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2013-08-15 Regular Meeting • KODIAK ISLAND BOROUGH Assembly Regular Meeting August 15, 2013 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, August 15, 2013, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Carol Austerman, Tuck Bonney, Aaron Griffin, Dave Kaplan, Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were Administrative Official Bill Roberts, Engineering and Facilities Solid Waste Manager/Environmental Specialist Mike Patterson, Resource Management Officer Bob Scholze, GIS Analyst Maya Daurio, Clerk Nova Javier, and Deputy Clerk Jessica Kilborn. APPROVAL OF AGENDA AND CONSENT AGENDA KAPLAN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of July 18, 2013, were approved under the consent agenda. AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS Monashka Bay Road Service Area Board member Tom Lance, Monashka Bay Road Service Area residents Tia Leber, Doug Penqilly, Martha McKinney, and Jean Dixon spoke to Resolution No. FY2014-11. April Eads and Judi Kidder spoke on solid waste issues regarding the lack of bear resistant carts and overuse of dumpster service. Todd Hiner and Marilyn Guilmet spoke against composting biosolids and urged the Assembly to consider incineration of the waste. Marnie Leist spoke on the lack of affordable housing in Kodiak. Judi Kidder spoke on animal control issues in the Borough and spoke to Borough residents being charged city sales tax by ACS and GCI. COMMITTEE REPORTS None. Kodiak Island Borough Assembly Minutes August 15, 2013 Page 1256 PUBLIC HEARING None. BOROUGH MANAGER'S REPORT (Administrative Official Roberts) Administrative Official Roberts reported on the following: • September 12 work session agenda items: meet with Representative Austerman regarding Capital Improvements Project priority list and bear issues concerning garbage. • "Trash Talk" group had been discussing issues regarding dumpster overuse, bear issues, and possible solutions or improvements for the situation. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby gave updates on a call with Governor Parnell's office regarding the Tustumena ferry service and a replacement vessel design. He also reported on the status of the Payment in Lieu of Taxes (PILT) program. UNFINISHED BUSINESS A. Resolution No. FY2014-07 Authorizing the Manager to Execute a Sole Source Agreement with Integrated Logic, LLC of Palmer, Alaska to Provide and Implement Kodiak High School Information Technology Network Equipment. This resolution was postponed from the August 1, 2013 regular meeting of the Assembly. The motion that was before the Assembly was to move to adopt Resolution No. FY2014-07. As part of the Kodiak High School (KHS) Addition and Renovation project, the Kodiak Island Borough School District (KIBSD) server room would be relocated from the Kodiak Middle School to the High School. KIBSD had an agreement with Integrated Logic, LLC to provide information technology network services, including an assessment of the current network and a four-year plan to refresh and improve network services. Due to the current relationship and Integrated Logic's intimate knowledge of the current network environment, KIBSD requested that the Assembly authorize the Manager to execute a sole source agreement with Integrated Logic to provide and implement network equipment required for the KHS Addition and Renovation project. ROLL CALL VOTE ON MOTION FAILED UNANIMOUSLY: Austerman, Bonney, Griffin, Kaplan, Lynch, Stephens. and Stutes. NEW BUSINESS Contracts 1. Contract No. FY2014-12 To Provide Remote Sensing Services to Acquire Multispecteral Aerial Imagery on the Road System and, in Agreement with the Spruce Island Development Corporation (SIDCO), To Acquire LiDAR of a Portion of Anton Larsen Bay. AUSTERMAN move to authorize the manager to execute Contract No. FY2014-12 with Kodiak Mapping Inc. of Palmer, Alaska to provide remote sensing services to acquire multispecteral aerial imagery on the road system and, in agreement with the Spruce Island Development Corporation (SIDCO), to acquire LiDAR of a Portion of Anton Larsen Bay in an amount not to exceed $123,764. Kodiak Island Borough Assembly Minutes August 15, 2013 Page 1257 Aerial and satellite imagery and LiDAR was used on a daily basis by the Borough to create digital, hardcopy, and online maps and to support the zoning, engineering, emergency planning, land use analysis, property addressing, and property assessment efforts of various departments, among other things. By collecting designated areas of the Borough each year, an imagery acquisition schedule reduced costs over time, ensured adequate and accurate coverage, and coincided with the remote assessment schedule of the Assessing Department. The Cost Sharing Agreement with SIDCO allowed for shared ground control and mobilization costs, as well as access to LiDAR for the Anton Larsen Bay Area of Interest (AOI). SIDCO would sign the Cost Sharing Agreement with the Borough to pay $49,986 for the LiDAR acquisition of the Anton Larsen Bay AOI and a portion of the ground control and mobilization costs. The Borough would contract with Kodiak Mapping Inc. after SIDCO signed the Cost Sharing Agreement for $123,764 to provide remote sensing services for the road system and the Anton Larsen Bay AOI. Exhibit A of the SIDCO agreement was provided to the Assembly. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Bonney, Griffin, Kaplan, Lynch, Stutes, and Austerman (Ayes); Stephens (No). Resolutions 1. Resolution No. FY2014-10 Appointing a Member to the Kodiak Fisheries Development Association (Stosh Anderson). This item was approved under the consent agenda. The Kodiak Island Borough and City of Kodiak jointly designated the Kodiak Fisheries Development Association (KFDA) as the eligible crab community entity (ECCE). The by-laws of the KFDA provided for appointment of Directors to the Board by the Kodiak Island Borough Assembly and the Kodiak City Council for three-year terms. One of the three joint KFDA Director's seats term expired in July 2013. Mr. Stosh Anderson indicated his desire to be reappointed to the expired joint seat for a term to expire July 2016. Both the Borough and City Managers proposed to present the reappointment of Mr. Anderson to their respective governing bodies in order to proceed with the joint appointment. 2. Resolution No. FY2014-11 Accepting the Recommendation of the Planning and Zoning Commission for Disposal, in the Short Term by License Agreement and in the Long-Term by Lease or Conveyance of a 2.36 Acre Portion of the Kodiak Island Borough Landfill Tract (1203 Monashka Bay Road East) to the City of Kodiak for Fair Market Value to Temporarily Produce Class B Compost Until Approximately September 20, 2014. LYNCH moved to postpone Resolution No. FY2014-11 to the next regular meeting of the Assembly. The sewage sludge processed through the wastewater treatment plant (biosolids) had been disposed of at the Borough landfill for many years. By a memorandum of agreement (MOA) in 2007, the City and Borough agreed that the landfill would continue to accept biosolids until it interfered with landfill operations. In June2012, the Borough Manager notified the City Manager that due to operational difficulties at the active face of the landfill precipitated by the increased volume of biosolids, the Borough would be unable to accept biosolids at the landfill after December 15, 2012. Since that notification, the City spent a considerable amount of time and Kodiak Island Borough Assembly Minutes August 15, 2013 Page 1258 resources trying to identify a site as a long-term solution for processing the biosolids into Class A Exceptional Quality. (EQ) compost. To avoid the considerable cost of additional transporting and handling in the interim, the City was able, by a temporary license agreement with the Borough, to continue processing Class B compost at the existing location on top of the active landfill. That eight-month temporary license agreement expired on August 15, 2013, as the location was needed for other landfill operations. An alternative 2.36 acre site at the landfill south of active operations was identified as suitable for long-term composting. By its Resolution No. FY 2014-01, the Planning and Zoning Commission recommended long-term disposal of the site at fair market value to continue the operation of processing compost. Initially, for approximately one year corresponding with the term of the new license agreement, processing would be of Class B compost under the ADEC permit held by the Borough. Eventually, when the City obtained an ADEC permit for Class A composting and an independent lot was created by subdivision, the temporary license would transition into a long-term disposal to the City by either lease or fee simple conveyance. Access to the new composting site, as approved by ADOT and the Borough, would be constructed by the City directly from Monashka Bay Road before October 15, 2013, in order to minimize transportation conflicts with active landfill operations. An 80 ft. X 120 ft. building would be constructed to support the operation. A new temporary land use license agreement between the Borough and the City for use of a 2.36 acre area at the landfill by the City for processing biosolids into Class B compost would continue the cooperative efforts consistent with the MOA, offering a short-term solution benefiting the community and rate payers while giving the City time to implement a long range plan for processing the biosolids into Class A EQ compost. The land use license agreement outlined issues related to insurance, safety, liability, installations/improvements, and indemnification as approved by the Borough Attorney. The license agreement would be temporary and would terminate on approximately September 15, 2014. ROLL CALL VOTE ON MOTION TO POSTPONE FAILED FIVE TO TWO: Griffin, Kaplan, Stephens, Stutes, and Austerman (Noes); Bonney and Lynch (Ayes). AUSTERMAN moved to adopt Resolution No. FY2014-11. ROLL CALL VOTE ON MOTION TO ADOPT FAILED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes, Austerman, Bonney, and Griffin. Ordinances for Introduction None. Other Items None. CITIZENS' COMMENTS Marilyn Guilmet, Judi Kidder, Martha McKinney, and Todd Hiner spoke on finding better solutions for disposing of biosolids and sewage sludge, such as incineration. Kodiak Island Borough Assembly Minutes August 15, 2013 Page 1259 ASSEMBLY MEMBER COMMENTS Assembly member Stephens spoke on the composting issue and to the consolidation of the local governments. Assembly member Bonney spoke to the fish run through the summer. Assembly member Griffin expressed concerns regarding Resolution No. FY2014-07 on how it was presented. Assembly members Austerman, Bonney, Griffin, Kaplan, and Stutes thanked the community for its comments and participation on Borough related issues and spoke the solid waste issues regarding dumpsters, bear proof containers, proper code enforcement, and recycling transfer stations. ANNOUNCEMENTS The next Assembly work session was scheduled on Thursday, August 29 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, September 5 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT LYNCH moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stephens, Stutes, Austerman, Bonney, Griffin, and Kaplan. The meeting was adjourned at 9:31 p.m. KODIAK ISLAND BOROUGH R ATTEST: Jerome M. Selby—Mayor--A Nova M. Javier, MMC, B ough Clerk Approved on: October 17, 2013 Kodiak Island Borough Assembly Minutes August 15, 2013 Page 1260