2014-03-04 Regular Meeting WOMENS BAY SERVICE AREA BOARD RECEIVED
REGULAR MEETING
Date: March 4, 2014 APR - 2 2014
Call to order: 0716 pm BOROUGH C ARKS FFIC
A •al
Members Present: Dave Heitman, Scott Griffin, Bill Ecrette, Greg Egle, and Jessica
Horn. Excused: John Isadore, and Dave Conrad.
Also present; Dale Rice, Marie Rice, Tony Yorba. and Matt Gandel.
Citizen's comments: None
Contractor comments: None
Presentation by Tony Yorba for design concepts concerning Fire house
addition/emergency shelter, this was followed by a group discussion.
Key Points about shelter addition:
1 Million dollar budget is reasonable for size and type of construction.
Survey provided is accurate.
Addition will have its own structural walls and be seismically independent.
ADEC is requiring the septic system be enlarged to accommodate the anticipated I(JO
shelter users. This could he problematic. Board suggests readdressing with ADEC and
seeking an exemption of sort. This would be based on the fact this is an emergency
shelter and not designed for continuous habitation. Mr. Yorba will look into that.
Will be able to utilize existing water supply but with a 1200 gallon holding tank in the
building.
Parking will meet code and ADA requirements.
FD unfinished business: HUD, FEMA grants: no change since last meeting.
WOMENS BAY SERVICE AREA BOARD
REGULAR MEETING
Log yard: After meeting with borough, users, and land owner it was determined that the
log stacking will be altered so that the logs are perpendicular to the road instead of
parallel. Also new fencing with a locked chain across the entrance will be installed.
The owner offered to install two hydrants if the service district would provide the
materials, The board unanimously agreed to deny that request as it did not consider
providing materials for private use to be acceptable.
Road service unfinished business: KCB lot sales will probably require the service district
to improve drainage and possible road work. Otherwise no change since last meeting
New Business
ED: Budget discussion. The board will earmark $200K in the unreserved fund balance
for alterations and upgrades to the existing firehouse. This work will bring the two
buildings to a matching exterior and allow for upgrades to the existing structure.
Chair moves to transfer $10K from the contingency fund to the building fund line item to
cover additional design costs. Board passes motion unanimously.
Chair moves to commit $200K from the unreserved fund balance for the remodel of the
existing firehouse. Board passes motion unanimously.
Chair moves to transfer $50K from the unreserved fund balance to the building line item,
leaving $150K still committed. Board passes motion unanimously.
Griffin moves to accept FD budget as proposed. Board passes motion unanimously.
Road Service:
Horn moves to accept road service budget as proposed. Discussion about upcoming
culvert projects by Ecrettc. Board agrees there may be additional costs but can deal with
those if the arise by fund transfer.
WOMENS BAY SERVICE AREA BOARD
REGULAR MEETING
Board passes motion unanimously.
Board member comments:
Chair provided a synopsis of current billing and payments pending. Also discussed the
need for determining action concerning next fiscal year's contract for services. Board
also briefly discussed contractor accountability for work not done or poorly done. Board
will continue contract discussion at next scheduled meeting.
Next meeting set for April 1".
Meeting adjourned at 905 pm.
(r-"■-
CHAIRPERSON WI. ESS
