FY2014-23 PC Associates for Landfill Lateral Expansion Phase 3, Plan Review Services for Leachate Treatment Plantlecember 16, 2013
Ms. Jessica Wolfe
Project Manager
Kodiak Island Borough
Engineering & Facilities Dept
710 Mill Bay Rd
Kodiak, AK 99815 907-488-9212 (vox)
iwolfe _oiaa.us
Dear Jessica:
We propose to provide Plan Review Services including a Code Compliance Review for the above referenced projpl
as follows:
1. All Discipline Code Compliance Review of 95% complete Construction Documents (including ADA
Requirements)
2. Back Check of issues found in 95% Review
Our job is to make you look good and your life easier during construction!
A. Based on the following information, our fee will be:
18` Back 2"d Back Check
Service Review Fee Check if required) TOTAL
95% CD Code Compliance $27,192 $5,438 $2,720 $35,350
Estimated Construction Cost $12,500,000
No. Of Sheets: 102
Cost per Sheet for Constructability $115
Time Req'd for Initial Reviews: 113 business days for Initial Code Review
Note: All documents listed for submittal and signed Agreement must all be received error to start of review(s),
Piecemeal submittals slow down the process and time line listed above for review will no longer be valid:.
The process shall include:
Task 1: PC Associates shall be supplied with the following:
a. Four (4) complete sets of half size hard copy plans
b, One (1) electronic copy of plans and specs (PDF format) on CD or uploaded to our FTP site. Single
files of all drawing sheet PDFs by discipline are preferred to individual sheet files. Specifications may
be a single file (preferred) or by sections. Contact Judy Williams, Ludy _ cassoc.co , for uploading
instructions.
d. One (1) electronic or hard copy of the soils report (applicable for new construction/additions).
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3419 E Chapman Ave ao Suite 480 Orange, California 92869 0 714-538-0933 877-730-0933 www.pcassoc.com
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the specific project.
rask 2: Evaluation of the plans and other data shall produce a report (with space for responses by Design Architect
and/or Engineers) accompanied by a marked -up set of documents indicating areas requiring additional
information, revisions, corrections, coordination and clarifications. An electronic copyof the Report (in Excel
2003 format) and the marked up electronic documents shall be downloadable from our FTP site for
distribution. A hard copy of the Report is available upon request.
Task 3: A follow-up Resolution Check (back check) between PC Associates and Design Architectandfor Engineers
shall be held to review resolutions to the findings of the original review. This task will be performed via
detailed response comments in the electronic copy of the Review Booklet, uploads to our FTP site,
overnight mailing services, tele -conferences and/or email. We find this process to be highly effective and
eliminates the need for expensive travel and face to face meeting costs.
,11rhen all issues have been resolved to the satisfaction of PC Associates, a letter for Recommendation of
Approval will be issued to the client and/or governing agency. In the case of a difference of opinion in the
interpretation of any code compliance issue, PC Associates will request an opinion from the governing
2gency and defer to that opinion.
Task 4: All Deferred Approval items will be reviewed for code compliance during construction as an extra service
and at our standard hourly rates.
Progress payment shall be made in lump sums for each phase for each project. Invoices will be sent as
follows:
Completion oSII
f Task 2
Completion of Task 3
50% of Review Fees
50% balance of Review Fees
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C. Time required for Completion of Work under Task 2 outlined in this Proposal in the Table in Section "A" shall IM
from the date of Task 1 and receipt by PC Associates of a fully executed Service Agreement. It shall
understood that time is of the essence and effort shall be made to complete the work as quickly as possibte.1
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H. Our services represent our opinion of the Code Compliance of a project based on our general review of the
drawings and specifications In making a general revWw, some detail items requiring further action will be
identified. It should be recognized, however, that other items may exist which we will not be able to identify
specifically. Our review is not intended to preempt the technical or professional responsibility of the project design
consultants In anyway and does not represent a warranty or guarantee on our part that other coordination or code
compliance problems do not exist, Our job is to find discrepancies within the contract documents, but not to
decide which information is correct, That decision is the prerogative of the Design Architect.
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