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2013-11-07 Regular Meeting a Kodiak Island Local Emergency Planning Committee (LEPC) 1r It"- P°*a oc<� s 9 �r ?- Emergency Services Organization (ESO) 0 A 7 mils; Quarterly Meeting '<ASK. November 7,2013 1:30 p.m. in the KIS Assembly Chambers WELCOME AND INTRODUCTIONS Chair Kamai welcomed everyone. Attendance LEPC Members Present: Others Present: Lt. Ray Ellis(Law Enforcement) Bud Cassidy (KIB) Rome Kamai (Fire Fighting) Priscilla Johnson (Public Health) Darsha Spalenger(Health) Aimee Kniaziowski (City of Kodiak Manager) Toni Trosvig(Transportation) Thomas Logan (BSU Kodiak USCG) Neil Horn (Hospital. alt) Debra Marlar(City of Kodiak) Stacy Studebaker(Local Environmental) Bill Morrow(American Red Cross) Zachary Koehler(USCG Air Station) Martin Owen (City Harbormaster) Ann Ellingson (Community Health) Bob Pederson (KIB) Dale K Marie Rice (Womens'Bay FD/Women's Bay) Dr. Steve Smith (Providence/KIMC) Bob Tucker(KIB) Jocene Warnecke (PKICC) RECOGNITION OF VOTING MEMBERS A quorum was established. APPROVAL OF MINUTES Jack Maker MOVED to approve the September 25, 2013 Regular Meeting Minutes. VOICE VOTE CARRIED UNANIMOUSLY APPROVAL OF AGENDA Stacy Studebaker MOVED to approve the November 7, 2013 LEPC/ESO agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY PUBLIC COMMENT Debra Marlar, City of Kodiak, commented as the PIO for the Emergency Services Organization she wanted to let everyone know there's a free training opportunity January 8`" and 9th for anyone wanting additional training on the role of Public Information Officer. It would be useful for anyone in their position that needs to interface with the media. It's being presented by Jeremy Zydeck, Public Information Officer for the DHS& EM in Anchorage. There are a few spots open so let her know if you're interested. Dale Rice, Womens' Bay Fire Department stated he had concerns about the log storage on Sargent Creek Road in the event there's an earthquake shaking them out on the roadway and being able to get emergency vehicles in and out of Bells Flats. He's also been hearing concerns from the Bells Flats citizens about it. He doesn't think there's anything in the Emergency Plan to work with Al to get those cleared out and it could be a problem coning up. REPORTS OF SUB-COMMITTEES None. Page 1 of 6 OLD BUSINESS a. Nomination and Election of LEPC Chair(Rome Kamai) Chair Kamai stated in the current adopted bylaws shows that the chair is an elected position for 3 years. Jack Maker nominated Rome Kamai for LEPC Chair. VOICE VOTE ON MOTION CARRIED UNAN/MO USL Y b. Nomination and Election of LEPC Vice-Chair (Rome Kamai) Chair Kamai said to be elected Vice Chair you have to be an LEPC member and submit a special application to be appointed by the State Emergency Response Commission which meets two to three times a year. Jack Maker nominated Lt. Ray Ellis for Vice Chair. Lt. Ray Ellis respectfully declined. Jack Maker nominated Tom Trosvig as Vice Chair. VOICE VOTE ON MOTION CARRIED UNANIMO USL Y c. Vacant LEPC Positions (Jack Maker) Jack Maker stated he will be advertising for the vacant positions to invite interested people to the next meeting in January. d. Incident Command System (ICS)Training (Jack Maker) Maker stated he sent all email to everyone on the LEPC list with links to the ICS 100, 200. 700, and 800 training for anyone interested that could be helpful with your LEPC position. Those are the online versions that take about I 'L hours to complete. It gives you a good sense of the Incident Command System. They may open up other training Opportunities. Right now there's an ICS 300 class going on which is an advanced class. Next week is an ICS 400. There are opportunities to work into those positions that will open up other training we could possibly get you into and we're always looking for membership that would sit in certain positions within our Emergency Operations Center when that time comes. e. KIB Hazard Mitigation Plan revision/rewrite project update (Jack Maker) Maker stated Ken Geottel is currently working on revising the village annexes. Once we get those we'll be reviewing them, doing our staff fill-ins, working with the villages, and setting up a meeting for public input. They'll also be presented to the LEPC membership and all of Kodiak Island Borough for input. He forwarded LEPC/ESO the first appendices and the first two chapters for review and input. He'll try to forward 4 chapters a week for review and input. There will also be at least two public meetings seeking input on the Hazard Mitigation Plan before it moves forward for approval. There are borough till-ins in those chapters sent to you that borough staff will take care of. f. Kodiak Area Emergency Operations Plan revision/rewrite project update (Jack Maker) Jack Maker stated the Risks & Rewards Management Group have provided milestones calendar have suggested we remove the Emergency Operations Center Manual-Section 3 of the current plan and make that a standalone manual. Maker's also reviewing a manual that is a large document that he could probably =et to you if your email will accept it, lie forgets the municipality that it's from but it's 272 pages and ours is 500 plus and we are trying to make it more user friendly. We had a tabletop exercise and our current plan is difficult to navigate through unless you sit down to familiarize yourself with it. Online versions often times are friendlier but in this case ours isn't because we have 110 bookmarks or search engines. That input was forwarded on to our consultant to take into account. -there will be a lot of review and revisions to get this through by March and after that we'II be forwarding it to the assembly for approval. NEW BUSINESS a. Fall Preparedness Conference briefing (Rome Kamai & Jack Maker) Page 2 of 6 CHAIR KAMAI stated he, Jack Maker, and Paul Van Dyke attended the Fall Conference October 8th through the IO"'. In the agenda packet is the itinerary of the trainings provided. CHAIR KAMAI sat in on the Tsunami Awareness course that was an expedited version versus the normal two — three day long version. Ery Petty is planning on bringing the Tsunami Awareness training to Kodiak and encouraged everyone to attend. b. October tabletop exercise/Alaska Shield 2014 update (Rome Kamai) CHAIR KAMAI stated the recent tabletop exercise was on October 21" and was the City of Kodiak and the Kodiak Island Borough Incident Management Team training. The focus was on a distant tsunami warning corning to Kodiak. It was in preparation for Alaska Shield 2014 which more likely would be a not so distant tsunami coming to Kodiak or an earthquake event. The West Coast Alaska Warning Center's training links provided some scenario information on a particular earthquake that happened off the Oregon coast that allowed us to walk through what we would normally do in an event like this when the EOC is stood up. We went through the plan. KAMAI had a checklist of all the things they needed to cover and collectively they were able to think and talk through the plan about what they needed to do. It was a good exercise; we learned a lot, and a lot of objectives were met. We plan on doing more training before Alaska Shield 2014 in March 2014. c. PKMIC Mass Evacuation Exercise (Neil Horn) Neil Horn covered details about a mass evacuation exercise stating PKMIC intends to take part in just after the community exercise in April. There are a lot of details that need to be put into place. The participation in this exercise is just by the hospital and without external participation. Some members may want to volunteer to participate or we may want to do other community elements in terms of support of this exercise. Alaska Shield 2014, the Alaska part is a culmination of a Federal wide capstone exercise that the entire fifty states are focused on what's going on in Alaska for Alaska Shield and we'll have the weight of the Federal Government support coming into Alaska within the Anchorage area March 28th—April I".After the start of the earthquake and tsunami exercise on March 27'' & 28th 2014 the State EOC will be requesting through the exercise play Federal response and support to come into the Anchorage area, specifically to JBEAR to establish an enormous medical facility. The purpose is within the State and Emergency Plans, there is a plan that if we were to have a major earthquake or tsunami disaster in Alaska we would get a lot of Federal military aircraft coming in to support and evacuate as many patients/victims as possible. On March 28th there will be a call by the State EOC through to the Federal Government requesting that support and over the weekend of March 29th and 30th there will he established a JBEAR Alaska medical station which is a deployable 250 bed facility. Also coming in will be approximately 3 C17 transport aircraft,a number of C130's and at JBEAR in Anchorage will be established a DASF (Deployable Aero Medical Staging Facility). There are a lot of Federal assets coming in from all over the lower 48 to support a massive evacuation from Alaska State. All the medical facilities within Alaska have been requested to provide 30-35 patients to get on a CI30 on the March 31" or April I" to fly into JBEAR for processing through DASF as though they were being evacuated. The Coast Guard will provide us a C130. We need to track patients; when patients leave our hospital they get through to JBEAR then they will notionally be flown to the lower 48, can we then see through the electronics that they've arrived at the VA Center in the Idaho? When that C17 notionally arrives in Idaho there will be another 35 patients in Idaho that traverse out to the various medical centers with their bags and will be one of our patients. It's a huge exercise and undertaking_ and a once in a lifetime opportunity to have these amounts of assets available to us. Don Pate will be looking for volunteers. In real time they would go to Air Station Kodiak and would sit there at the staging facility with some AMS members keeping them stable until the aircraft arrives. It's giving an overview of what we're doing notionally and putting out those questions of as a community do we want to do more. There is no additional funding for it and PKMIC is volunteering. Marty Owen asked what kind of people will benefit from being a volunteer to be medevac'd. Horn stated those from the hospital side will understand what's happening to that patient when we send them out and how the patient tracking works. Anyone involved in the Hospital ICC and REOC, and the system we would request medevac through the Borough EOC then it goes up to State for getting people off Page 3 o16 island. This process is in place to decompress the hospital to get the acute, elderly, and vulnerable people that we need in a major emergency that we need to get off island because there's better support for them in Anchorage or the lower 48. Anyone involved in caregiving or any of the Command System would benefit from the seeing the process through. Horn stated if there's any formal warning of an earthquake or tsunami that's coming there's a State Plan in place to bring 3 C130's to Kodiak to get people out before something hits. The assumption is that the airport is still there. The timings for these elements will be on March 31'1 or April 1" coming to the hospital about I I a.m. to get mulaged and then moved to Anchorage and back. Everyone will be back here by 8 p.m. that day. It will be a flight out of Kodiak and once on the ground in Anchorage he processed which takes about 2 hours then on a C130 back to Kodiak. d. Elected Official Member(.lack Maker) Maker stated our new Mayor Friend is interested in filling the position. Maker feels we need to solicit for an elected official from the city and will be requesting the City Clerk put it as an agenda item for their work session unless they have a volunteer. e. Alternate Members (Jack Maker) Maker stated all current members on the LEPC make an effort to find an alternate member and provide him a name and he'll see they get an application for the State Emergency Response Commission. f. Status of Applications (Jack Maker) Maker stated he checked with the Department of Homeland Security and Emergency Services and the State Emergency Response Commission and couldn't get any information on the status of our applications. We - are supposed to re-apply every three years so he intends to send everyone a new application, and then submit them to the State Emergency Response Commission. g. Use of LEPC funds to print Kodiak Area Emergency Preparedness Guides (Rome Kamai) CHAIR KAMAI stated hopefully most of you have seen or have one. They're printed or electronically on the LEPC thumb drives that are in Spanish, Tagalog, and English that also includes the Kodiak Area Emergency Plans that not only includes the road system but the villages and other communities around Kodiak. It basically covers the all the risks that we have in Kodiak; earthquakes, tsunamis, volcanos, ash fall, landslides, hazardous chemical releases, petroleum spills, pandemic influenza, general disaster tips, fire safety tips, first aid, disaster survival kit recommendations, and an emergency phone list. This is a wealth of information. We've ran out and need about five-hundred more copies printed. The grant allows us to spend so much for outreach so we will be OK. Maker said he wants to get five hundred copies for now and then put the link to the Emergency Preparedness Guide in an email to everyone for review so we can get input for updating if need be. Once there's an updated version completed we can make more copies. He'll add that to the next agenda. Marty Owen MOVED to print 500 more Emergency Preparedness Guides. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY h. Preparedness Booth at Crab Festival 2014 (Jack Maker) Maker said he's reserved (not confirmed vet) the Alaska Earthquake Simulator that the DHS& EM has. It's an impressive unit that really rock's and rolls when you're sitting in it. It would he an exceptional tool to have to raise awareness in regards to emergency preparedness. He wants to set up a group Emergency Awareness tent and invite the Police. Fire Chief Bayside Fire Chief, Womens Bay Fire Department that will be an opportunity to recruit volunteers and officers as well as have a preparedness kit there. ADEC has - expressed interest in coming over and wants to have a space and join us in regards to things such as oil tank inspections and awareness. They want to raise awareness of other environmental issues also. Maker believes under outreach we'll be able to use LEPC funds to share or pay for all expenses related to that. We'll need a vote of the membership as to whether or not we'll expend those funds. The DHS has not given him a positive answer because they're trying to work out a deal with Alaska Marine Highway to foot the bill for transporting it. He stated it will be an excellent time to bring awareness to the community. Page 4 of 6 Marty Owen MOVED to expend the LEPC funds to transport the earthquake cabin from Anchorage to Kodiak for the 2014 Crab Festival. Maker felt it should be put as an agenda item on the next meeting agenda. Stacy Studebaker asked how big is it and is it appropriate for a Crab Fest booth? Maker said it's an outdoor piece of equipment the size of a twenty-five foot car trailer and approximately a little smaller than a connex box that basically rocks and rolls on the trailer. He sees it as outside the tent area as you enter onto the spit. He'll send the video out. CHAIR KAMAI noted that City Manager and Emergency Services Director Aimee Kniaziowski just arrived. MOTION WAS WITHDRAWN FUTURE BUSINESS FOR DISCUSSION a. Other items of interest for the good of the order(Open Reports) Bill Morrow, American Red Cross of Alaska stated we're looking at doing some training here November 19th—2l . On the evening of the I 9th it will be held at the Seventh Day Adventist Church we're going to do a Disaster Services Overview and the community is invited; it's free and in their downstairs chambers. We'll be doing a shelter fundamentals class for the school district on the 206 but there's room for a class if folks would acknowledge that they'd like to have an extra class on that Wednesday evening. On Thursday evening he's offering another class for the public on fundamentals of sheltering with the objective of getting shelter teams for the entire borough. We are willing to do that training as many times as we have to to get as many people trained as we call in order to sustain shelters within the entire borough. The office telephone number goes directly to his cell phone and has been very successful so far. Before he leaves this evening he'll be handing his cell phone over to one of our Kodiak volunteers and will have a two person Disaster Action Team on the ground in Kodiak. There is someone at the office doing Health & Safety classes now a couple of time a week. Any phone calls that come to the office you will get a live voice on the other end and he can direct it where it needs to go so if anyone wants to call for classes or anything you may call 486-4040. In the near future, they are looking at having the office open at least a couple of days a week and hopefully right after Alaska Shield they'll look at four to five days a week. Morrow plans on conning to Kodiak once or twice a month to continue service in Kodiak. They have a partnership with the Seventh Day Adventist Church and he's working on one with the Salvation Army to take care of the community. PUBLIC COMMENT Stacy Studebaker stated she realized the Kodiak Area Preparedness Guides were printed prior to Fukishima and the nuclear accident, earthquake, and tsunami and after that accident there were a lot of questions of how far that radiation went, any way to predict where it went, and how concerned should we he. Should we do anything to prepare for a future accident? We're all on the Pacific Rim and what happens in one place has to affect somewhere else. Is there any talk in Alaska about that within the sphere of the Emergency Planning Service Districts or the organizations? CHAIR KAMAI stated in the last Bi-Annual Emergency Conference he attended in October that wasn't mentioned. He does know when that situation happened the State Emergency Coordination Center was fully aware of that potential doing what they could do behind the scenes to monitor. We had certain parts of the ADEC doing some spot monitoring here and there; it never made it to the Emergency Services Organization as a potential threat to Kodiak. We were aware of it trying to get as much information as we can but it wasn't presented as a serious threat nor were we put on warning by the State Emergency Coordination Center who we would have depended on to let us know if things were coming to Alaska, particularly our locale if not others. CHAIR KAMAI said there's a link through ADEC to look at those monitoring's taking place and they would indicate if you were in a hazard zone but he doesn't think we ever reached that. The City Fire Page 5 of 6 Department has radiation monitors and they were doing spot sampling measuring against background and then taking a reading but nothing indicated that we were above background at the time. Our alarms didn't go off locally. Marie Rice stated she's on the Soil & Water Conservation Board and they do have ongoing active mercury monitoring at the fairgrounds. NEXT MEETING a. January 9. 2014 b. Date and location are pending for the next Local Emergency Planning Committee Association (LEPCA)/State Emergency Response Commission (SERC) Meetings c. Next Division of Homeland Security & Emergency Management (DHS&EM) Bi-annual Preparedness Conference—April 8-11, 2014 in Anchorage ADJOURNMENT Stacy Studebaker MOVED to adjourn VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CHAIR KAMAI adjourned the meeting at 2:35 p.m. KODIAK ISLAND BOROUGH LOCAL EMERGENCY PLANNING COMMITTEE By: Rome Kamai APPROVED: January 30. 2014 Page 6 of 6