1997-08-06 Regular Meeting ARCHITECTURAL REVIEW BOARD
MINUTES
August 6, 1997
I. CALL TO ORDER
The session was called to order at 7:07 p.m. by Gerry Cloudy, Chairman. The meeting was held in
the Kodiak Island Borough School District Conference Room.
l ROLL CALL
Members Present Members Absent Staff Present
Gerry Cloudy Tom Templeton Kaye McClain
Greg blacker Steve Hobgood-(Mayor Designee)
Jay Johnston Joe Floyd-(School Board Rep.)
Gary Stevens Bob Tucker-(School Superintendent Designee)
Jeff LeDoux
III. MINUTES
Minutes of the previous meeting, July 9, 1997 were reviewed. They were approved as
received.
IV. DISCUSSION OF BOARD RESPONSIBILITIES
Concerns from past meetings were shared with members who had not been present in the past
meetings devoted to the responsibilities of the Architectural Review Board, The group agreed
they have no jurisdiction over the budget or the program design of a new building or the
renovation of an existing building.
They discussed their concerns about contracts and the fact the Engineering/Facilities Dept.'s.
had not been updated for a number of years. Discussion then turned to the Responsibilities of
the Board as stated in the Borough Code. Mr. Stevens encouraged the group to present (on
paper) suggested revisions to the Code to the Assembly in a work session.
The group would like authorization under the Code to do a closeout review of each project to
assist the Assembly in evaluating the project from several approaches, i.e. Financial, Quality
of Product, Workmanship of Architect and Contractor, and satisfaction of those using the
facility. The review would he made between 10 months and 1 year after the completion of the
project.
Members of the Board will write their suggestions and deliver them to the
Engineering/Facilities Dept. for compilation.
Discussion was also held on the advisability of a potential bidder on a project helping guide
the architectural/engineering requirements for a project Mr. I-lobgood and Mr. Johnston had
•
discussed the possibility of Mr. Johnston helping design the requirements for the re-roofing
rye sections of the High School/Middle School. All agreed that if everything was done publicly, it
should not prevent an individual's bidding on a project if they so desire.
VIII. NEXT MEETING
The group will meet with the Assembly in a Work Session August 14th at 7:30 p.m., in the
Borough Conference Room, All board members are to put their suggestions for changes in
the Code in writing and get them to Kaye by the day prior to the meeting. It was agreed a
meeting of the ARB would be held prior to that meeting, at 7 p.m., Thursday, August 14,
1997 in the K1B School District Conference Room,
IX. ADJOURNMENT
The meeting adjourned at 8:35 p.m.
Minutes approved by: Submitted By:
C -
LAW er :407
Gerry Cloudy, Date Kaye liMcClain, Date
Chairperson Projects Assistant
b