Loading...
2012-09-06 Regular Meeting RECEIVED �m Kodiak Island Local Emergency Planning Commi tee � & Emergency Services Organization BORCRJG Quarterly Meeting Kota i Minutes September 6,2012 Quarterly Meetine 1:30 p.m.in the KIB Assemble Chambers Welcome and Introductions Duane Dvorak welcomed everyone.There were no introductions. Attendance Members Present: Others Present: Charles Davidson-City of Kodiak-LEPC Bud Cassidy-K113 Rome Kamai-Kodiak FD-LEPC Dave Conrad-KIB Darsha Spalenger-Public Health Nursing-LEPC/Health Elsa DeHart-Public Health Stacy Studebaker-LEPC/Local Environment Steve Doerksen-KIB School District %! - L Anne Ellingson-Kodiak Public Health May Guilas-Hawver-PKICC Sgta Chris Hill-AST Priscilla Johnson-Kodiak Public Health w. Aimee Kniaziowski-City of Kodiak Manager Thomas Loban-BSU Kodiak UACG " .. Debra Marlar-City of Kodiak ... Rob Stauffer-KANA VPSO Coordinator Donald Pate-PKMIC Dale&Marie Rice-Womens Bay FD , ., Nick Szabo-Kodiak Search& Rescue Rachel Saxby-SOA DHS&EM Dvorak stated he is the LEPC Coordinator,Rome Kamai is the Chair of the LEPC,and Darsha Spalenger is the Secretary. Recognition of Voting Members Dvorak stated for today's purposes everyone will be a voting member. We'll be looking a some guidance on the POD Plan later in the agenda and decide whether to forward it on to the Emergency Services Council or whether we feel we need more time to review it. Approval of Minutes a. June 7,2012 Regular Meeting Aimee Kniaziowski MOVED to approve the June 7, 2012 minutes. Darsha Spalenger SECONDED the motion. MOTION CARRIED UNANIMOUS 140ICE VOTE Approval of Agenda Dvorak said there are a couple of items carried over from the last agenda so we may get those reports. Rome Kamai MOVED to approve the agenda. Aimee Kniziowski SECONDED the motion. LEPC Meeting Minutes Pagc I of 3 SePuember 6,2012 MOTION CARRIED UNANIMOUS 1,`OICE NOTE Public Comment There were none. Reports of Sub-Committees There were none Old Business There were none. New Business a. Nomination and Election of LEPC Vice-Chair(Duane Dvorak) Dvorak announced that Bob Himcs tendered his resignation from the LEPC and he was filling the LEPC Safety Officer seat.We will be advertising this like we did for the secretary position.This is only available to LEPC members. Dvorak asked if someone like to nominate or volunteer for to be Vice Chair.There were no nominations. Future Business for Discussion a. Introduction and Overview of new Emergency Operations Plan Template for Small Communities (Rachel Saxby/DHS&EM) Dvorak introduced Rachel Saxby who will be giving a briefing on the Emergency Operations Template for small communities. Rachel Saxby showed rough drafts that she put together to show what the plan would look like.The idea behind it was we want something that people can actually act upon during a disaster because if something happens in a small community the leader that you thought would be there may not there so we want something that can be pulled off the shelf and use to respond to an incident. It will guide them through the first part of the disaster and get them to the appropriate help. It's a template and we have farms for people to fill out so we can fill in this template and the concept is that you provide us the information in the template and we get that information back from the small community and then we put it into this format and put it in the actual binder. It's a plastic flip chart. If someone wants to know about sheltering and evacuation they can just flip to sheltering and evacuation. It will have the information needed,and it will be different for every community in the state.We will also have a copy in our EOC and if there's a disaster and we're talking to the local community so if everyone was gone to a convention or something we'll be able to walk them through it and make sure that all the steps were taken. This is going to be the first community we're going to test this on so we don't know what it's going to morph into but we do know our intent is to be flexible and do whatever the communities ask for. Everything should be identified ahead of time before a disaster hits so there's not any confusion on who is to do what.The flip charts that we can change if a person changes or the incident command should be different and such. Let them know if a page needs to be changed and they can make changes on a page by page basis and send to you to insert. It's simple. It will be on the DHS&EM wetbpage. b. Distribution for Review Kodiak Area Point of Dispensing(POD)Plan,(Duane Dvorak/Ann Ellingson) Dvorak stated he tried to send this out by email and he doesn't know if people had time to read. We received one comment from Tom Trosvig that's in the packet and we have no objections making that change. Anne Ellingson did a lot of this work along with various other agencies. It has been reviewed a couple of times and have taken their feedback and worked it into this final review draft. It was decided this item will be held over to allow the members to read before forwarding on. c. Kodiak Island Borough Multi-jurisdictional Hazard Mitigation Plan (Dave Conrad/Bud Cassidy) Dvorak stated this is a holdover from last month which is a plan that we've had adopted by FEMA over five years ago and they have a five year renewal requirement and having an active FEMA approved plan makes communities eligible for certain grant funds at the Federal and State level. LEPC Mecting Minutes Page 2 of 3 September 6,2012 Dave Conrad said really the deadline for this plan is when are we going to have another disaster. It was unfortunate this plan lapsed but there was some expectation of some grant money to fund this that didn't come through. We took it on in house. The plan is to jump back on it and we have two entities within the plan that we haven't talked with yet, one being the City of Kodiak and the other is Karluk. The primarily need to get back with the villages to find out if they have indeed revised what their identified facilities for what hazards are present and if things have changed a lot in the villages. A lot of what has been identified has been upgraded because of all the improvements on facilities in the villages lately. DHS said we can pair this down quite a bit so there will be a lot of edits to this. The goal is to have it submitted or at least the bulk of it submitted sometime in October to begin the review and then if we have to the annexes can follow. Hopefully, by the beginning of the year we will have this in place. d. Update on the HAZUS Review—Phase II update(Bud Cassidy) Bud Cassidy stated we are working with FEMA and also the State Division of Geological and Geophysical Survey to come up with a realistic feel of the kinds of impacts that would occur. It is a pretty robust program that is going to give us a good picture of damages that will likely occur from earthquakes and tsunamis. Preliminary numbers are showing there's probably going to be more damage from an earthquake at Narrow Cape which is problematic because it's a lot closer and we won't have as much warning should a wave be generated. It is to give the first responders good information on how to plan for this event,how to respond,and how to recover from the event. We are getting close to this being done. e. Other items of interest for the good of the order(Open Reports) There were none. Public Comment There were none Next Meeting b. December 6,2012 c. Next LEPCA/SERC Meetings October 5,2012 in Anchorage d. Next DHS&EM Bi-annual Preparedness Conference October 2,3 &4,2012 in Anchorage Dvorak gave an update on these meetings. Adjournment Dvorak adjourned the meeting at 2:05 p.m. KODIAK ISLAND BOROUGH LOCAL EMERGENCY PLANNING COMMITTEE Rome KamaChair APPPROVED: December 6, 2012 L,EPC kleceine Mmanes Page 3 of 3 Sclile fiber 6,2012