1997-07-09 Regular Meeting • ARCHITECTURAL REVIEW BOARD MINUTES July 9, 1997 I. CALL TO ORDER The session was called to order at 7:04 p.m. by Gerry Cloudy, Chairman. The meeting was held in the Kodiak Island Borough School District Conference Room. II. ROLL CALL Members Present Members Absent Staff Present Gerry Cloudy Kaye McClain Greg Hacker Gary Stevens Steve Hobgood Jay Johnston Joe Floyd-(School Board Rep.) -(Borough Mayor Designee) Bob Tucker-(School Superintendent Designee) Tom Templeton Jeff LeDoux III. MINUTES Minutes of the previous work session, June 10, 1997 were reviewed. They were approved as received. IV. DISCUSSION OF APPROVAL RECOMMENDATION PROCEDURES MINUTES Mr. Cloudy discussed the general consensus of those at the June work session and suggested the Board meet with the Assembly in a Work Session to refine the responsibilities of the Architectural Review Board. Mr. Hobgood provided copies of Borough Code Chapter 2.45 for each of the members. The board felt the Code was in need of further interpretation and perhaps the Responsibilities Section (2.45.040) might need some re-writing. Discussion centered on problems noted in various projects in the past. Many of those problems were related to the time frame allowed for the projects. Comments indicated a workable time line was established, then non-construction elements were allowed to change the completion date, thus compressing construction time and causing 1) higher costs 2) substitutions for long-time line materials and 3) sloppy work. Mr. Hobgood noted suggestions had been made in the work session to add some contractual items to the agreement with the Architects. He also stated he felt the contract documents used by his office have needed reworking. He invited the Board to look at several contracts and help create a proposed contract for study by the Borough Attorney. The group agreed to meet with the Assembly in a Work Session to discuss their role and answer any questions the Assembly and Mayor might have about construction in general. VIII. NEXT MEETING The group agreed to meet with the Assembly in a Work Session August 14th, in the Borough Conference Room. It was agreed a meeting of the ARB would be held prior to that meeting, at 7 p.m., Wednesday, August 6, 1997 in the KIB School District Conference Room.. IX. ADJOURNMENT The meeting adjourned at 8:25 p.m. Minutes approved by: Submitted By: 11/1 C i/LE *at:4C 707 Gerry Cloudy, Date Kays(. . McClain, D9te Chairperson Projects Assistant `o-: