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2013-03-07 Regular Meeting ' w Kodiak Island Local Emergency Planning Committee Emergency Services Organization Minutes 11 i �. K r" ICE March 7,2013 Quarterly Meeting 1:30 p.m. in the KIB Assembly Chambers Welcome and Introductions Duane Dvorak welcomed Bill Morrow from the American Red Cross and called to order the LEPC/ESO quarterly meeting at 1:30 p.m. Attendance Members present: Others Present: Ann Ellingson, LEPC-Public Health Nick Beheler, Kodiak Island Search & Rescue Rome Kamai, LEPC-Kodiak Fire Dept. Bud Cassidy, KIB TC Kamai, LEPC-Law Enforcement Maya Daurio, KIB Stacy Studebaker, LEPC-Local Environment Mary Guilas-Hawver, PKICC Amy Kniaziowski, City of Kodiak Manager Thomas Logan, BSU Kodiak USCG Sally Magnuson, American Red Cross Debra Marlar, City of Kodiak Dale & Marie Rice, Womens Bay FD/Womens Bay Nick Szabo, Kodiak Island Search & Rescue Tom Trosvig, Horizon Lines Bob Tucker, KIB Engineering& Facilities Paul Van Dyke, KIB Lon White, City Harbor Bill Morrow, American Red Cross Duane Dvorak, LEPC Recognition of Voting Members Approval of Minutes a. December 6,2012 Regular Meeting Lon White MOVED to approve the December 6, 2012 minutes. VOICE VOTE CARRIED UNA NINIMO USL Y Approval of Agenda Bud Cassidy MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Public Comment Marie Rice stated she's been talking with people regarding the issue if we are without power and where it is. Rice is an employee for ProCare Medical and they have about 27 people on home oxygen and we hear different things we are supposed to tell them for their immediate plans if the power goes LEPCIESO Meeting Agenda March 7,2013 Page 1 ors beyond, we give them a backup tank that lasts them about 14 hours on 2 litres so we've been refining what the plan is and what we tell them. We've realized all the different scenarios and had some good dialogue. She's glad to see how well the hospital is prepared and we've realized the roads to the Senior Center could be shut off. Reports of Sub-Committees There were none. Old Business a. Letter of Appreciation to Sally Magnuson, Kodiak Red Cross This was moved and approved at the last meeting so what you have in your packet that went out. We have Sally here in her new status but our expression of appreciation that is well deserved. New Business a. Nomination and Election of LEPC Vice-Chair(Duane Dvorak) Dvorak stated Bob Himes was the vice chair but he resigned a few months ago so we're looking for a vice chair and you would have to be an LEPC member. To be appointed to the LEPC you have to submit a special application to get appointed by the State Emergency Response Commission which meets 2 or 3 times a year. Dvorak asked if anyone would like to be vice chair that is an LEPC person? There were no responses. Future Business for Discussion a. Presentation by Red Cross of Alaska(Bill Morrow) Bill Morrow stated this use to be a chapter but now we've made one chapter out of the whole state and it's also become a region so this makes this a district. Morrow is the Disaster Response Specialist for the Matsu District out of Wasilla but since we're one chapter then each of us take on a responsibility of doing different things around the state which gave him the privilege to be here today. He's also on the LEPC for the Matsu Borough. He gave the background of the Red Cross and stated they do not get any government money and depend on the public's generosity to support the Red Cross and the disaster efforts that we undergo. Morrow gave a PowerPoint presentation showing and telling about the different aspects of the Red Cross and Red Cross training. They would like to find a retired person to train to be a DAT leader because a Disaster Action Team is very important in every community. Morrow thanked everyone. b. Alaska Shield 2014(Rome Kamai) Rome Kamai stated he wanted to follow up with where we are with Alaska Shield 2014. He attended the initial planning meeting in Anchorage. We'd like to strengthen some of the objectives that we'd like to do in March 28, 2014 and that is to stand up our Emergency Operations Center again with our local Incident Management Team consisting of borough and city department heads and employees for an 8 hour operational period-we're going to do 2 4 hour operational periods so we can exercise both teams and the transference of command. The 103`d Civil Support Team which is the Army's Hazardous Materials Response Team wants to come back to Kodiak to do another Hazmat Drill. The Kodiak Community College has a Crisis Intervention Response Team who wants to practice light search and rescue so we will mold that into what the Kodiak Fire Department's going to do specifically to do some structural collapse training. We have the equipment and training so we'll set up some props. The overall situation with Alaska Shield is an earthquake situation with a probable resulting tsunami. All LEPCIESO Meeting Agenda Mamh 7,2013 Page 2 of 5 the Hazmat Teams will be coming to Kodiak during Alaska Shield, March lst, 2"d, and P.The hospital has talked about doing another medical surge. Shelter and feeding is under Bob Tucker's is under his prevue. We did get a grant to bring a Red Cross Trainer for $2500 to provide the shelter and feeding training. c. Review of Tier 11 Filings. Deadline March 15, 2013 (Rome Kamai or Duane Dvorak) Dvorak stated you have the list of most of the people who have filed. The deadline is March 15th. The agencies that have file thus far as collated by the City of Kodiak Fire Department are the folks listed here so there may be a few more trickle in before March 15th. These folks have extremely hazardous materials in their in their operations and it's important for our responders to know where they are if we have an event. He also included some FAQ's. www.ak-preDared.com/serc/tier.htm d. Review of Providence Kodiak Island Medical Center HICS 251 (Don Pate) Don Pate wasn't able to be here today and Gina Lewis who is the Emergency Director at Providence Kodiak Medical Center. They have a requirement to do this facility systems status report which has not been done every year but Pate wants to get back on track with it. We want to document this because in the past in one instance it helped us get a generator through a legislative grant for East Elementary because Providence made the case that Main Elementary wasn't adequate as a shelter. East was feasible but it didn't have all the pieces and so forth and emergency power was one of those pieces needed to call it their alternate care facility. e. Re-initiation of tsunami evacuation mapping (Maya Daurio) Dvorak stated this is a project we started over a year ago and we've had personnel changes and Maya Daurio is our GIS analyst now. She is taking this project forward and she provided us with some examples but they aren't printed properly. What you are seeing is a piece of a map. Daurio stated she recently picked up this project where it was left off last time. She's taken the maximum inundation line that was modeled by the Alaska Geological & Geophysical Surveys and she got some GIS data from them and she turned that line into a zone so that you are looking at an evacuation area rather than just an inundation line. Mostly what she's done so far is research because there are a lot of best practices and standards out there for tsunami evacuation mapping. She passed around the larger version of the map in the packet which is from Newport, Oregon and they've followed the standards laid out by the National Tsunami Hazard Mitigation Program Education Sub- committee which is really specific about color standards, symbol sets, and ways to make the map the most understandable and user friendly. There are two evacuation zones; one is for a local tsunami event and one is for a distant tsunami event. She doesn't have the data right now so they are just mapping the maximum inundation according to 7 or eight different scenarios that were modeled by the Division of Geological and Geophysical Sciences. As far as getting a map out that can be used she'll be using evacuation routes recommended by Gary Carver as well as Joe Hart. As time allows she recommends we do some more sophisticated analysis to come up with evacuation routes that take into account the distribution of residents against the network of shelters and that sort of thing. She also hopes to have various products to push out there, the most important being a hard copy map or brochure style map that you can handout and also have online for download, and ultimately an interactive map that you can go to online to familiarize yourselves with. Rome Kamai wanted to confirm the previous action was for the Bells Flats area and now you want to take on the road system, so it will be both the city and borough road system map. Daurio said right now it will be the Kodiak urban area and Bells Flats, and she'd like to work with Gary Carver to potentially map some of the road system but the division of geophysical sciences didn't LEPCIESO Meeting Agenda March 7,2013 Page 3 of 5 provide any data for inundation lines in that area so that's further down the road but for now Bells Flats and the urban area are on target. Tom Logan from Base Kodiak stated he was curious if Daurio is going to include the base because he knows a lot of things happened with the borough and city excluding the base as far as mapping. Paul Van Dyke said Laura Kelley had talked about base Kodiak and her concerns for inundation mapping and the direction we've gotten historically and information we've collected is for the Womens Bay and urban area but the inundation mapping did include the base. Maybe working with someone from the Facilities Division on the Coast Guard Base to help define some evacuation routes. Logan stated his office is working on the Facility Emergency Action Plan for the base and everything that has to do with tsunamis and we're willing to help out any way we can. With all the people that utilize the base and with all the new comers he wants to make sure we're all on the same page. f. Statewide Tsunami Drill 30MAR2013 (Craig Eckert/NOAA) Dvorak said he made a mistake on here, the actual drill day is March 27'h at 9:45 a.m. Craig Eckert specifically requested this be on the agenda but then he was called away unexpectedly. Dvorak went online and got a couple of items off the NOAA website just to illustrate that NOAA has certain awareness weeks nationally. Our Alaska Tsunami Preparedness Week is March 20 through March 30th. The actual tsunami drill is scheduled for March 27th. Dvorak printed several pages because we are a Tsunami Ready Community which is promoted by NOAA. We've done a lot of things; put up signage, taken the modeling the State did and adopted the inundation line prior to that. We had the 100 foot contour which didn't take into account various models and scenarios. In addition to the mapping that's going to be done we already have a preparedness brochure and we'd expect it to take the tsunami preparedness brochure and we'd expect to take this tsunami preparedness information and earthquake information and marry it with the evacuation mapping project so you would have a complete package where you would have all the graphics and evacuation routes and also other educational things on the back side. TC Kamai stated for purposes for Kodiak we've made the decision that we will not be participating as far as activating the siren warning system on March 27th at 9:45 a.m. We will be doing our normal thing at 2 p.m. g. Mass Antibiotic Dispensing Workshop 7&8MAR2013 (Ann Ellingson) Dvorak said there's a brochure in the packet submitted by Public Health. Ellingson stated Public Health Preparedness & Response Educators are coming to Kodiak May 7 & 8 and off for a 2 day mass antibiotic dispensing workshop free to our EMS and nursing students, CNA's, and maybe the college CRT Response Team. This is an opportunity to take the POD Dispensing Plan that was drafted and look over more closely in depth and get some further education for those folks who will be manning a mass antibiotic dispensing site in. She encouraged those who may be interested or participated in the POD Draft Plan to set aside those days and join them. We have 3 educators coming from Anchorage and it should be a great workshop. h. Other items of interest for the good of the order(Open Reports) Stacy Studebaker stated on New Year's Eve we ducked a potential big disaster and she wants to give thanks, especially to the Coast Guard and their big role in plucking those men off the Kulluck in the unbelievable nautical conditions out there. The Coast Guard didn't get enough credit for that so she personally wanted to thank the Coast Guard and providing the support for helping with that, and she thanked Dvorak for being part of the unified command structure that helped make it so smooth. LEPCIESCb Meeting Agenda March 7,2013 Page 4 of 5 Public Comment There were none. Next Meeting b. June 6, 2013 c. Next LEPCA/SERC Meetings—April 5,2013 in Anchorage d. Next DHS&EM Bi-annual Preparedness Conference—April 2, 3 and 4, 2013 in Anchorage Dvorak gave an update on the upcoming meetings. Adjournment Stacy Studebaker MOVED to adjourn. Duane Dvorak adjourned the meeting at 2:36 p.m. KODIAK ISLAND BOROUGH LOCAL EM ,V PLANNING COMMITTEE By: Rome Kamai, Chair APPROVED: September 25, 2013 LEG 50 Mecung Agenda March 7„2413 Page 5 of 5