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2013-09-24 Regular Meeting KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE MINUTES September 24,2013 Regular Meeting 7 p.m.in the KIB School District Conference Room CALL TO ORDER VICE CHAIR HUNTLEY called to order the September 24, 2013 regular meeting at 7 p.m. ROLL CALL Requested excusal was Patrick Saltonstall, Pam Foreman, and Rick Lindholm. Committee members present were Jeff Huntley, Michael Marion, Helm Johnson, Michael Scalzo, and John Neff. Excused were Pam Foreman, Patrick Saltonstall, and Rick Lindholm. Absent ex- officio's were Jack Ransom,Aaron griffin, Steve Doerksen, and Alan Schmitt. Community Development Department staff present was Bob Pederson and Sheila Smith. Information Technology staff present was Maya Daurio and Paul Van Dyke. COMMITTEE MEMBER MARION MOVED to excuse Patrick Saltonstall, Pam Foreman, and Rick Lindholm. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMITTEE MEMBER MARION requested to add New Business 2 items; When to Hold the Trail Summit and Geographic Area for Next TMO's. COMMITTEE MEMBER MARION MOVED to approve the agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER JOHNSON MOVED to approve the September 10, 2013 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS Paul Van Dyke spoke as a citizen stating the borough needs a Parks and Open Space Plan; it's time to see our neighborhood parks rehabilitated. He said grading and maintaining the road to Little Kosovo is a good idea and openening that area up would be a positive suggestion versus closing and restricting the area. The committee nominated the Beaver Lake Loop Trail to move forward with the CIP List, he thinks is progressive. He listened to the Assembly meeting when Representative Austerman who chastised the borough for putting the Chiniak School playground equipment on the list. There may be a fine line of what a park is and a playground. Since you have invested so much time into these TMO's you should push the Assembly, Planning&Zoning, or someone to allocate some money to actually see these things happen. The Trails Plan calls for trailheads, signage, and he thinks there's value in getting little amounts of money which could get you forward in implementing this Trails Plan. We have Island Trails Network who could take some of that money and double it in grants or with other borough staff applying for grants. You need to ask for money to implement some of these things. Paul Van Dyke speaking as a borough employee stated Daurio has been working very hard and this is her last meeting. We still want to support the TMO progress through our department. P&R Minutes Page 1 of 4 September 24, 2013 Daurio has done a fantastic job building the infrastructure and getting you to the 2nd round of TMO's and we want to continue that. Discussion of having a good plan before asking for money, lobbying to the Assembly for a budget on a yearly basis towards Parks & Rec rehabilitation with the funds. Parks and Open Space Plan may achieve both objectives. At the last meeting discussion about changing the way the committee is approaching the CIP List to include 1 major topic from each area, expand and identify 1 major area that we've finished, one major area that we may put on the CIP List; in addition we go through and make a hit list of the low dollar but higher impact things we could do like trailhead signs and other improvements. Discussion of other grants and matching funds. Daurio found information on the Alaska DNR Recreational Trails Program Grant that's a $50,000 grant with the application available now and application due date of November 15th. Contact Mike Sirofchuck for information; he's on the board he said they aren't getting enough applications.. Look for a high use, high impact area to do. Discussion of what the grant deadlines are may change their decision for discussion. Pederson will talk to the manager about the Grant Writer's ability to assist with the grants brought forward and put in your TMO's. Suggested for the CIP to put Jack & Lee Lakes, the low hanging fruit for Jack & Lee Lakes, and then go back and hit the Russian Ridge to look for signage and other low hanging things for that. OLD BUSINESS A) Revised TMO's for Jack& Lee Lakes (Maya Daurio) COMMITTEE MEMBER NEFF disagreed with Al with the language in the remarks section saying the trail is not suitable for ATV use and he feels it will cause problems with the public if it's not removed. Brief discussion regarding the purpose of the TMO's which are to come up with parameters on how trails are to be managed. Some committee members feel it should be removed because it makes it look like you can't use that trail. These were approved with amendments at the last meeting. The Trails Plan acknowledges there are conflicts out there. COMMITTEE MEMBER NEFF MOVED to reconsider the vote on the previous meeting's motion approved. MOTION FAILED DUE TO A LACK OFA SECOND B) Leisnoi Land Swap Pederson stated this has been shared that this item is dead. The shareholders met and they have no desire for a land swap at this time. Staff will put it back on the agenda if something comes up. C) Pasagshak Aerospace Barge Launch Pederson stating a letter was drafted for the borough manager's signature to the Army Corp requesting a public hearing be held in Kodiak as part of the decision making process. The boat ramp would be extended 120 feet down to 00 mean water. We were told it would be open for public use other than times when the barge may be scheduled to land there. All the proper permits have not been filed. Comments were due by September 16th which we got ours in. Brief discussion of an EIS, sport fishing and such. The committee wants this item to be a placeholder on the agenda. P&R Minutes Page 2 of 4 September 24, 2013 NEW BUSINESS A) October Planning& Zoning Public Hearing Items Pederson stated there's nothing there for Parks & Rec to review. B) Geographic Area for Next TMO's Discussion of geographic area for next TMO's. Much discussion on what areas to focus on next. COMMITTEE MEMBER SCALZO MOVED to propose the creation of Trail Management Objectives to link Pillar Mountain to Sargent Creek side of Old Womans. Van Dyke said you have defined your area of interest, the display map will come at your Trail Summit to show the public what area you want to focus on next for input from the public. Then the follow up work is done by the GIS Analyst to provide the TMO's that you review and approve after the Trail Summit. Daurio went over the numbers of the trails: 70, 71, 43, 8, 65, and 48. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY C) Trail Summit During discussion of when to hold the summit, Smith was directed to do a doodle poll. COMMUNICATIONS None REPORTS Meeting Schedule: • October 22, 2013 Parks & Recreation Committee Regular Meeting to Introduce the Jack & Lee Lakes Trail Management Objectives to the Public at 7 p.m. in the Assembly Chambers • November 26, 2013 Parks & Recreation Committee Regular Meeting in the KIB School District Conference Room Planning&Zoning Code Revision Work Sessions: Some Changes to Venues • September 25, 2013 Planning & Zoning Code Revision Meeting to Review Title 17- Zoning at 6:30 p.m. in the KIB Downstairs Conference Room • October 2, 2013 Planning & Zoning Code Revision Meeting to Review Title 16- Subdivisions at 6:30 p.m. in the KIB Conference Room. • October 9, 2013 Planning& Zoning Packet Review and Code Revision Review of Title 17- Zoning at 6:30 p.m. in the KIB Downstairs Conference Room • October 23, 2013 Planning & Zoning Code Revision Meeting at 6:30 p.m. (PLACE TO BE DETERMINED). • October 30, 2013 Planning & Zoning Code Revision Meeting at 6:30 p.m. in the KIB Downstairs Conference Room COMMITTEE MEMBER JOHNSON MOVED to accept reports. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS None. COMMITTEE MEMBER'S COMMENTS P&R Minutes Page 3 of 4 September 24, 2013 Michael Scalzo said he would set time aside to help Daurio and Van Dyke with the new set of trails. Michael Marion thanked Daurio and wished her good luck. She got them through some tough times and he very much appreciated it. John Neff said its pretty cool to be a part of this. Helm Johnson thanked Daurio and hopefully they will actually hire someone who is nearly as good as you were or you'll have to come back as a contractor to finish this. Jeff Huntley said Daurio will be sorely missed. It's not quite fair that you leave us. ADJOURNMENT COMMITTEE MEMBER JOHNSON MOVED to adjourn. The meeting adjourned at 8:35 p.m. KO KIS AND ROU H PA'KS & R CR A T ON IS ITTEE By: ,/_IA L 1 AIWA% 7 rick_�ltonsta i .r ATTEST -By: 1111 . . . 4 Sheila Smith Community Development Department APPROVED: January 28, 2014 P&R Minutes Page 4 of 4 September 24, 2013