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2014-08-05 Regular Meeting FIRE PROTECTION DISTRICT NO.1 BOARD RECEIVED REGULAR MEETING AUGUST 5, 2014 6:41 p.m. NOV 1 3 2014 BAYSIDE FIRE HALL BOROUGH CLERK'S OFFICE KODIAK,ALASKA 1. CALL TO ORDER CHAIR N. NELSON called the regular meeting to order at 6:41 PM 2. ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson, Andrew DeVries (via teleconference), Jim Pickett, and Kiela Pickett. Also present were Ex Officio Member Bob Himes, Scott Arndt, Borough Project Manager Matt Gandel and Engineering and Facilities Secretary Jenny Clay. ITEMS IN THE AGENDA MAY BE OUT OF ORDER FROM WHAT ACTUALLY OCCURRED. 3. ACCEPTANCE/APPROVAL OF AGENDA CARSTENS moved to accept and approve the agenda for August 5, 2014. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT J. PICKETT moved to approve the receipt of the Financial Report. Himes stated that Insurance and Bonding was 90% expended as it was paid at the beginning of the year. Chair Nelson discussed with the Board several items in the budget report. Arndt asked about the expenditure of$1,935 in repairs and maintenance. Himes would look into expenditure. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES CARSTENS moved to approve the minutes of March 18, 2014. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. J. PICKETT moved to approve the minutes of April 1, 2014. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. CHAIR REPORT Fire Protection Area No. I Board Regular Meeting August 5, 2014 Page 1 of 3 Chair Nelson reported that due to the summer season there were no meetings. Nelson stated she was also waiting on the generator bid outcome. Chair Nelson worked with Chief Himes on the volunteer booth for child seat safety and bicycle safety. She contacted Women's Bay fire Department to schedule a meeting to discuss the Future of Bayside Fire Department and Consolidation of both Fire Departments. She worked with Bayside Fire Department on Fire prevention. 7. STAFF REPORT There was no staff report. THERE WAS NO AGENDA ITEM FOR CHIEF HIMES REPORT. IT WAS PLACED UNDER STAFF REPORT. Chief Himes reported on a new system for both Bayside Fire and Women's Bay Fire called E- Dispatches. It consisted of a scanner and computer that recorded pages and transmitted them through cell phones. It worked well with areas that had poor radio reception for pagers. Both Fire Departments shared the cost of S75/month. Andrew DeVries was selected to attend the Fire Rescue International training in Texas in August. It would be his 2nd Year of company officer training. The Fire Conference this year was scheduled for the week of September 25th in Kenai. They would be dealing with issues such as Line of Duty Death Task Force, Legislation on Smoke Detectors with a 10 year battery and Alaska Interstate Mutual Aid System for Disasters. Rimes took the Boroughs Van on the Ferry in an effort to keep costs down. There would be four people selected to attend the Conference. The new Trophy case ordered came in after the Earl Smith Jr. Memorial Fire Training Center Dedication and was set up in the training center. Both Bayside and Coast Guard Fire Departments went through the Child Passenger Safety Recertification program. Bayside was the local point of contact for safe kids worldwide. Providence Hospital displayed the hazard house for the Chamber of Commerce open house on August 20th. Cost of the Hazard House was $22,000 through the Trauma Grant. All four Fire Departments and other agencies were preparing for the Fire Prevention in October. Both 1-limes and Nelson among others would be volunteering at the recruitment booth August 7th. Himes also reminded the board that the Awards Banquet needed to be planned for a Saturday in October. Jim and Kiela Pickett volunteered to be in charge of that event. Himes also reminded the board that he would be on annual leave as of August 22nd 8. ACTION ITEMS A. Generator Project CARSTENS moved to reject the generator project as written and look for more cost effective areas such as an outside stand-alone generator. ROLL CALL VOTE ON MOTION CARRIED 5 TO O. 9. Visitors Comments Arndt stated that he recommended the board reject all bids and look at stand-up generators. Fire Protection Arca No. I Board Regular Meeting August 5.2014 Page 2 of 3 10. Board Comments D. DeVries —Thanked visitors for coming. He would like to thank the board for sending him to the Fire International Training. Thanked Jim Pickett for the work on the Hazard House. R. Carstens — None. K. Pickett — Thanked everyone for coming and giving their opinions. There was going to be an unveiling of the Pink Fire Truck (for Cancer) in Anchorage on the 15th of August. The Pickett's would be attending the event. J. Pickett — Thanked board and visitors for participating at the meeting. He was glad the Generator Bid was rejected. The Board would be looking for something more cost efficient. He would like everyone to try and come to the open house with the Chamber of Commerce. The Hazard House will be there for viewing. Looking forward to working with all the agencies in town. 11. NEXT MEETING SCHEDULE The next meeting scheduled for August 22, 2014 at 6:05 P.M will be a work session only joint meeting with the Women's Bay Fire Department Officers and Board at the Kodiak Library. 12. ADJOURNMENT CARSTENS moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 7:07 p.m. SUBMITTEDUBBY:/ f}?A-Vi-E y �ir r`'a Date: /2 /s // J ny Clay, oard Secre ary KM Engineering/Facilities Department APPROVED BY: axecc �,� W�$•',� Date: I 51 / 9 Chair Rebecca Nelson Fire Protection Area No. I Board Regular Meeting August 5.2014 Page 3 of 3