1993-02-03 Regular Meeting ARCHITECTURAL REVIEW BOARD
MINUTES
February 3 , 1993
The meeting was called to order at 7 : 03 p.m. Roll call was taken. A quorum
was determined to be present.
Attending the meeting were: Ron Chase, Chairman; Gerry Cloudy, Woody
Koning, John Burt, Kyle Shaffer, Betty Walters, Steve Hobgood and Kaye
McClain, staff . Also attending were Chris Lynch, Peterson Project Manager
and Marsha Oswalt , Peterson Principal .
The minutes of the meeting on January 27 , 1993 were read. They were
approved following a motion by Mr. Koning and a second by Mr. Cloudy.
Mr. Hobgood introduced the process to be used in evaluating the
Architectural Firms who submitted proposals for the Peterson Elementary
School Rehabilitation. Ms . Lynch reported on the reference checks and
staff ratings made on each of the firms.
After discussion on how important it was to make a final decision
in this meeting, Mr . Burt moved the group proceed with the process as
outlined . Seconded by Mr . Koning, the motion was put to a roll call vote:
YES, Burt, Chase, Koning, Shaffer; NO, Cloudy.
Questions were asked about each firm in alphabetical order and each board
member announced their scores which were added together to select the top
0othree firms as follows:
FIRM BURT CHASE CLOUDY KONING SHAFFER TOTAL TOTAL
WITH
NON
VOTING
ARCHITECTS 85 88 85 84 84 426 583
ALASKA
CASH, 75 78 75 80 81 389 538
BARNER, USHER
CHARLES 60 73 50 58 72 313 424
BETTISWORTH
GDM 90 71 85 85 89 420 590
KROCHINA 65 76 72 72 66 351 482
MCGLOTHLIN 85 76 80 74 83 398 584
BALIVET
PORATH 65 71 65 63 77 341 467
USKH 75 87 85 78 85 410 565
Discussion was held on the top three firms.
01 Mr. Koning moved the Architectural Review Board recommend to the Assembly
that the contract for Architectural Services be negotiated with GDM Inc. ,
of Anchorage, AK. Seconded by Mr. Burt, a roll call vote was taken:
. ,
YES , Burt , Koning, Shaffer; NO, Chase, Cloudy. Mr. Chase requested staff
notify all of the firms of the decision and thank them for their excellent
.
flproposals 0uestions on Phase III of the High School Alterations Concept Drawings were
addressed from the previous week's meeting . Discussion was held on Life
Safety Funding for Sprinklers, library glass walls, and the kitchen at the
end of the library/multi purpose room.
Mr. Koning moved the Architectural Review Board recommend to the Assembly
that the High School Alterations, Phase III , Concept Drawings be approved.
Mr. Shaffer seconded the motion, which was voted on with a roll call vote:
YES , Burt, Chase, Cloudy, Koning, Shaffer ; NV/ none .
Questions on the Borough Apartments Upgrade 100% Drawings from the previous
meeting were discussed. A letter from RSA Engineering Inc. detailed the
reasons for specifying commercial heaters. They had also not noted the
doorways which had been questioned in the previous meeting.
Mr. cloudy moved the Architectural Review Board recommend to the Assembly
that the Borough Apartments Upgrade, 100& Drawings be approved. Seconded
by Mr . Shaffer, the motion was put to a roll call vote: YES, Burt, Chase,
Cloudy, Koning, Shaffer; No, none.
A discussion was held on procedures for future meetings . The group will
meet to view 30 % , 90 % , and to recommend 100 % drawings. They requested
to meet with Prochaska & Associates when their study is approximately 50%
complete.
BOARD COMMENTS - Mr. Burt felt the group made a good choice in the Peterson
���� deci�ion� Mr . Koning noted how helpful it was to have Ms. Lynch's
assistance in evaluating the proposals . Mr. Shaffer noted he was gaining
a lot of knowledge which would be helpful in his work by attending the
meetings . Mr. Hobgood noted the one vacancy on the board would be filled
February 18 from three applications received by the Clerk' s office. He
also commented, as did Mrs . Walters, about non-attendance of some of the
board members . Mr . Chase read the section of the Borough Code relating
to vacancies into the record . He felt the members who have missed several
unexcused meetings in a row should be contacted as to their interest.
Mr . Koning moved that Mr. Hobgood contact Mr. Rainey and Mr. Matzell as to
their interest and if they feel they cannot attend meetings, to ask for
written resignations in a timely fashion. He also noted if the
resignations are not forth coming in a timely fashion, the concerns of the
board should be taken to the Assembly. Mr. Cloudy seconded the motion,
which was taken to a roll call vote: YES, Burt, Chase, Cloudy, Koning ,
Shaffer; NO, none.
The meeting was declared adjourned at 9 : 27 p.m.
Signed , Submitted by,
'
(
L`� � �/ /U � � �
[�� ~v` [ ,/ ���1 0 / </�'�,y� �� ,
Ron Chase Date Kaye M Clain D.te
Chairman / Eng/ iac Secretary