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2014-01-28 Regular Meeting RECEIVED KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITTEE APR 2 1 2014 MINUTES o���1 January 28, 2014 Regular Meeting KIB School DistriUCCorlt�q� Ri }gFF1C CALL TO ORDER CHAIR SALTONSTALL called to order the regular meeting of the Parks and Recreation Committee at 7 p.m. ROLL CALL Requested excusal was John Neff(Crab fishing) and Jeff Huntley(sick). Committee members present were Patrick Saltonstall, Rick Lindholm, Michael Marion, Helm Johnson, and Michael Scalzo. Ex-officio members present wer Mel Stephens and Alan Schmitt. Excused committee members were Jeff Huntley and John Neff.Absent ex-officio members was Steve Doerksen. A quorum was established. Community Development Department staff present was Director Bob Pederson, Neil Horn, and Sheila Smith. Also attending was Ryan Murdock from the City Parks and Recreation Committee COMMI I I EE MEMBER LINDHOLM MOVED to excuse John Neff and Jeff Huntley. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMITTEE MEMBER MARION MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMI i I EE MEMBER MARION MOVED to approve the September 24, 2013, October 22, 2013, November 12, 2013, November 26, 2013,and December 10, 2013 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS None OLD BUSINESS A) Develop a Summary Statement to Accompany TMO's for Jack& Lee Lakes During discussion there was consensus for staff to draft a summary statement based upon the trails Summit Public Meeting for opening up and brushing the road in, trying to get easements from Leisnoi and Ouzinkie Native Corporations to allow users access to State land, the main ridge trail 4A was identified for hardening, construct a couple of bridges in the areas where needed on trail 4A, and the trail above the ridge trail that should be discouraged from using due to them going into the swamp. Director Pederson stated staff will draft a summary statement, circulate it for member comments, and action can be taken on it at your next meeting. NEW BUSINESS A) City Parks and Rec and Inter Connecting Trail Charlie Powers stated this has been on the City's Advisory Board's mindset to do some joint collaboration, Possible joint projects are trails that could cross both city and borough land to connect the dots between P&R Minutes Page 1 of 4 1/28/2014 Monashka working towards Mill Bay into the city center then out again which could be the urban trail that serves both populations. He followed common places used for parks and recreation on that corridor and found there's no pedestrian friendly passage anywhere from basically Benny Benson where the college is to downtown. It's important for the borough and city to plan together. Powers has the Cemetery Plan for where the Long Term Care Center is now. It's broken up with a lot of felled trees and in need of something to tie it all together. This trail may be a way to do it. There's a traditional trail that goes from the cemetery and when the borough took possession through a land trade there was a reference to a trail easement but it's not delineated on the plat. It would be a way for it to flow from one end to the other. COMMITTEE MEMBER JOHNSON (also City P&R member) stated the idea is to make the pedestrian trail delineated showing the direction to walk anywhere in the city to get from point A to point B with signs or a green stripe on the ground showing the way as a pedestrian and not have to worry about vehicles as little as possible. It should take you from downtown from one end of the city property all the way through the schools, parks, up to Safeway all on a trail system or an existing paved trail connecting both the city and borough property on both sides going through the city. Discussion of the platted Right-of-Way running behind KEA, behind Baranof Park, and behind Spenard's that would be perfect for a connecting trail but there's a fence. The topographical constraints behind Spenard's parking lot are where it bluffs off and drops down into a marshy area with a pond. You have to go through the baseball field, into someone's yard, or meander to the road. The Extended Care Facility went to P&Z who had expressed a desire for a trail similar to the college trail between the parking lot and Woody Way Loop behind the facility. If something were to happen to the access point behind the Extended Care Facility emergency vehicles wouldn't have access. Having a trail connecting the parking lot at East Elementary that vehicles normally wouldn't have access to but could be used for emergency vehicles would be a good solution. Director Pederson spoke on the legal issues of getting an easement stating that P&Z is working on the code and that would be the appropriate place to have that discussion about trails. Powers clarified that he envisioned something from downtown by the library to the high school, swimming pool, Main Elementary and Baranof to basically the college to connect to the trail that terminates at the college and East Elementary. Ryan Murdock(City Parks and Recreation Committee)suggested going from the Senior Center to the library because there's the open field by AT&T for a possible connection for the library to the Senior Center so the seniors could easily access the library. Powers stated we have a joint use agreement with the borough, school district, and the city for cross utilization of assets. We run City League Volleyball and Basketball at the high school, middle school, and Northstar, Little Dribblers at East Elementary, open gym and different things at Main Elementary, host all the things at Baranof, manage Dark Lake and Woody Way Fields. There are a lot of jointly assets used through a joint use agreement. They're connected by car but not by pedestrians. Our advisory board wants to be engaged with the Borough Parks&Rec and this would be a good project. Neil Horn suggested Powers and he go out to look at the easements, access issues, Rights-of Way, etcetera going from the various places, and then they can start to come up with a direction of where they can go through town, what's available, what's easement what's accessible, and what may be private property to discuss. Director Pederson stated instead of just devoting your time to working on a list of Trail Management Objectives that maybe a Parks and Open Space Plan should be done; inventorying what we have, what's needed, where the connectivity is needed, assessing the condition of those facilities, improvements re: maintenance, capital improvements. CHAIR SALTONSTALL stated now that we are past the Trails Plan now we're trying to implement the plan by doing these TMO's area by area and now we need a new project. P&R Minutes Page 2 of 4 1/28/2014 B) Parks&Recreation Committee Advisory to Assembly Discussion Discussion re: reporting to P&Z at times has been problematic time wise before items get to the Assembly and whether they should seek a change to the codes to report directly to the Assembly. Some P&R items will still need to go to P&Z for their input. Due to having a hard time getting quorums they discussed a change to the code to lower the members from 9 to 7 members with 2 alternates with a quorum of 4. COMMITTEE MEMBER MARION MOVED that the Parks and Recreation Committee report to or provide advice directly to the Borough Assembly in all cases except when the Planning and Zoning Commission needs to be included on Planning and Zoning issues. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY COMMITTEE MEMBER JOHNSON MOVED that we change our committee from 9 to 7 with 2 alternates so that a quorum is established at 4. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY C) Elections—Chair and Vice-Chair CHAIR SALTONSTALL opened up nominations for Chair COMMITTEE MEMBER LINDHOLM nominated Michael Marion COMMI I I EE MEMBER JOHNSON MOVED to close nominations VOICE VOTE ON MOTION TO CLOSE NOMINATIONS CARRIED UNANIMOUSLY ROLL CALL VOTE ON MICHAEL MARION AS CHAIR CARRIED UNANIMOUSLY CHAIR SALTONSTALL opened nominations for Vice Chair COMMITTEE MEMBER LINDHOLM nominated Patrick Saltonstall COMMITTEE MEMBER JOHNSON MOVED to close nominations VOICE VOTE ON MOTION TO CLOSE NOMINATIONS CARRIED UNANIMOUSLY ROLL CALL VOTE ON PATRICK SALTONSTALL FOR VICE CHAIR CARRIED UNANIMOUSLY D) Fireworks at Mill Bay Beach During discussion there was consensus that the fireworks problem was much better this year, it was nothing compared to last year. Neil Horn said there was one complaint on January 1s` but they were still legal so he posted signs on the night of January 1". Fireworks are legal from December 26`h through January 1" and June 15th through July 15th. E) Pillar Mountain to Sargent Creek TMO's Discussion of the different possibilities for the routes of trails. A map is needed so it can be broke up by landowner or geographic breaks. Horn stated he'll request Van Dyke be at the next meeting and he'll update him on where we are at. COMMUNICATIONS A) Email re: Four Wheelers Trespassing Discussion. Going on private property is a civil matter. Horn stated there was no recent tree cutting and the cutting was authorized by the borough. He didn't see any more damage to the trail on borough property. COMMITTEE MEMBER JOHNSON MOVED to accept communications P&R Minutes Page 3 of 4 1/28/2014 VOICE VOTE ON MOTION CARRIED UNANIMOUSLY REPORTS Meeting Schedule: • February 25, 2014 Parks & Recreation Committee meeting at 7:00 p.m. in the KIB School District Conference Room • March 25, 2014 Parks & Recreation Committee meeting at 7:00 p.m. in the KIB School District Conference Room COMMI I I EE MEMBER JOHNSON MOVED to accept reports. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS None. COMMITTEE MEMBER'S COMMENTS Michael Scalso said it was good work tonight. Rick Lindholm said he's glad to see Michael Marion is chair and he feels Marion is the right energy for it. Patrick Saltonstall seconded what Lindholm said and he doesn't mind being vice chair. ADJOURNMENT COMMITTEE MEMBER JOHNSON MOVED to adjourn. CHAIR SALTONSTALL adjourned the meeting at 8:23 p.m. KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITTEE By: ��" • .4 /A ichael Marion,Chair Al IEST BY: %*A• ftt 4 ar# y Sheila Smith,Secretary Community Development Department APPROVED: March 25, 2014 P&R Minutes Page 4 of 4 1/28/2014