2015-01-20 Regular Meeting FIRE PROTECTION DISTRICT NO.1 BOARB REGULAR MEETING RECEIVED JANUARY 20,2015 6:05 p.m. BAYSIDE FIRE HALL AN 0 115 1. CALL TO ORDER ROUGH CLERK'S OFFICE KODIAK,ALASKA CHAIR NELSON called the regular meeting to order at 6:07 PM 2. ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson, Jim Pickett and Kiela Picket (via teleconference). Also present were Acting Chief Doug Mathers, Borough IT Supervisor Paul Van Dyke, Jason Waggoner, and Secretary Jenny Clay. Board member Scott Arndt was absent. 3.ACCEPTANCEIAPPROVAL OF AGENDA J.PICKETT moved to accept and approve the agenda for January 20, 2015. Chair Nelson postponed Item B. Chief Hiring Process on the agenda until the January 27, 2015 meeting as board member Arndt was absent and the Pickett's were excused due to conflict of interest. There would be no quorum. J. PICKETT amended Motion to accept and approve agenda with the exception of Item B. Chief Hiring Process to be postponed until January 27, 2015 meeting. VOICE VOTE ON AMENDED MOTION CARRIED UNANIMOUSLY. VOICE VOTE ON ORIGINAL MOTION CARRIED UNANIMOUSLY. 4.ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT CARSTENS moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5.APPROVAL OF MINUTES J. PICKETT moved to approve the minutes of January 6, 2015. Chief Mather pointed out the misspelling of Scott Pack. Chair Nelson directed Secretary J. Clay to correct. VOICE VOTE ON MOTION CARRED UNANIMOUSLY. 6. CHIEF REPORT Acting Chief Mathers reported Bayside Fire Department had five (5) calls since Chief Himes retired. He conducted a two-hour training session with volunteers on building construction. Fire Protection Area No. I Board Regular Meeting January 20,2015 Page l of 3 7. CHAIR REPORT Chair Nelson was working on the budget for FY2016. She would present it at the January 27'x' meeting. She was working on the Respiratory Protection Program and looking into ordering batteries for handheld radios. Acting Chief Mathers stated that KARES expressed interest in caring for the batteries at the station. With their expertise they would keep them functioning. He also reported that all Scott Packs were updated. Board discussion ensued. 8. STAFF REPORT None 9.VISITOR COMMENTS Paul VanDyke restated concerns from the last meeting on the Financial Report Expenditures and percentages category that was used half way through the year. Chair Nelson was waiting on inventory and detailed reports from Borough Finance Department so she could respond regarding the Financial Report. Carstens stated the insurance line item was paid only once per year not monthly. Jason Waggoner wanted to talk about the animal policy the board was to discuss in Line Item A. He stated it was quality of life to be able to bring your dog to the station. There have been problem dogs in the past but would like the board to consider the dogs on a case by case basis. 10. ACTION ITEMS A. Review of Animal Policy Chair Nelson read the Kodiak Island Borough code 6.04.100 Control of Animals aloud to the board. Board discussion ensued on A. and B. of the code which focuses on controlling your animal and the impoundment of the animal. Chair Nelson supported having dogs in the station and suggested a bed for the dogs to stay on during their time in station. She also suggested dogs be cleaned in the utility sink only and also should be under voice or leash control at all times. Acting Chief Mathers offered to discuss matter with volunteers at the next Monday night drill. CARSTENS moved that the Acting Chief Mathers review the animal policy with entire Fire Department and the KASAR group next Monday night. VOICE VOTE ON MOTION CARRED UNANIMOUSLY. 11. VISITOR COMMENTS Jason Waggoner thanked the board for their consideration allowing animals at the Fire Station. He commented that because of the mistake of one dog, all dogs should not be punished. Fire Protection Area No. 1 Board Regular Meeting January 20,2015 Page 2 of 3 12.BOARD COMMENTS R. Carstens— He questioned who must attend the meetings during the Chief Hiring Process. The Raters may be absent but the board must have a quorum of three (3) members. He was disappointed that they were unable to discuss the Chief Hiring Process as he canceled a vacation to be there. In the future board members should make every possible effort to be there or phone in. K. Pickett—None J. Pickett — Appreciated everyone who had helped clean the station. He also appreciated that Acting Chief Mathers attended all calls no matter what the hour. He had 100 smoke alarms from First Alert. He worked with American Red Cross from Wasilla and would have a smoke alarm give a way in March 2015 including the installation. He hoped to get CO2 detectors. Chair Nelson- Both she and J. Pickett would meet regarding the Safe Kids Child Safety Restraint Program. This was funded through donations to inspect and install car seats. 13. NEXT MEETING SCHEDULE The next meeting was scheduled for January 27, 2015. 14.ADJOURNMENT The meeting was adjourned at 6:45 p.m. SUBMITTED BY: t Dater Je any Clay, oard Secretary KIB Engineering/Facilities Department ROVED BY: Date: Chair, cca Nelson Fire Protection Area No. 1 Board Regular Meeting January 20,2015 Page 3 of 3