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2014-07-17 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting July 17, 2014 A regular meeting of the Kodiak Island Borough Assembly was held on July 17, 2014, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Mayor Friend led the Pledge of Allegiance. Present were Mayor Jerrol Friend, Assembly members Tuck Bonney, Dave Kaplan, Chris Lynch, and Mel Stephens. Also present were Borough Manager Bud Cassidy, Engineering and Facilities Director Bob Tucker, Clerk Nova Javier, and Deputy Clerk Jessica Kilborn. KAPLAN moved to excuse Assembly members Carol Austerman and Aaron Griffin who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA [11 PETERSON moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of May 15, 2014, were approved under the consent agenda. AWARDS AND PRESENTATIONS Manager Cassidy presented the Employee of the Quarter award for the second quarter of 2014 to Jeanne Miller, Accounting Technician/Accounts Payable in the Finance Department. CITIZENS' COMMENTS ® Tanguy Libbrecht thanked the Assembly for its support of the Red Cross of America. Kathrynn Hollis-Buchanan advocated for continued support of the Red Cross of America and the training the Red Cross provided for the community. Dennis Summons, Betty MacTavish, Judi Kidder, and Aaron Williams spoke in opposition of Ordinance No. FY2014-20 Decorum in Debate, adopted at the regular Assembly meeting of July 3, 2014. 0 Kodiak Island Borough Assembly Regular Meeting Minutes July 17, 2014 Page 1388 Ken Reinke, Director of Threshold Recycling Services, spoke on the recycling services provided by the organization and thanked the Assembly and the community for its support. He also spoke about the new recycling facility located in the Matanuska-Susitna Borough. COMMITTEE REPORTS Assembly member Lynch reported on the Kodiak Fisheries Work Group meeting of July 9. She announced the next meeting would be held on Thursday, July 24 at 10 a.m. at the Kodiak Fisheries Research Center. PUBLIC HEARING 0 None. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Would be out of town July 22-August 4; Assessor Bill Roberts would serve as the administrative officer. • Met with National Oceanic and Atmospheric Administration (NOAA) regarding its lease at the Kodiak Fisheries Research Center. NOAA representatives indicated they would remain in Kodiak and would use the facility. They expressed concerns with the operational costs of the building, and were interested in other options which included sub-renting and possibly reducing the footprint. Manager Cassidy would keep the Assembly updated. MESSAGES FROM THE BOROUGH MAYOR — Mayor Friend offered condolences to the family of long-time Kodiak resident Iver Malutin. He spoke to the efforts of Mr. Malutin towards the community and the relationship he had with the Borough. He also spoke on the meeting held on July 7 with NOAA, which he attended with Manager Cassidy and Assembly member Lynch. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 0 1, Contract No. FY2015-06 Four Schools (Port Lions, Karluk, Old Harbor, and North Star) Generators Project. BONNEY moved to authorize the Manager to execute Contract No. FY2015-06 with Wolverine Supply, Inc. of Wasilla, AK for the Four School Generators Project in an amount not to exceed $924,000, The contract was for the Four School Generators project as shown in the construction documents prepared by Jensen Yorba Lott, Inc. The work included installing new electrical Kodiak Island Borough Assembly Regular Meeting Minutes July 17, 2014 Page 1389 O generators at Port Lions, Karluk, Old Harbor, and North Star Elementary schools. Port Lions and North Star schools were scheduled to be completed by January 6, 2015, and Karluk and Old Harbor schools by July 15, 2015. An invitation to bid was issued on June 4, 2014, and bids were opened on June 26, 2014. Only one bid was received from Wolverine Supply, Inc. of Wasilla, Alaska. Wolverine Supply was currently working on the Kodiak Fisheries Research Center Ventilation Modifications project, and had successfully completed several Borough projects in the past. QThe base bid scope of work included installing new 60kw generators at Port Lions, Karluk, and Old Harbor schools, including required site work. Two alternates for North Star Elementary were also included in the bid: one to install a 60kw generator and one to install a 125kw generator. The larger generator would enable power to be provided to the whole school, rather than just emergency functions. The base bid and alternate number two would be completed within the budget available, and staff recommended that alternate number two be included in the contract award. The project was funded by an Alaska Designated Legislative grant received in FY2012. The grant was for installation of generators at Kodiak High School, East Elementary, and the four schools listed above. There were adequate funds remaining in the grant to complete the project. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Kaplan, Lynch, Peterson, and Stephens. Resolutions None. Ordinances for Introduction 1. Ordinance No. FY2015-02 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $10,230,000 to Finance the Renewal and Replacement Schedule Related to Borough Owned School Facilities, Projects Which are 70% Reimbursable by the State of Alaska, and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 7, 2014 Regular Borough Election. LYNCH moved to adopt Ordinance No. FY2015-02 in first reading to advance to public hearing O at the next regular meeting of the Assembly. A memo from Finance Director Short and a corrected version of Ordinance No. FY2015-02 were provided, as requested at the July 10 work session. The ordinance would place before the voters the question of issuing general obligation bonds on the October 7, 2014 ballot. If approved, up to $10,230,000 in general obligation bonds would be sold to pay for the cost of certain Renewal and Replacement projects in school facilities. The projects to be funded with the bonds addressed worn out school building components such as roofs, floors, underground storage tanks, etc. that had reached the end of their useful life and O Kodiak Island Borough Assembly Regular Meeting Minutes July 17, 2014 Page 1390 required overhaul or replacement. A list of projects to be included were provided to the Assembly. The State of Alaska would reimburse the Borough 70% of the principal and interest costs I, 1 associated with the projects included in funding from the bond issue which amounted to $8,249,945. The remaining 30% equaled $3,535,690. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Kaplan, Lynch, Peterson, and Bonney (Ayes); Stephens (No). i 2. Ordinance No. FY2015-01A Amending Ordinance No. FY2015-01 Fiscal Year 2015 Budget by Amending the General Fund (Fund 100) and the Replacement and Renewal Fund (Fund 469) to Fund Painting of the Port Lions School. KAPLAN moved to adopt Ordinance No. FY2015-01A in first reading to advance to public hearing at the next regular meeting of the Assembly. The Port Lions school needed to be repainted over the summer and the funds were available in the General Fund to do the work. The project was estimated to cost $131,000. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Stephens, Bonney, and Kaplan. Other Items None. _. EXECUTIVE SESSION 1. Borough Manager's Performance Evaluation. LYNCH moved to convene into executive session to discuss the Borough Manager's performance evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice his reputation or character. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Stephens, Bonney, Kaplan, and Lynch. l Mayor Friend invited the Assembly members and Manager to join in the executive session. iJ After the vote, Mayor Friend recessed the regular meeting and convened the executive session at 8:15 p.m. Upon returning from the executive session, Mayor Friend reconvened the regular meeting at 8:40 p.m. Kodiak Island Borough Assembly Regular Meeting Minutes LJ July 17, 2014 Page 1391 LYNCH moved to increase the Manager's annual salary to $155,000 retroactive to January 1, "" 2014. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Bonney, Kaplan, Lynch, and Peterson (Ayes); Stephens (No), CITIZENS' COMMENTS Judi Kidder spoke to the use of the Facilities Fund account for renewal and replacement projects. 0 ASSEMBLY MEMBERS' COMMENTS Assembly member Stephens spoke to Ms. Kidder's comments regarding use of the Facilities Fund for projects. Assembly member Peterson thanked Major Bates for providing the invocation for Assembly meetings and commended Mr. Reinke for his dedication to Threshold Recycling Services. Assembly member Lynch thanked Red Cross of America for the update on its activities and urged other non-profit organizations to provide quarterly reports to the Assembly. Assembly members Lynch and Peterson congratulated Employee of the Quarter award recipient Jeanne Miller. Announcements Mayor Friend announced the next Assembly work session would be held on Thursday, July 31 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, August 7 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Kaplan, Lynch, Peterson, and Stephens. The meeting was adjourned at 8:45 p.m. KOD AK IS AND,BORCGH ATT T: / errol Friend, Mayor ii . ' 4. U Nova V . Javier, MMC, Borou( ' r1-- Approved on: September 4, 2014 Kodiak Island Borough Assembly Regular Meeting Minutes 0 July 17, 2014 Page 1392