2007-04-18 Regular Meeting • Minutes
Architectural/Engineering Review Board Meeting
18 April 2007—5:30 pm
KIBSD — Room 220
The meeting was reconvened by the Chair at 7:36 pin.
ARB Members present were Scott Arndt, Gregg Hacker, Charlie Jerling and Jay Johnston.
Absent Members were Jerrol Friend, Reed Oswalt and Brent Watkins. Representing the
School District were Bob Tucker and Andy Ozols. Representing the KIB Engineering and
Facilities Department were Ken Smith and Sharon Lea Adinolfi. Also in attendance were
Tony Yorba, architect, Monica Dale, electrical engineer and Brian Pekar, mechanical
engineer.
Continued Review of KMS Seismic Upgrade Drawings
T. Yorba began with a status report. The M&E work is completed and will be incorporated
in the next set of drawings. He noted that the work will be broken into 3 phases: roof
replacement, flooring and seismic. He has tried to limit the seismic work to what is
necessary—concerned about removing ceilings— replacing/salvaging materials, light fixtures,
grids. The grids present a minimal risk but could give alternate bids.
• S. Arndt— felt as long as things were coming down or out, new should be going up.
T. Yorba—concerned re $55.
Tuck— ceiling replacement is on the School District's list —potentially could be replaced at a
later date.
S - Yes to alternate bid,
T — reviewed structural drawings for the gym roof bracing. Noted that take offs were not
easy to do although the construction part will not be difficult. Will finish roof this summer
and let the contractor set scope and time schedule — this summer's work to be completed by
8/17.
J. Johnston—questioned contingency amounts for change orders. -
T — waiting for 95% construction costs estimate. Would like to see roofing materials and
steel, flooring materials bought this year - find a place to store until needed. Helps keep the
costs down.
S —questioned roof drain.
T—would like to keep it the way it has been designed— it is a simple solution.
• J—questioned the deep sump.
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T— will do some calculations and questioned Tuck as to any roofdrain leaks. •
Tuck—No.
T — concern is getting vapor barrier in and closing up quickly. Will calculate— maybe put in
another insert.
J.---may have a problem with submittals from manufacturers.
T---discussed possible material used around expansion joints.
Reviewed application of membrane at flashing. [note: look for change in drawing re
fasteners]
G. Hacker — discussion re communication systems — fiber optic feed comes through Rooms
21 I A, B and D — and to the maintenance shop and a third goes back to the high school —
doesn't see this [seismic] work being done without severing.
Tuck—most of it goes through the corridor.
T—Not doing anything in the corridor.
A. Ozols — has made plans to abandon the server farm — and at the end of the project there
would be new Cat 5 and fiber optic routes. Said he would get number of drops for T. Yorba.
•
G. said this would be a good time to put in a new conduit to pull through — this way there
would be protection and would have an extra conduit for pulling through any new wires.
A -- current connection exits at the KIB — GCI would run new fiber through the MS to the
server. Will need to: clear the area, move essential server to the HS, cut and abandon MS.
When construction is complete, then bring in GCI — they would recommend coining in from
a different direction.
Ci. —going to let contractor submit schedule?
T— made sense until this discussion.
G — need to make finishing technical services as a priority.
T— agreed.
M. Dale said that finding a qualified person [to do this work] might be difficult.
Tuck—have local folks.
T— will need specific instructions for going through systems and testing properly.
•
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G—other concerns include fire alarm, ventilation to server space—noted there is an exposed
• duct from a paint booth.
A—questioned if it will be a hard hat situation.
T—Yes. Want the building to be the contractor's—reduces liability.
M—questioned main conduit and extra for future upgrades.
A—one conduit would be enough. Will need to have a discussion with GCI.
Some discussion re phone wires.
T — re flooring replacement — has reworked and has new plans for the flooring part — 99%
completed.
G—reminds re wet areas in 217, 218 and 219.
Tuck to get with Tony re floor areas, colors, etc. Tony will use VCT in front of sinks in same
random pattern selected.
S—questioned the usefulness of reusing soffits.
T— looks like they will come out easily— also will check on 4 or 5 ply plywood— mentioned
• structural engineering drawings indicate boundary fastening and no requirement for field
fastening. Consensus of Board to do field fastening.
C. Jerling—questioned plans for sprinklers staying activated.
T—Yes—keeps building safe and some new heads will be added.
T. said that one contact person for Owner needs to be designated. That will be Ken Smith —
also there needs to be coordination of work over the two construction seasons. Will work
with Ken on Special Conditions.
A—questioned substantial completion.
T—substantial completion will happen on 8/17 with occupancy on 8/18.
G—questioned when would know what rooms will be impacted.
T—won't know until contractor is on board.
C—asked if contract would require schedule.
T—Yes.
• C- as a sub will need to know contractor's schedule.
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S/Tuck— discussed the area to be done first— needs to be specifically spelled out.
Tuck asked if the whole roof were done wouldn't that add seismic stability to the rooms •
below— [even though work not to be done in them 'til next summer]:
T— Yes, but the real issues are the concrete pilasters.
J ..questioned if work in second phase would impact the roof work.
T— No—standalone job.
S. directed Tony to replace all the ceiling tiles.
G. and Tuck said they would like to be able to reuse the salvaged tiles for other areas in the
school.
Tony said they would make corrections to drawings and send down bound copies.
It was moved by G. Hacker and seconded by J. Johnston to approve the 65% drawings as
corrected. There was a unanimous voice vote.
E. Public Comments
None.
F. Board Member Comments •
None.
G. Adjournment
Meeting was adjourned at 9:45 pm
Respectfully submitted:
Date:
Sharon Lea Adinolti, Project Assistant
KIB Engineering/Facilities Dept.
Date:
Scott Arndt, Chair
Architectural/Engineering Review Board
•
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