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06/03/2013 Regular Meeting 1 SOLID WASTE ADVISORY BOARD RECEIVED REGULAR MEETING MINUTES June 3, 2013@ 5:15 PM OCT - 3 2013 Kodiak Fisheries Research Center BOROUGH CLERK'S OFFICE KODIAK,ALASKA Call to Order Chair Szabo called to order the Regular Meeting of the Solid Waste Advisory Board at 5:15 p.m. on June 3, 2013 at the Kodiak Fisheries Research Center. Roll Call J. Clay conducted a roll call and a quorum was established. The following members present were Chair Nick Szabo, Scott Arndt, Rob Baer, Cindy Harrington, and Marion Owen and Lenny Roberson. Also in attendance were: Fritz Miller, USCG Representative, Mark Kozak, City of Kodiak, Amy Herman, Threshold, Rick Vahl, Alaska Waste Management. Borough Staff present were Code Enforcement Officer Jack Maker, Mike Patterson, Solid Waste Manager and Engineering and Facilities Secretary Jenny Clay. Reading of Mission Statement To assist and advise the Borough Assembly in identifying solutions to solid waste management by collecting and reporting varied viewpoints, sponsoring public outreach, and developing specific projects with a focus on waste reduction, reuse and recycling. Approval of Agenda ARNDT moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Approval of Previous Minutes—April 15, 2013 ARNDT stated that the minutes were not in the packet. Arndt moved to postpone the approval of the minutes of April 15, 2013 meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Visitor Comments: None Staff Reports: a. Staff Report, Mike Patterson. Discussed the Lateral Expansion of the Landfill regarding Cell 1. Reported on Operations and other Projects Status of FY2013. Mentioned that there were positions open for trash pickers at the Landfill. Owen commented that there was a face book posting stating how someone very much appreciated the customer service at the Landfill and the employees working there. Solid Waste Advisory Board Regular Meeting April 15, 2013 - Page 1 of 4 b. City of Kodiak, Mark Kozak. Discussed the Bio-Solid Project Progress Schedule. Project on the composting at the landfill was progressing. c. Coast Guard Report, Fredrick Miller. Discussed the Solid Waste Trends. Other news to report was Earth Day for the Coast Guard on May 3, 2013, the base and various roads were cleaned up and trees were planted; Disposed of the Zaimka Island Dock, Recycling Solicitations. d. Alaska Waste, Rick Vahl gave a Material Costs update. Also discussed disposals, dumpster and roll off locations and issues. It was reminded that there was a Senior Discount for customers over 65 years old. Asked for support from SWAB to form a work group to team-up with Alaska Waste and help with a transition to Roll Offs at Disposal sites. Chair Szabo pledged the boards support and Rob Baer volunteered to ride along. He also requested that in the future, Clean-up day be changed to a Clean-up week. e. KIB Enforcement Report—Jack Maker discussed Spring Clean-Up. He reported that Sue Ketchum and Verda Koning cleaned approximately 100 miles of road between Chiniak and Bells Flats. Citations and liens against trash violators were discussed. He commented that Outreach and Education was working in the community, taking large items to the Landfill. Discussion on working with Nick Troxell in cleaning up burned cars at various sites and placing boulders to discourage cars from entering. Also offered the board to ride with him for education. f. Outreach & Education Committee, Cindy Harrington reported that the new date for the Threshold building was July 1st. She recognized the 0 & E Group as they were very responsive and committed along with Mr. Baer and all the Engineering & Facilities Staff. Discussed the reprinting of pamphlets and brochures and the Daily Mirror insert with magnet design. PSA's and Sinage were future issues that the committee was working on. Crab Festival signs were put up for vendors and announcements were made. Next "Spruce Up Kodiak" date was June 18, 2013. Suggestion by Jack Maker was more education for public on not leaving large items at the dumpsters. The public was asked to use the Landfill, Salvation Army etc. Also need to remind public of the free ad section of the Daily Mirror and Swip-Swap. g. Community Clean-Up day, Rob Baer asked for a debriefing meeting with the Chamber on Clean Up day. This year Clean Up Day was on May 11th and there was a poor turn-out due to weather and other community events. Magnets and pamphlets were provided to the public who participated. He mentioned having a community Clean-Up week next year instead of only a day. Chair Szabo proposed the nomination of Vera Koning and Sue Ketchum as Volunteers of the Year to the Chamber of Commerce. Arndt moved to nominate Vera Koning and Sue Ketchum as Volunteers of the Year to the Chamber of Commerce. Solid Waste Advisory Board Regular Meeting April 15, 2013 Page 2 of 4 VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Chair Szabo stated the Collection Center Committee will meet at the end of the meeting. Other Items: Next Meeting Agenda Items Rick Vahl of Alaska Waste Management requested discussion on rate adjustments at the landfill for disposal and user rates for residential. Cindy Harrington requested the discussion of the Enterprise Fund. Visitor Comments: Amy Herman of Threshold, was in charge of Outreach and Education for Thresholds new move. She was impressed with everyone's commitment with recycling. Jack Maker mentioned July 4th holiday and the littering problem it would produce. He would like Community Development funding with possibilities to promote our fireworks ordinance along with responsible clean-up. Board Comments F. Miller— No Comment R. Baer—Thanked everyone for their reports. C. Harrington —Thanked everyone for the reports. M. Owen — Espressed thanks for Mr. Vahl's goals and consider ride-alongs to understand what is out there. Thanked everyone for their hard work. L. Roberson — No Comment S. Arndt — Noted that reports helped keep the board informed on day to day activities. He felt it was helpful to have Mr. Kozak in attendance. As part of summer meeting schedule he proposed skipping the August meeting. N. Szabo - None. Meeting Schedule The next meeting would be held on Monday, July 1, 2013 at 5:15 at Kodiak Fisheries Research Center. Adjourn Solid Waste Advisory Board Regular Meeting April 15, 2013 Page 3 of 4 Harrington moved to adjourn meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 6:35 PM. SUBMITTED BY:��/ / et Dat e: 9/��/ I3 9fe.,,,,,7 lay, retary KIB Engineering/Facilities Department APPROVED BY: Date: '1! , d`0/3 /� Ni zabo, Chair Solid Waste Advisory Board Solid Waste Advisory Board Regular Meeting April 15, 2013 Page 4 of 4