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2014-10-28 Regular Meeting .. Kodiak Island Local Emergency Planning Committee (LEP , i ' w Emergency Services Organization (ESO) Quarterly Q Y Meetin g Minutes ������IIA�� ALASKA October 28 2014 1:30 m. in the A..,. ,.�,�ly - ° p. ssembly Chambers Welcome and Introductions Rome Kamai called to order the October 28, 2014 LEPC & ESO quarterly meeting at 1:30 p.m. and he introduced Bill Morrow from the Alaska Red Cross. Attendance Members Present: Others Present: Jerrol Friend Brianna Gibbs Eric Olsen Elsa DeHart Darsha Spalinger Mary Guilas-Hawver Tom Trosvig Neil Horn Stacy Studebaker Priscilla Dawson Mike Dolph Gina Lewis Ann Ellingson Thomas Logan Rome Kamai Bill Morrow Nick Szabo Bob Tucker Paul Van Dyke Monte Hawver Janel Day Derrik Magnuson Rebecca Stephany Marsha Farley Lori Graber Jack Maker Recognition of Voting Members Kamai stated those LEPC members present are the voting members. Approval of Minutes a. May 6, 2014 Regular Meeting Stacy Studebaker MOVED to approve the May 6, 2014 LEPC/ESO minutes. VOICE VOTE ONMOTION CARRIED UNANIMOUSLY Approval of Agenda Darsha Spalinger MOVED to approve the October 28, 2014 agenda. VOICE VOTE ONMOTION CARRIED UNANIMOUSLY Public Comment None Reports of Sub-Committees None Page 1 of 4 Old Business a. Incident Command System (ICS) Training (Jack Maker) Maker stated he sent out the links to the Incident Command System 100, 200, 700, and 800 courses. They are online courses that take about 1-2 hours to complete. He encouraged the membership to complete these courses. If we were to have a long running disaster event where we had multiple shifts, we need people to relieve people. b. KIB Hazard Mitigation Plan/Emergency Operations Plan Revision Updates(Jack Maker) Maker stated the draft plans are about 80%complete. Maker has been doing research and he's still waiting for some of our villages to review, update, and provide input. He plans on having the final revised draft to FEMA for approval by mid-December. c. 2014 Crab Festival Preparedness Booth Brief(Jack Maker) Maker thanked everyone who volunteered in the preparedness booth at the Crab Festival. The earthquake simulator was a challenge to keep running due to breaking the springs on the second day. The island was scoured looking for springs, they were welded but broke, and someone in the community came through with springs that fit. We'd Iike to make the preparedness booth an annual event at the Crab Festival. It was very successful. New Business a. Kodiak Launch Complex Incident/Clean-up Brief(Tentative: Chris Sibrel,AAC) Maker reported we attempted to get someone from Alaska Aerospace here but we have to go through more channels. We will be following up on this and try to have someone at the next meeting. b. Ebola threat as it applies to Kodiak(Ann Ellingson,HSS) Elsa DeHart, Public Health Center, reported there have been 4,912 deaths in Africa so far, l death in the United States, and 9 worldwide outside of that area. The CDC and the State of Alaska have worked very hard to try to prevent anymore Ebola from coming into the country. A new recommendation that just came out yesterday is that people that's been infected or exposed will be isolated for a period of time and depending on their level of risk can be isolated and subjected to monitoring. Health care workers are actively monitored by Public Health officials. The State of Alaska is pretty well prepared. c. DHS&EM Fall Emergency Preparedness Conference Brief(Rome Kamai) Kamai reported he attended the conference October 7'h through October 91h. You could choose which courses you could take. He sat on the Response and Recovery to the West Texas fertilizer plant disaster that happened on April 17, 2013. It was a catastrophic explosion that killed at least 12 people including some responders. What stuck him is what we do when we have our quarterly Incident Management Team trainings when we look at our Emergency Operations Plan, when we identify some of the hazards in our community that can cause us issue in particular ammonia and hydrous ammonia which is extremely hazardous. It gives him an appreciation for the training that we do and understanding our plan, making sure our plan is current. Other trainings offered were for Active Shooter and Initial Response for Law Enforcement. Kamai stated the FBI put out an Active Shooter Quick Reference Guide and Kamai reviewed that information with the committee. Kamai and Maker came up with some training that they would like to produce for the Incident Management Team, and to get ready for Alaska Shield 2016 which will be a cyber-terrorism venue. At the table-top level, he would also like to exercise is our cruise ship disaster plan. Maker stated most of the deaths were occurring in these active shooter scenarios was because they were sitting ducks, the active shooter walked into the room and shot them execution style in the head. Maker brought back all the pamphlets that were at the conference. Maker said he sat through 4 days of cyber security which had the different levels of organized attacks. Page 2 of 4 ip Paul Van Dyke stated there were some good take-aways from the training. The cyber-attack could be attacking our infrastructure which could happen at KEA and if the grid shut down it has repercussions across the community. It was very educational. d. Local Emergency Planning Committee Association Meeting Brief(Jack Maker) Maker reported this is the State Local Emergency Planning Committee that consists of members from each of our Local Emergency Planning Committees throughout the state. It's an opportunity to go around to see what each LEPC is doing and share ideas. Maker feels we could do a better job with outreach to improve people's awareness of what they need to do to be prepared. Tier II reporting requirements were discussed. e. October 25,2014 Emergency Preparedness Fair Brief(Jack Maker) Maker reported the Emergency Preparedness Fair that we just had Iast Saturday was spearheaded by Bill Morrow from the Alaska Red Cross. Maker thanked Morrow. Morrow and Maker decided to combine it with the Bayside Fire Department's Fire Safety Fair. We had more materials than we had at the Crab Fest along with videos and a mock emergency preparedness kit to give the public an idea of what they might need in the event of an emergency. Mike Dolph with the amateur ham radio operators, the City Fire Department, the Department of Health and Safety were also there. Over 200 people came. Maker would like to get SPCA in there to promote pet sheltering and pet emergency kits. He'd also like to get DEC in there. It's a good venue for the Police Department as far as any health and safety issues. It was a good outreach event with good attendance and it will be an annual event. E FY2015 LEPC Grant Brief(Jack Maker) Maker reported last year's grant was for $12,143 and we went over because of the Crab Fest. We were $2,500 over and at that point we shifted over to the general fund for anything else regarding LEPC related activities. Other LEPC's didn't use all of their funds and some of those funds were reallocated, about $2,600 worth. All of the LEPC's were invited to apply for that money based on overtures and Fairbanks and Kodiak split that money so we received an additional $1,286.70 allocated for fiscal year 2014 that helped offset that overage. This year we are getting$13,900 so we can do more outreach. g. Establishing an LEPC Outreach Committee(Jack Maker) Maker reported he'd like to establish an LEPC Outreach Committee from the members of the LEPC that are willing to volunteer. He included in the packet a list from the Grant Guidance of outreach items we can buy to give to local businesses to hand out or we can take them to the Emergency Preparedness Fair. We can pay for public service announcements and ads, brochures, flyers, booklets, family contact cards, bookmarks,calendars etc. He is also considering changing the borough's LEPC webpage to the Emergency Preparedness webpage and all LEPC activities will be there. Future Business for Discussion a. Other items of interest for the good of the order(Open Reports) Maker introduced Janel Day, the Borough GIS Analyst. Public Comment Stacy Studebaker was disappointed that the AAC wasn't here to give us a briefing on the aftermath of the rocket explosion on Narrow Cape. She said there are miles and miles of orange curtain along the north side of the road with many signs for no trespassing and hazardous waste. We have heard so little about what is actually the issue out there in terms of hazardous waste, pollution, or human health risks. If they are going to post signs like that the public would like to know more about what specific materials they're dealing with. All she has heard is they were blowing up rocket fuel that hadn't exploded during the blasts. There are subsistence issues there, she knows people who hunt deer and many people pick berries out there and whether or not the food is safe for subsistence use is a question in many people's minds that recreate out there. She hopes they are at the next meeting. Maker stated we have to go through Public Affairs. We need to come up with questions to give them Page 3 of 4 r an idea of what we want to know. Maker can forward those questions to them. He'll also try to get someone here for the next meeting. Bill Morrow stated in lieu of the 2016 Alaska Shield being a cyber we'd like to do a live exercise. He's talked to Public Health who would like to be involved with that and of course Red Cross and he'll get with everyone else. He certainly would like all of you participate in a live exercise as well. Sometime after the first of the year go ahead and practice an Access and Functional Needs exercise with Public Health as well to try to get the community prepared. He thinks there are a lot of things that Red Cross wants to be involved with and get everyone else to help them out and be involved as well. He said they have a 5 year program that they're starting off with on home fire prevention and smoke alarms. As the Fire Department installs smoke alarms one of us can go along beside them and take a survey of where the homeowner is with their preparedness. Next Meeting a. December 2, 2014 b. Next Local Emergency Planning Committee Association (LEPCA)/State Emergency Response Commission (SERC) Meetings --- To Be Determined c. Next Division of Homeland Security& Emergency Management(DHS&EM) Bi-annual Preparedness Conference -To Be Determined Adjournment Stacy Studebaker MOVED to adjourn. Chair Kamai adjourned the meeting at 2:28 p.m. KODIAK ISLAND BOROUGH LOCAL EMERGENCY PLANNING COMMITTEE By: A Rome Kamai, Chair APPROVED: January 2014 Page 4 of 4