2014-12-09 Regular Meeting FIRE PROTECTION DISTRICT NO.1 DECEIVED
REGULAR MEETING
DECEMBER 9, 2014 6:02 p.m.
BAYSIDE FIRE HALL JAN - 9 2015
1. CALL TO ORDER BOROUGH CLERK'S OFFICE
KODIAK,ALASKA
CHAIR NELSON called the regular meeting to order at 6:02 PM
2. ROLL CALL
Board Members present were Richard Carstens, Chair Rebecca Nelson, Scott Arndt, Jim Pickett,
Kiehl Pickett and Ex Officio Member Bob Himes. Also present were Doug Mathers, Scott Alan
Krantz, KIB Engineering and Facilities Director Bob Tucker, Deputy Clerk Jessica Kilborn,
Assistant Clerk Angela MacKenzie and Secretary Jenny Clay.
Chair Nelson introduced Jessica Kilborn as the Special Parliamentarian for the meeting. She was
there to advise the board regarding changes to the agenda.
3. ACCEPTANCE/APPROVAL OF AGENDA
ARNDT moved to accept and approve the agenda for December 9, 2014.
Chair Nelson announced that due to the nature of the item and to accommodate the public, board
members, and staff involvement with this item, it was necessary to suspend the rules and address
Item 9.c. ahead of the other items on the agenda.
ARNDT moved to amend the agenda by suspending the rules and moving Item 9.c Status Update
on Recruitment Process immediately after Item 6 and to insert Visitors Comments on the agenda
as 5a.
ROLL CALL VOTE ON MOTION CARRIED 5 TO 0.
VOICE VOTE ON ORIGINAL MOTION CARRIED 5 TO O.
4. ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT
CARSTENS moved to approve the receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF MINUTES
CARSTENS moved to approve the minutes of November 25, 2014.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Fire Protection Area No. I Board Regular Meeting December 9,2014
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6. (5a) VISITOR COMMENTS
Scott Alan Krantz voiced his concern about one of the members on the rating committee. He had
tan issue;with an ongoing EEO with Fire Chief Halcomb who was on the rating committee. He
•ibelieved there was a conflict of interest. He does not believe Chief Flalcomb can be fair in rating
i
yhis application-with:EEO.Ongoing investigation.
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7. ACTION ITEMS
A. Status Update on Recruitment Process
Chair Nelson opened to disclosure of conflicts by scoring committee. Board Members J. Pickett
and K. Pickett asked to be excused from the Recruitment Process as J. Pickett is an applicant.
Chair Nelson ruled that the Kiela and Jim Pickett have a conflict of interest.
A VOICE VOTE CONFIRMING CHAIR NELSON'S RULING WAS UNANIMOUS.
Chair Nelson ruled that there is not a conflict of interest with Chief Halcomb being one of the
raters.
ARNDT moved to affirm the ruling of the chair.
CARSTENS appealed the ruling of the chair. Discussion ensued
CHAIR NELSON asked if the decision of the chair be sustained.
ROLL CALL VOTE ON DECISION WAS 3 TO 0.
Chair Nelson stated that the applications are still being rated. She will make sure Chief Jeff
Halcomb receives his packet of applications to begin rating.
Chair Nelson invited J. Pickett and K. Pickett to join the board for the remainder of the meeting.
S. Chief Report
None
9. CHAIR REPORT
She apologized to the board for being slow but thorough in the rating process due to medical
reasons.
10. STAFF REPORT
None
11. ACTION ITEMS
Fire Protection Area No. I Board Regular Meeting December 9. 2014
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a. GENERATOR
Bob Tucker updated the hoard stating the procurement for the generator and switch gear would
be moving forward. Staff will be purchasing the equipment separate from the installation
contract to save the contractors mark up and expedite the project. Once the generator and switch
gear was purchased and delivered to Kodiak, the bid procedure would begin for the installation.
b. WINDOW REPLACEMENTS
Bob Tucker stated that the board requested of staff the procurement for replacement windows at
Bayside Fire Station. The window replacements were part of the Women's Bay Shelter Bid. That
bid opening was last week and the lowest bidder was contacted. The price provided for the
windows and freight was $6,000 to Kodiak. Board discussion ensued.
Board decided to wait and not order the windows at this time.
12. VISITORS COMMENTS
Doug Mathers — He spent a lot of time on the applications and went to great lengths to get it
done. lie would of liked to have been told that there was a delay so that he had more time.
13. BOARD COMMENTS
R. Carstens — Was under the impression that he was to turn in his rating packet as soon as
possible and was upset and unaware of the delays. Need to look for an alternative for a Chief as
Chief Nimes will be gone as of December 31".
K. Picket— None
J. Picket — Thanked Bob Tucker, Staff and Visitor Scott Krantz for coming to the meeting.
Bayside Fire Dept. adopted a needy family for Christmas. They would be helping the two
children of the girl who was burned in the banya. Fire Prevention is still in progress till
December I3tx.
R. Nelson — In rating the applications for Chief, no one was speeding through the applications.
There was a system of checks and balances so that does not occur. The process does take time.
The three people selected to assist the board in rating are all extremely professional. She stated
that she has no problem with the additional three raters selected. She has asked for everyone's
patience in the matter.
14. NEXT MEETING SCHEDULE
Meeting was scheduled for Tuesday, December 16, 2014.
Fire Protection Area No. I Board Regular Meeting December 9, 2014
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15. ADJOURNMENT
The meeting adjourned at 6:55 p.m.
SUBMITTED BY:
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Jenny Clay, Maid Secretary
KIB Engineering/Facilities Department
APPROVED BY: /
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Chair Rebecca Nelson
Fire Protection Area No. I Board Regular Meeting December 9. 2014
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