2013-11-13 Regular Meeting FIRE PROTECTION DISTRICT NO.1 BOAR
REGULAR MEETING RECEIVED
November 13, 2013 6:05 p.m.
BAYSIDE FIRE HALL
JAN 2 3 2013
1. CALL TO ORDER
CHAIR N. NELSON called the special meeting to order at 6:06 PM BOROUGH CLERK'S OFF ICEJ�[�
KODIAK,ALASKA �Av
2. ROLL CALL
Board Members present were Chair Rebecca Nelson, Board Members Richard Carstens, Andrew
DeVries, Vice Chair Jim Pickett and Kiela Pickett. Also present was Engineering and Facilities
Project Manager Matt Gandel and Secretary Jenny Clay. Audience members present were City of
Kodiak Building Inspector, Doug Mathers and Bayside Fire Department EMT, Douglas Payelle.
Ex-Officio member Bob Himes was absent.
3. ACCEPTANCE/APPROVAL OF AGENDA
J. PICKETT moved to accept and approve the agenda for November 13, 2013.
Board discussion ensued. DeVries asked why there was no work session on the Generator
Project. Chair Nelson responded that there was discussion in previous meetings and with new
information received, the board can move forward with the project.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. ACKNOWLEDGEMENT RECEIPT OF FINANCIAL REPORT
CARSTENS moved to Acknowledge Receipt of the Financial Report.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF MINUTES
CARSTENS moved to approve the meeting minutes of October 8, 2013.
Chair Nelson mentioned she had to cut items from the agenda but will address them in the
Chair's Report. Carstens noted that in the Chief's report the Chief's Pickup was repaired for
$3,095, not $300 as stated. Secretary Clay will amend the minutes to reflect the change.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITORS COMMENTS
None.
Fire Protection Area No. I Board Special Meeting November 13. 2013
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7. CHIEF'S REPORT
None
8. CHAIR REPORT
Chair Nelson reported that the board completed the fence project as it was installed. The goal of
removing the dumpsters will continue. Carstens mentioned that the dumpsters needed to be
moved back towards the fence. Members of the board had requested two items be added to
tonight's agenda, the Volunteer Retention and Recruitment Ideas and the Recruitment of Fire
Chief Himes Retiring 12/31/14. The items were taken off the agenda with the idea of putting
them back on after the holidays in a work session. Chief Himes e-mailed that there was illegal
activity among the board and he would not be attending the meeting. Three of the members of
the Fire Protection Board are also volunteer Fire Fighters. If business was discussed together it
could be construed as an impromptu meeting without legal process per code. Chair Nelson will
investigate the conflict of interest with the manager's office. Carstens reminded the Board that
Chief Himes had stated in his report at the last meeting to recommend the board to invite the
Borough manager and HR Director to a work session to discuss the replacement of his position.
J. Pickett suggested the subject of the Chief Retirement be postponed until next year when the
time was closer to the Chief's departure. Carstens stated that the board was trying to be proactive
knowing the chief was leaving. There was no ill intent. Doug Mathers commented if three board
members who are also officers cannot have a meeting that would be a problem. Chair Nelson
mentioned in the future she would like to see the board go to the experts when pricing projects.
9. STAFF REPORT
Gandel stated that he was present to answer questions regarding the Generator Project. Secretary
Clay asked the board to go through the Chair when scheduling agenda items.
10. ACTION ITEMS
A. Generator Project Funding
CARSTENS motioned to move Generator Project forward to the next step and hire an Engineer
for the Design & Specifications.
Board discussed the high price of the Engineers Estimate for the Generator Project funding.
Gandel stated that staff captured the entire projects cost including staff time, engineer, architect,
and the generator including electrical, shipping, ventilation, labor. Mathers discussed the
particulars of the generator and the bidding process with the board. Chair Nelson discussed
moving of money from the FY2014 Budget to the project account.
ROLL CALL VOTE ON MOTION TO MOVE GENERATOR PROJECT TO THE NEXT
STEP AND H IRE AN ENGINEER CARRIED 4 TO 1.
Fire Protection Area No. I Board Special Meeting Novemher 13.2013
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B. Schedule Officer Elections
CARSTENS opened nominations for Chair. Carstens nominated Rebecca Nelson.
THE BOARD VOTED UNANIMOUSLY IN FAVOR OF REBECCA NELSON AS CHAIR.
Carstens closed the nomination. Rebecca Nelson accepted the Chair position.
CHAIR NELSON opened nominations for Vice Chair. Carstens nominated Jim Pickett.
THE BOARD VOTED UNANIMOUSLY IN FAVOR OF JIM PICKETT AS VICE CHAIR.
Carstens closed the nomination. Jim Pickett accepted the nomination.
11.Public Comments
Mathers — Was very happy the Bayside Fire Training Center's name was changed to the Earl
Smith Jr. Memorial Fire Training Center.
Payelle — Would like the board to invite Kodiak Island Borough Human Resources to a Work
session.
12. BOARD COMMENTS
R. Carstens — Reluctantly agreed to move forward with the Generator Project. When the Grant
was written everything including the generator should have been taken into consideration.
Wanted to mention that he was in support of Doug Payelle whom has paid his dues as a
volunteer and EMS and was not selected for training.
K. Pickett— None
A. DeVries — Thanked everyone for coming to the meeting. This was the third time he had
requested a work session on Volunteer Retention and Recruitment Ideas. It saddens him that
there was a call recently and only I officer and I Medical went on the call. He really appreciates
Bob Himes for all he does. He supported his negative vote on the Generator Project as there was
not enough information. He would like meetings to follow Robert Rules. He wanted to talk about
Bob Himes position. He would like to invite Dave Conrad to a meeting to talk about
consolidation of Fire Service Areas. The board should follow through with items that need
attention including training and repairs of the Bayside Fire Department. He was also happy with
the name change of the training center.
J. Pickett — Thanked visitors for being at the meeting. There would always be room for
improvement. Our Fire Chief has done a great job. He would love to see him at the meeting.
Thank you to Doug Payelle on his volunteering. Glad to see the fence going up. He has been
wrapping up fire prevention with the schools.
Fire Protection Area No. 1 Board Special Meeting November 13.2013
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R. Nelson — Has been frustrated on the way the board was handling projects and not getting the
bottom line of the project before proceeding. She was supporting RSA handling the engineering
of the Generator Project. She will continue to investigate the dumpster issue. The plan was to
have a work session on Volunteer and Recruitment and the Recruitment of Fire Chief at the next
meeting. She appreciates everything the board does.
13. NEXT MEETING SCHEDULE
The next work session followed by a regular meeting scheduled on January 21, 2014 at 6:05 P.M
14. ADJOURNMENT
J. PICKETT moved to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting adjourned at 7:15 p.m.
SUBMITTED BY:
. A Date: 41 1 aol+
ny Clay, 4oard Seer +IP
KIB Engineering/Facilities Department
APPROVED BY:
2n r . Date: Tr4nun(y .�I 207/
Chair Rebecca Nelson
Fire Protection Area No. I Board
Fire Protection Area No. I Board Special Meeting November 13, 2013
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