2015-01-06 Special Meeting FIRE PROTECTION DISTRICT NO.1 BOARD
SPECIAL MEETING
JANUARY 6, 2015 6:05 p.m.
BAYSIDE FIRE HALL
1. CALL TO ORDER
CHAIR NELSON called the regular meeting to order at 6:02 PM
2. ROLL CALL
Board Members present were Richard Carstens, Chair Rebecca Nelson, Scott Arndt, and Jim
Pickett. Also present were Borough Manager Bud Cassidy, Borough HR Officer Lauri Whiddon,
Borough Clerk Nova Javier, Borough Information Technology Paul Van Dyke, Jason Waggoner,
Raters - Jeff Halcomb, Mike Dolph, Doug Mathers, Firefighter Troy Brevik and Secretary Jenny
Clay.
Board member Kiela Pickett was absent.
3. ACCEPTANCE/APPROVAL OF AGENDA
ARNDT moved to accept and approve the agenda for January 6, 2015.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4.ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT
CARSTENS moved to acknowledge receipt of the Financial Report.
Arndt reported to the board his concerns with several items in the Financial Report. Chair Nelson
stated that she was aware of the concerns and was working with staff to obtain more information.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF MINUTES
ARNDT moved to approve the minutes of December 9, 2014 and December 30, 2014.
VOICE VOTE ON MOTION CARRED UNANIMOUSLY.
6. CHIEF REPORT
Acting Chief Doug Mathers reported Bayside Fire Deparment had a call Sunday night in which
several volunteers responded and all went well. There was a drill Monday night which included
medical training, fixed chains for the engines and testing of Scott Packs. He would be installing
the dishwasher and doing some computer work. He was still waiting on keys to get in the
apartment so that he could do some repairs.
7. CHAIR REPORT
Fire Protection Area No. I Board Regular Meeting January 6, 2015
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Chair Nelson was working on the budget for next year. She planned on addressing the Financial
Report concerns expressed by Arndt. She would be meeting with Bob Tucker the Engineering
and Facility Director for the Borough on the windows and the plan for the Bayside Fire
apartment.
S.STAFF REPORT
None
9. VISITOR COMMENTS
Bud Cassidy the Borough Manager introduced staff that was present to the board.
Troy Brevik wanted to thank all who helped with Chief Himes Retirement gathering. It was well
attended with 47 people.
10. ACTION ITEMS
A. Chief Hiring Process
Jim Pickett asked to be excused from this item in the meeting due to conflict of interest. Chair
Nelson accepted.
Chair Nelson introduced Lauri Whiddon who eplained the hiring process to the Board and the
other Raters. Board discussion ensued. Board formed additional questions to be sent to all
applicants.
CARSTENS moved to proceed with the four questions as written.
ROLL CALL VOTE ON MOTION CARRIED 3 TO 0.
CARSTENS moved to request that the four questions be sent to all applicants and the response to
be no more than 2 total pages and received back by January 15, 2015 by the close of business
Alaska Standard Time.
ROLL CALL VOTE ON MOTION CARRIED 3 TO 0.
Chair Nelson excused the Rating team and Jim Pickett was introduced back into the meeting.
B. Acting Chief Stipend
Arndt requested from the Board that the Acting Chief's stipend be $2,500 per month and then
would go to the assembly for approval. There are no benefits other than the stipend. Time spent
by Doug Mathers Acting Chief would be about 10-15 hours per week. Board discussion ensued.
ARNDT moved to approve the acting Chief be paid a$2,500 per month stipend.
Carstens asked that the effective date be included back to January 1, 2015.
Fire Proicetion Area No. l Board Regular Meeting January 6,2015
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ARNDT moved to amend the motion to show the effective date as January 1, 2015.
ROLL CALL VOTE ON AMENDED MOTION CARRIED 4 TO 0.
ROLL CALL VOTE ON MAIN MOTION CARRIED 4 TO 0.
11. VISITOR COMMENTS
Jason Waggoner mentioned that you only need an executive session if what you are going to say
could defame or prejudice the reputation of the person. If you are just talking about a person's
background you do not need an executive session.
Paul Van Dyke thanked Chair Nelson for allowing him to speak during the hiring process. He
suggested the board take a hard look and start cutting candidates. The fewer people you have to
talk about in or out of executive session the better. He liked what Mr. Carstens had to say about
the candidates and their response or lack of in the questions. Their interest in the position of
Chief will show. It was a good decision to add the additional questions. Now the Board needs to
push forward expeditiously.
Bud Cassidy was impressed by the dedication and passion of the board. Liked what Mr. Carstens
said about finding a candidate with passion. He thinks the board is doing a good job.
Laurie Whiddon wanted to thank the board for participating in the process to make it successful.
She felt good about the all the input that was given today. She was here to help in any way to
move forward with the process.
Doug Mathers thanked the board for their support and would do his best. He would request
assistance once he was familiar with processes. He was in support of the executive session so
that he could speak freely.
12.BOARD COMMENTS
J. Pickett—Would like to have an agenda item added to the next meeting.
S. Arndt—None
R. Carstens—None
Chair Nelson-The Board came up with a plan for the next step of the hiring process and
continuity has been maintained. We continue to move forward as a team.
13. NEXT MEETING SCHEDULE
The next two meetings were scheduled for January 20, 2015 and January 27, 2015.
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14. ADJOURNMENT
The meeting was adjourned at 8:20 p.m.
SUBMITTED BY:
Date:
Jet Jny Clay, ; oard Sectary
KIB Engineering/Facilities Department
APPROVED BY:
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.s' Date: p
Chair Rebecca N n
Fire Protection Area No. I Board Regular Meeting January 6,2015
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