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2013-10-08 Regular Meeting FIRE PROTECTION DISTRICT NO.1 BOARD RECEIVED SPECIAL MEETING October 8, 2013 6:05 p.m. NOV 1 5 2013 BAYSIDE FIRE HALL 1. CALL TO ORDER Ko IoMS 1 $ CHAIR N. NELSON called the special meeting to order at 6:01 PM 2. ROLL CALL Board Members present were Chair Rebecca Nelson, Board Members Richard Carstens, Andrew DeVries via Teleconference, Vice Chair Jim Pickett, Kiela Pickett, and Ex-Officio member Bob Himes. Also present was Engineering and Facilities Acting Director Bob Tucker, Secretary Jenny Clay. Audience member present was Scott Arndt. 3. ACCEPTANCE/APPROVAL OF AGENDA J. PICKETT moved to accept and approve the agenda for October 8, 2013. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. ACKNOWLEDGEMENT RECEIPT OF FINANCIAL REPORT CARSTENS moved to Acknowledge Receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES J. PICKETT moved to approve the meeting minutes of August 21, 2013. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITORS COMMENTS None. 7. CHIEF'S REPORT Chief Himes discussed the Alaska Fire Conference as he, Andrew DeVries and Jim Pickett attended in Anchorage. He collaborated with Alaska Fire Chiefs which included legislative items such as funding for State Fire Officer 2, 3 and 4 training. Fire prevention open house had approximately 175 people attend. Fire recruitment class had 4 volunteers. The Chief's pickup was repaired for $3,095. The Chief recommended that in the next work session the board invite the manager and human resource officer to replace his position as he was retiring. The board needed to work on 2014 banquet, the 2015 budget and the election of officers to the board. Fire Protection Area No. 1 Board Special Meeting October 8.2013 Page 1 of 4 8. CHAIR REPORT Chair Nelson reported the fence project had been approved with a purchase order being issued to Bugni Enterprises in the amount of$18,750. The issue of moving the dumpsters was continuing with two alternative locations being investigated. Chair Nelson appreciated all Fire Departments helping with the Fire prevention open house on the Coast Guard base. 9. STAFF REPORT Bob Tucker, Acting Director of the Engineering stated that he is available to come to meetings with the board if they need his assistance. 10. ACTION ITEMS A. Public Hearing on changing the name of the Training Center. K. PICKETT motioned to approve the Fire Protection Area no. 1 Resolution No. FY2014-01 Chief Himes read the resolution and briefly discussed it. DeVries moved to close the regular meeting and convene the public hearing. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Chair Nelson Opened the public hearing. Scott Arndt spoke in favor of FPA1 Resolution No. FY 2014-01. With no additional public comments, the Chair closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON MOTION TO APPROVE THE RESOLUTION NO. FY20I4-01 CARRIED UNANIMOUSLY. B. Adoption of gate policy J. Pickett moved to approve the Bayside Training Center gate policy adopted October 8, 2013. Board discussed the gate policy. The fence would be closed during fire training for the safety of the firefighters and public. Usually it was the last Monday of each month which would be subject to change. A sign would be posted to inform the public of this policy and the times when the gates may be closed. DeVries stated that the dumpsters should be opened and closed as the Fire Fire Protection Area No. I Board Special Meeting October 8,2013 Page 2 of 4 Department sees fit. Carstens pointed out the pile of garbage that public left including construction materials still needed to be removed from around the dumpsters. B. Tucker commented that the Enforcement Officer position with the Kodiak Island Borough was vacant. He would call Alaska Waste to clean-up around the dumpsters. DeVries wanted to make an amendment to move the dumpsters by the end of the year. Chair Nelson explained that the Board had no control over moving the dumpsters but would continue to work to resolve the problem. Ex-Officio member Bob Nimes called Point of Order. ROLL CALL VOTE ON MOTION TO APPROVE RESOLUTION NO. FY2014-01 CARRIED 4-I C. Generator Project Funding K. Pickett moved to discuss the Generator Project Funding Board discussion on the Generator Project Funding ensued. B. Himes recommended that they go out to bid. Tucker stated that he requested RSA Engineering do the estimate worksheet to make sure there was enough money in the budget. The board decided to put the Generator Project out to hid. 11. Public Comments None 12. BOARD COMMENTS D. DeVries — Appreciated Chief Himes putting together the policy for the name change and hoped it would move forward. He thanked Bob Tuckers level head. He also would like to put on the agenda Volunteer Retention and Recruitment ideas. Thanked for everyone showing up. R. Carstens — Looking forward to working with Fire Department officers, the Chief and Kodiak Island Borough Manager. He hoped the new Chief would overlap with Chief Himes. K. Pickett— Agrees with Carstens that the overlap of new and old Chief would be appropriate J. Pickett — Echo Carstens and K. Pickett, would also like to have more training and volunteers, Injury/Fire Prevention was going great. Excitements are coming up. R. Nelson — Processing projects can be tenuous, arduous and with a steep learning curve. Patience is needed. We are all in the process of being educated. We will bring in experts so that we know the process. 13. NEXT MEETING SCHEDULE The next meeting scheduled on November 13, 2013 at 6:05 P.M Fire Protection Area No. I Board Special Meeting October 8. 2013 Page 3 of 4 14. ADJOURNMENT CARSTENS moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 7:15 p.m. SUBMITTED BY: Date: �������� Jedny Cla��� d Seer ary, KIB Engineering/Facilities Department APPROVED BY: - ff Date: //l/y/13 Chair Rebecca Nelson Fire Protection Area No. I Board Fire Protection Area No. I Board Special Meeting October 8, 2013 Page 4 of 4