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FY2015-10, EXT A-D; Agreement For Road Maintance And Repairs, Snow Removal, And Sanding For Bay View Road Service Area With Brechan ConstructionRECORDS RETENTION EXTENSION FORM The Manager and Department Directors can extend the retention period of a record in the records center and delay the disposal of a record for up to five years if there is a valid administrative purpose. REQUESTED BY: Patricia Valerio DATE: 03/10/2025 LOCATION: EF DEPARTMENT: Eng & Fac RECORDS SERIES: Contract CONTENT SUMMARY: FY2015-10 A -D Bayview Road Service Area RM&Snow YEARS REQUESTED: 3 EXTENSION EXP. DATE: 06/30/2027 (Not to exceed 5 years) IDENTIFY THE REQUIRED BOROUGH ADMINISTRATIVE PURPOSE BELOW: History of contract that will be worked on in the near future. Keep for reference. June 6, 2019 Brechan Construction 2705 Mill Bay Road Kodiak, AK 99615 Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9357 Fax (907) 486-9394 dconrad@kodiakak.us RE: Extension of Road Maintenance and Repairs, Snow Removal and Sanding for Bay View Service Area Contract No. FY2015-10. Dear Jim, With this letter the Kodiak Island Borough wishes to exercise our option with the extension to your existing Road Maintenance and Repairs, Snow Removal and Sanding contract for Bayview Service Area until June 30th, 2020 or until a new contract is awarded. The same provisions of the original contract will remain in effect. It is the Kodiak Island Boroughs intent to develop new service district contracts and have them out prior to the next fiscal year. Please review the following insurance certificates General liability insurance with the Borough named as additional insured, Worker's Comp insurance, Automobile insurance to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the three documents for our records. You may acknowledge your acceptance of this renewal by signing at the bottom of this document and returning to our office. Sincerely, Island Borough H. Graham `" I- Date n Construction FY2015-1 OD Brechan - Rd Main Bay View Rd SA June 30.2020 or new contract -4th EAerhion July 7, 2017 Brechan Enterprises 2705 Mill Bay Road Kodiak, AK 99615 Dear Sir, ry ao 15-- /off Kodiak Island Borough Engineering & Facilities Deparhnent 710 Mill Bay Road Kodiak, Alaska 99615 Phone(907)486-9343 Fax(907)486-9394 jclay@kodiakak.us RE: Extension of Road Maintenance and Repairs, Snow Removal and Sanding for Bay View Service Area Contract No. FY2015-10. With this letter the Kodiak Island Borough wishes to extend your existing contract until September 30, 2017 or until a new contract is awarded. The same provisions of the original contract will remain in effect. Please review the following insurance certificates General liability insurance with the Borough named as additional insured, Worker's Comp insurance, Automobile insurance to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the three documents for our records. You may acknowledge your acceptance of this renewal by signing at the bottom of this document and returning to our office. Sincerely, Michael Powers Island Borough Manager Graham ` :ban Enterpirses Date May 11, 2016 Brechan Construction, LLC 2705 Mill Bay Road Kodiak, AK 99615 1 Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9342 Fax (907) 486-9394 btucker@kodiakak.us "Ulr ire�m��l' , f f Extension of Road Maintenance and Repairs, Snow Removal and Sanding for �, of,r�����i "MMMI Dear Jim, With this letter the Kodiak Island Borough wishes to exercise our option for the Second year extension to your existing Road Maintenance and Repairs, Snow Removal and Sanding Contract until June 30, 2017. The same provisions of the original contract will remain in effect. Please review the following insurance certificates: General liability, Worker's Comp, and Automobile Insurance with the Borough named as "additional insured;" to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the documents for our records. You may acknowledge your acceptance of this renewal by signing at the bottom of this document and returning to our office. Sincerely, chael Powers Manager, Kodiak Island Borough A >I(. ��&, James if. Graham Brechan Construction LLC No1•.�. Javier, MMC,1 Kodiak island Borough i� pate Am March 18, 2015 Brechan Construction, LLC 2705 Mill Bay Road Kodiak, AK 99615 FlaDlS l0 E0,ltfr9�-/ Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9342 Fax (907) 486-9394 btucker@kodiakak.us RE: First year Extension. of Road Maintenance and Repairs, Snow Removal and Sanding for Bayview Service Area Dear Jim, With this letter the Kodiak Island Borough Nvishes to exercise our option for the First year extension to your existing Road Maintenance and Repairs, Snow Removal and Sanding Contract until June 30, 2016. The same provisions of the original contract will remain in effect. Please review the following insurance certificates: General liability, Worker's Comp, and Automobile Insurance with the Borough named as "additional insured;" to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the documents for our records_ You may acknowledge your acceptance of this renewal by signing at the bottom of this document and returning to our office. Sincerely, Charles Cassidy Manager, Kodiak Island Date James H. Graham Date Brechan Construction LLC 1Li� ,L (W_fWa7w a Javier MMC, Borough wand borough AND SANDING FOR BAY VIEW ROAD SERVICE AREA IN THE KODIAK ISLAND BOROUGH, :R ' Contract No... —SIJL, V1r.J-r=1F This Contract shall consist of the followingContract Documents: Documents" ;include: Request,Bids,g all addenda; Appendix A - B+Schedules; Appendix B - Road Work ILog and Daily Work Repon Forms; Appendix C - .. of Road r r. Appendix D - State Rates of Pay. by panics,ri covenants and agrees , commence and provide mt t and repairs, described as follows: 1. D _ O. '1 Roadway grading, cleaning, clearing, culvert installation, snow and ice removal, and sanding in Bay View Road Service Area(BVRSA). Any damage , 1 Contractor to culverts or curbs by ditching, grading and/or plowing will be repaired or replaced by Contractor at "no cost" to the Borough. The existing system consists of approximately 2 miles of graveled roadway and parking areas, as shown on Appendix B. Lm! -x r r lk! ' r9 1 !r 1sai! ;All work. III! will be authorized r Order r inspected by .: Board Chair . designee.. r repairs, drainage, ditch maintenance and construction projects must be approved by the Borough Engineering r Facilities Departmentprior . commencing A2RMXW,,. SW ' x._: Snow removal,+ • and routine maintenancebe at the reconstructiondiscretion of BVRSA Bay View Road Service Area Board Chair or his/her designee. No or upgrade+ . IIS I1 shall commenceprior to approval by Borough .; designee. A. The term of this contract is July 1. 2014 to June 30,201 S. The Borough Manager. in his sole discretion, may offer two (2) additional one (1) year extension terms. The Borough Manager may consider Contractor's performance and any recommendations of the BVRS A Bay View Road Service Area Board. If the Borough makes such an offer, the Contractor will have thirty (30) days to accept or refuse the offer. B. Any holding over of the Contract beyond any exercised renewal options will be considered a "month-to-month" extension. All terms and conditions as set forth in this Contract shall remain in full force and effect. Each party shall provide the other party with notice of intent to cancel such "month-to-month" extension at least thirty (30) days prior to the desired date of cancellation. C. The Borough Manager may terminate this Contract upon thirty (30) days prior notice if the Contractor receives three letters from the Borough Manager or designee for documented non- performance, which has not been amended or resolved in a timely manner, for multiple equipment break downs, or for unavailabty of equipment or labor needed to complete the work as described in the Contract. The Borough Manager may rely on any recommendations made by the BVRSA Bay View Road Service Area Board. A. MWnWnjMce: The Contractor shall begin corrective work no later than 8:00 am. of the second day following receipt of directive for correction on non -emergency problems aa? within two hours after notcation for snow removal/sanding and otheremergency problems. Any equipment warm-up must be completed prior to the start time. 7 rRIFFT-111I 1.ij t 49 0 C. N9p:SgdWve Work: If the Contractor does not respond to a non -emergency work order in a timely manner, the BVRSA Bay View Road Service Area Board Chair or his/her designee and/or the Kodiak bland Borough Engineering and Facilities Director or his/hcr designee may utze a Contractor from one of Y service areas or a KID facties"contractor tt respond to the work order. In an emergency, or if there is a reasonable possibility thn Contractor may not be able to timely or adequately perform, the Borough may contract with the second bidder on the bidding list for the purposes of a backup contractor. All contractors shall supply contact numbers for 24 hour service (cell, pager) that will allow the Kodiak Island Borough and/or the BVRSA Bay View Road Service AreaBoard Chair tocontact th'2 Contractor or his 1esignee anytime during the contract period. C `TSL 4 2gly I -o f � U A-4# ItaW , OMWE the service area. If snow gates are not engaged or inoperable the Contractor will be to the first snowfall of the season, the Contractor shall install snow markers at all crcal culverts and drainage areas. These shall be determi ned byjoint decision of the: BVRSA Bay View Road Service Area Board and the Contractor. -�*OlUzKOIW FN V pi 9 El CA3 11 MU—MMIX01! A. Natedals: For all Borough approved materials actually used in the work, the Contractor shall be reimbursed at rates set forth in the Bid Schedules. Material transportation costs shall I e provided for under the equipment rental rates. B. FAMIRMSpl: Two (2) Graders shall have a minimum of 14 -ft. blades. One (1) loader with a minimum 3-yar4 bucket for clearing intersections and heavy accumulated areas, and one (1) Loader, if used for snow removal, can have a minimum of a 12 -ft. blade capable of angle adjustment or a bucket capacity of 3 to 4 cubic yards. All equipment listed in the equipment schedule must be in good working condition suitable for the purpose for which the equipment is to be used. Individual pieces of equipment or tools having a replacement value of one hundred ($ 100) dollars or less, whether or not consumed by use, shall be considered to be small tools and no payment will be made therefore. L&bgr,13ta Included in listed equipment rental rates are straight time including frings benefits. Premium rates for overtime will be paid for work performed under this contract above eight (9) hours per day or forty (40) hours per week. This overtime rate will be an incremental amount to be applied on top of the straight hourly rate included in thl Contractor's original labor and equipment rate in the Bid Schedule. to breakdowns, while warming up or installing chains. The rental time to be paid for equipment on the job shall be the time the equipment is in operation on work being performed. Ailt 0104 � WM11-41 $I I I I #I i%W11 I V 01,4 1 VA I ?�k 1 J91 Ennui t 1 4 1 G 111111111 r1111111111ril-lipill 11-1111111111111111 !11!�111111ri!�11!1 ;111111 LO W-1 01"M The Contractor shall furnish necessary additional labor, not included in equipment rental rates, at the rate specified in the Bid Schedule for straight time including fringe benefits. 0,11111 W viol P­kj 011111.40 as] t to 0- pq --7-. M, The State of Alaska Department of Labor defines the following types of work for publi�.- construction pmJecLs as being subject to payment of the prevang wage rates per AS 36.05.010 and AS 3 6.05.030: 01) Hauling new fill or materials to site 02) Hauling used fill or material to an area located away from the road or group of streets upon which work was currently being performed. Fill or material will be used on a road in the new area 03) Hauling discarded fill or material to a dump 04) Grading and/or compacting on a road surface it new or used rill deposited from either asupplier, excavated ditches, mads located some distance away from the road or group or streets currently being worked on 05) Installation of manholes 06) Installation of new or used culverts 07) Filling potholes 08) Malting a new mad where there was no mad 09) Digging a new ditch where no ditch existed previously 10) Removing old blacktop; replacing with new material 11) Installing of cross culverts 12) Installing storm drains The listed work is subject to G of the State of Alaska Depanment of Labor, Laborees Mechanics Minimum Rates or Pay. (See Appendix D) which the work was performed or materials were supplied. I PrEPME =1 signed time sheets for each employee's day during periods when authorized work is in progress. Copies of all the form are attached as Appendix B with exception of the time sheets that will be provided by the Contractor. A. Indmpifi 9 Ka gn: To the fullest extent permitted bylaw, Contractor agrees to defend, pay on behalf of, indemnify and hold harmless the Borough, its elected and appointed officials, employees and volunteers and others working on behalf of s against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, ctaimed or recovered against or from the Borough, its elected an -s', appointed officials, employees and volunteers and others working on behalf of Y by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this Contract. Li�,'. JMMRSe The Contractor shall not commence work until the Contractor has obtained all the insurance required under this Contract and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on its subcontract until the insurance required has been so obtained. i shall maintain such insurance as will protect it from claims under Workers'Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to its employees and all others for damages to property, any or all of which may arise out of or result from the Contractoes operations under the Contract whether such operations be by itself of by any subcontractor or anyone directly or indirectly employed by either of them. shall be entitled to coverage to the extent of such higher limits. Contractor is responsible fbr be furnished to the Borough Engineering and Facties Department. K 72-MIFITILL 7AMU J Mf the following: 1. Workers' Compensation Inwrance. The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract. Workers' Compensation Insurance as required by applicable state law (AS 23.30.04 5) for all employees to be engaged in work at the site of the pmject under this Contract. This coverage must include statutory coverage for States in which employees are engaging in work and employees liability protection not less than $1,000,000 per person, $ 1,000,000 per occurrence. r -111P= I I . - *T,",Mlr?-,"&4�".-,17w�T7--.7WZ-7�--�i. 2. Comprehensive (Commercial) General Liabifity Insurance with coverage limits not less than two mil lion ($2,000,000) dollars per occurrence and annual aggregates where generally applicable and will include premise operations. independent Contractors, products/completed operations, broad fbrTn property damage, blanket contractual and personal injury endorsements. lot ,all I" 43A ilk FT-r-ar, MI. ;I AN IfIl"10 employees and volunteers, The Additional Insured shall be named on the Contractorl's coverage fbr Commercial General and vehicle liability. Borough Code, which describes the Borough's Road Standards. 10. CONTRACTOR'S REPRESENTATIONS AND COVENANTS A. The Contractor covenants and agrees that all work shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of (he United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of such Federal agency. B. The Contractor further covenants and agrees to (i) perform all work and labor in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect With the Contract Documnts; (H) abide by and perform all stipulations, covenants, and agreements specified in the Contract Documents, all of which are by reference hereby made a part of this Contract. C. The Contractor hereby agrees to receive the prices W forth in the Bid Schedules as full compensati on for furnishing all materials and labor which my be required in the prosecution and completion of the whole work to be done under this Contract. The contractor must pay particular attention to section #7 as this will be followed within these guidelines. D. Contractor is an independent contractor, and is not an employee or agent of i F'77=711' 11111ii" "I Charles L. Cmsidy 120*01 MWIMWI����� Robert K Tucker Engineering/Facilitir-s Director ATTEST: By C ova Javier, mm Bormough Ce WINIC"JuAl t, '40 11 1 I'VEIMPARIMIA & Mall 'U4