiving 911 calls. Crews working at Pier 2 witnessed large boulders rolling down the mountain into the roadway. Units were dispatched immediately. The night before we had a similar report but the rocks were small enough that the police were able to move them out of the road. There was no observable activity the evening before like we witnessed on the 23'j. There was substantial observable activity by the initial responding units. We've come to experience over the years rock slides in that location but in the years Kamai has been in Kodiak never to the degree he witnessed that morning. It was nonstop debris and rocks rolling off the mountain. Some rocks were getting caught on the barricades on the side of the road, some going over the roadway, and some were going over the roadway and over the other barricade on the water side of the highway. Based on the observable activity they established traffic control points outside of the observed slide area and shut the road down. DOT responded; it's a state road even though it runs through the city, and the actual jurisdiction of that road rests with either DOT personnel or the State Troopers,not necessarily the City Police Department. Because of the activity we were seeing we determined there was a public safety need to close the road. We maintained the road closure for a couple of hours which had a huge impact due to being the only road connecting one end of the island with the other. A DOT engineer was in town on the right side of the road closure that stood by with the Unified Command Unit and advised us that it wasn't safe to allow people through. We eventually opened the road under controlled circumstances and at that point we turned it over to DOT to control the traffic and control points. When the rocks weren't falling we opened the road to let people through but when we seen activity on the mountain we shut the road down again. We operated like that for about an hour and then the activity increased again with more and more activity. In one instance there was a very large rock come off the mountain and landed in the roadway. We re-established the traffic control points shutting it down again. We could see the face of the mountain was slowly eroding away. When we shut the road down the 2"`I time we didn't have a plan other than we had to wait for it to happen. It wasn't too long after that it came down. Then the observable activity slowed down and tapered off to a stop. We opened the road up again with the same traffic controls in place. DOT went back several times over the next few days to sec if there was any activity taking place.On May 315` we held an after action meeting with the different entities involved and we did a limited activation of our local Incident Management Team. We formed a Unified Command; we activated our public information officer component that was on the other side of the slide stuck in traffic. We talked about it and we think overall our response was appropriate to what we were confronted with. There's a landslide checklist in the Emergency LCPC Meeting Minules Page 4 orb June 7,2012 Operations Plan but we didn't consult bwhile the event was occurring. We went back to look atband we accomplished all the tasks. The two things they didn't do was contact the hospital for potential mass casualty and oodvudon of the xbob«r conupnocot in the event that we would have to house people. We did utilize the Pm|ioc Department's Nixel subscription service to send out a bulletin to oo{{ty people of what was happening and to avoid the area. You do have to subscribe to www.nixel to receive notifications. Aimee Qnimziovvmki stated what she found interesting in we didn't pull out the p|oo to find the checklist. She stood at Pier for quite u while being concerned that the slide wuuo^t abating. She was p)emauot)y surprised that we functioned unre were expected <o function and did all the things that were indicated inthat scenario minus full activation. It tells her that there are cicnncntu to our Emergency P|uo that are instinctive and nuokc ucumc, that's how people problem solve and arc realistic in scope. Nick Szabo stated bc was here io ]97| & 72 when the hill first gave way and at that time the road was closed for several days. They set uyu boat shuttle service between the base and town. Is that part my your planning in the event this lasts more than just o day orso? Kumnui stated we had that discussion in anticipation mC the event being extended. It is feasible and vvc have the local resources tpdoushuttle. Dvorak stated be`o a subscriber ofyJixcl as well as Bob Tucker, Logistics Section Chief, and we were getting real time information. At 12:30 the road was opened and at 1:45 it was closed again. We were curious just how much muotcda) came down. We went out to the Unified Command and looked for ourselves and uooe to the conclusion that it's an ongoing event. VVr were thinking ahead about transportation and sheltering issues if needed ww wanted tohcthere. Kumnui said dzcrn was o geological survey report made after the event you just talked about in 1970 and the summary was it's going to happen until it doesn't happen anymore. We've asked for an avalanche cannon. Dvorak stated he couo{ved o couple of enmuUs regarding the Jopuncuc dc6du coming ashore. M(JAA is responsible for some of the response but at the local level Island Trails Network has been patrolling on a weekly basis certain beaches. There isn't any concern about radiation,although we've had that question posed to us,but most of the debris was off shore before the nuclear reactors 6ucumc u problem. Tbmr may be uccd for sensitivity on some items; there could be human remains coming ashore and you would hc advised k» call )ow enforcement. Dvorak stated another item lie had was about the<]uzin&ie fire truck situation. C)uz{nkiu,xfire truck ix worn out and they've asked for u replacement but hedoesn't know if there's any funding for it. Bob Bimmom stated it's been u:0coed 10 Code Giod which is the Fire Mucmhull`o program for putting smaller firefighting equipment into the villages. 8tcnc [)ocrksco said he cnm\uc\cd MoDimmu Logan in /kocbmcoQe to look at having some more shelter training in the fall, *iNhrc September orOctober. We budtruioiog in the spring and nvc^nc thinking about having training again for Disaster Shelter Training and it would be 3 hours of introduction one evening and then 6 hour the next day. Stacy Studebaker stated that given that wm`nc in the middle of the Centennial of one of the biggest ou1urm| disasters\bur°y affected Kodiak,the Katmai Novoruptm cvcn{' She asked if there's n plan orchecklist in place in case o[another such volcanic event. Dvorak said he'll he giving u talk at the A)utii4 Museum on June 12m at 7 p.m. Be"U be u port of their prcmurta1|oo but he'll be speaking largely from the preparedness pamphlet, it's all hazards but also talks about volcanic ash D/}l and other disasters. For the most part people would be advised to abo)tur in their homes, we hope n» not have o lot of property damage from m seismic event in conjunction withthut, but\bcumbfb)lumubu very substantial. Tbuno can be u lot of health issues from volcanic ash. {t`a recommended that people have fi}tcc mask that meets the standard for particulates. You'd also need extra oil and air filters for your vobio}u because it will ruin your engine iou short time. lt~oii&cb/tbuo:wil|bepowrrmutuQuuond KEA could shut down the power grid just to save the infrastructure. LEpC Meeting Minutes Page 5mf* June 7,20 k2 Public Comment Darsha Spaicnger stated that in mid-May Alaska Respond, an Emergency Preparedness group for the State of Alaska sent down a couple of trainers. We had a good turnout at the hospital that included the hospital respiratory therapy, Jimmy from Old Harbor, Bobby from tribal in Old Harbor, and several nursing staff from the hospital and around the community. The main training was psychological first aid for shelters and workers during an event to help people to progress past the event. Next Meeting a. September 6,2012 b. Next LEPCA/SERC Meetings-,October 2012 in Anchorage c. Next DHS&EM Bi-annual Preparedness Conference - October 2012 in Anchorage Dvorak reiterated the dates of the next meetings. Adjournment Bob Himcs MOVED to adjourn. Dvorak adjourned the meeting at 2:45 p.m. KODIAK ISLAND BOROUGH LOCAL EMERGENCY PLANNING COMMITTEE By: 01 Rome Kamai,Chair APPROVED: September 6, 2012 LEPC Mccling Mimics Page 6 of 6 June 7,2W2